Big Cypress District Camporee

Meals: Units are to provide all their own meals for the weekend. Please use Leave No Trace principles when preparing and cleaning meals. All trash must be disposed of in the dumpsters.   Each troop will cook by the troop method and must furnish its own food, ice, stove fuel, wood or charcoal. Each area has a campfire ring that may or may not be available for use depending on the number of Scouts in your camp area. If using a dutch oven please bring a portable table or metal pan instead of placing on the ground.No ground fires outside the fire ring.

Fires: Practice sensible fire safety. Please make campfires in the designed fire rings located in each campsite. Please do not move fire rings. Any special restrictions will be administered at check-in should the need arise. Liquid fuels are not permitted. Please follow policy on handling, use, and storage of such fuels. If a burn ban is in effect, no open fires will be permitted.

Generators: Generators are not allowed for unit use. The use of a generator by the camporee committee will be permitted where the power to run equipment is not available.

Cooking Fuel: Use wood, charcoal, or propane fuel in preparation of meals. In the interest of conservation, charcoal is recommended and encouraged.

Pressurized Fuels: The use of either high or low-pressure lanterns or stoves must be in accordance with current policy.

Use of Water: Water sources are only for filling water containers. They are not to be used for personal hygiene, washing or rinsing dishes, or washing clothes. Each campsite has bathroom and shower facilities.

Latrines/Shower Facilities: Please keep latrines in good shape and respect others. Latrines are spread throughout the camp. Latrines will be checked as part of the check-out procedure. Units camping near latrines are responsible for the cleaning of them prior to check-out.

Trash: Each unit must take their trash to the dumpsters by the exit from Tellepsen Scout Camp.

Tobacco/Alcohol: No person under the age of 18 is allowed to use tobacco products. No alcohol of any kind is permitted. All adult smokers are encouraged to refrain from smoking around the Scouts during the weekend. Alcohol is strictly prohibited.

Parking: Due to the limited space, all personal vehicles will need to park in designated parking areas, no exceptions. Unit trailers can be parked on road by campsites and can be delivered on Friday night and retrieved Sunday morning. No vehicles are allowed to drive around camp on Saturday. Only properly marked staff or handicapped vehicles will be permitted in camp. Vehicle permits will be provided at check-in for those allowed to travel into the camp. Only camp staff and/or handicap vehicles will be allowed into the camp. Do not drive or park vehicles on the grass.  Keep all vehicles on the pavement or in a parking spot.

Taps and Reveille: Please observe quiet hours and be aware of surroundings and neighbors.

Visitors: All visitors must check-in and check out at registration and must depart camp before Taps each evening.

Knife Safety: Follow all rules regarding knife safety and proper handling of knives and tools.

Cutting of Trees: Please do not cut down any live trees for firewood. Any cutting down of live trees will require permission from the camp ranger.

Prohibited: Sheath knives, alcohol, fireworks, firearms, and non-medically prescribed drugs are strictly prohibited.

Cutting Through Campsites: Please do not pass through other unit's campsites, there will be walkways marked out. A scout is courteous, kind, and obedient to name a few. Please be considerate.

Buglers: Any Scouts who can play taps, reveille, call to colors, etc. on their bulges are encouraged to bring their bugles and check in with the staff on Friday evening. 

Prescription Medication: On all outings, an adult is to be responsible for youth medications (in the original containers), kept secure, and dispensed as prescribed. Prescription medicine will be handled by the troop leadership.

Health/First Aid: Minor first aid issues should be handled by the unit leadership. Major first aid issues will be handled by camporee first aid staff who will be available 24 hours per day. The first aid station will be marked with a red cross flag. Advise troop members of its location, to be announced during Friday’s cracker barrel and the Saturday morning flag ceremony. 

Check-In Procedures

Arrivals. Participants can begin arriving on Friday night at 5:00 pm. Early arrivals: Those persons not on staff that arrive prior to 5:00 pm will be asked to wait.

Campsites: Campsites will be pre-assigned and emailed to all Scoutmasters or troop event coordinators. Camporee staff will assign campsites. Each troop is requested to use the minimum space for its campsite. Due to large expected attendance, more than one troop may be assigned to each campsite as needed. Be courteous to your fellow campsite mates. Upon arrival, please proceed to the assigned campsite to unload gear and then move all vehicles to parking lot located by climbing tower. Do not set up any tents or troop equipment until the unloading vehicle has been parked at the designated parking lot.

Medical Forms – Every participant must a current Annual Health and Medical Record (Part A & B). Every troop should bring two copies in a binder. One copy will be turned in at check-in. They will be held in first aid location during the event. The binder will be returned to the troop upon checkout. Troops should have a second copy to keep in the campsite.

• Roster
• Tally Sheet for Short-Term Camping Roster - An electronic version will be emailed to all troops.
• All adult leaders must have completed Youth Protection Training online.  

2. Parking Passes

• All troop trailers will be allowed to remain on the road or in a parking spot next to the campsite location.
• All other vehicles must be unloaded at the campsite and then moved to the designated parking area next to the climbing tower. We will have shuttle vehicles to help out with this.
• Only designated vehicles will be given an all-access pass to be able to move around during this event. The speed limit is no more than 5 MPH.
• If you have a special need or a handicap that will require you to have a vehicle, please inform registration upon check-in.

Check-out Procedures

1. Clean-Up Assignments (campsites and bathroom facilities): All troops will be assigned cleanup assignments and should complete them prior to departure.

2. All troops must check out with registration prior to departing. The following items must be completed and checked by a staff member.

• Campsite and pavilion area cleaned and all trash removed
• Bathroom facilities cleaned – each troop will need to bring a broom, bathroom cleaning material, etc. to use for cleaning the bathroom facilities.
• Each troop will share the campsite bathroom with another troop. Thus, the cleaning must be done by each troop who used the bathroom facilities.

2. Once the unit has passed campsite inspection, units will receive camporee patches for each registered participated and a participation ribbon to hang on the troop flag. Medical forms binders will be returned.

3. When leaving camp, all trash is to be taken up to trash dumpster located by the exit. Please plan to depart camp by noon on Sunday.

4. Early Departures: Units needing an early departure on Sunday should make prior arrangements with the camporee registration staff and follow the check-out procedures.

5. A survey for the SPL/Scoutmaster to fill out and return by March roundtable. Please take time to discuss this survey with the participants and give feedback. Feedback is a gift and all comments are appreciated.