Camp Strake Emergency Action and Fire Prevention Plan
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This plan is designed to minimize injury and loss of human life and council resources by training staff members, procuring and maintaining necessary equipment, and assigning responsibilities. This plan applies to all emergencies that may reasonably be expected to occur at Camp Strake. The provisions of this plan are intended to comply with the following standards:
The provisions of this plan are applicable to periods where the camp is operated by the council with a complete staff (e.g. summer and winter camps). Only limited portions apply when the camp is being used for unit level overnight or short-term camping.
This document focuses on OSHA standards 29 CFR 1910.38 and 29 CFR 1910.39 for an emergency action plan (EAP) and a fire prevention plan (FPP) for a council property.
This emergency action plan addresses emergencies that the Sam Houston Area Council may reasonably expect in the workplace. Examples are fire, toxic chemical releases, hurricanes, tornadoes, blizzards, floods, and others. This plan lists the procedures to be taken by those staff members who have been selected to remain behind to care for essential operations until their evacuation becomes absolutely necessary. Essential operations may include the monitoring of power supplies, water supplies, and other essential services which cannot be shut down for every emergency alarm.
This plan provides information on how Sam Houston Area Council staff, volunteers, and members should respond during a crisis at Camp Strake. It is augmented by additional policy and procedure manuals for the camp, including the following:
- Camp Strake Health Policy and Procedure Manual – contains information related to operation of the Health Lodge, medical treatment of injuries and illness, and emergency medical evacuation.
- Camp Strake Shooting Sports Policy and Procedure Manual
- Camp Strake Climbing Policy and Procedure Manual
- Camp Strake Aquatics Policy and Procedure Manual
- Camp Strake STEM Facility Policy and Procedure Manual
- Camp Strake Operations Policy and Procedure Manual
The Camp Director shall manage the Emergency Action Plan for Camp Strake. The emergency plan manager shall also maintain all training records pertaining to this plan. The plan manager is responsible for scheduling routine tests of the Camp Strake emergency notification system with the appropriate authorities. In the absence of the Camp Director, the Camp Ranger will perform the duties of the Emergency Plan Manager.
The emergency plan manager shall also coordinate with local public resources, such as fire department and emergency medical personnel, to ensure that they are prepared to respond as detailed in this plan, and other supporting policy and procedure manuals.
The Emergency Plan Manager (Camp Director/Camp Ranger) is part of the “stay behind” team in the event an evacuation is necessary.
The Camp Strake emergency plan coordinators (all program directors) are as follows:
- Aquatics – Aquatics Emergency Plan Coordinator (AEPC)
- Climbing – Climbing Emergency Plan Coordinator (CEPC)
- Shooting Sports – Range Emergency Plan Coordinator (REPC)
- STEM – STEM Emergency Plan Coordinator (SEPC)
- Conservation – Conservation Emergency Plan Coordinator (CEPC)
- Camp Rangers during non-long term camp operations
The emergency plan coordinators are responsible for instituting the procedures in this plan in their designated areas in the event of an emergency. Coordinators are responsible for accounting for staff/campers/visitors after an evacuation has occurred. Emergency Plan Coordinators are also part of the “stay behind” team in the event an evacuation is needed. Their role is to ensure their program areas are secured, protected, and shut down in an orderly manner if needed.
The emergency plan coordinators will designate additional staff within their program areas to be responsible for assisting other staff and participants during an evacuation who have disabilities or who may not speak English. This list may be posted in the program area.
The Sam Houston Area Council will provide adequate controls and equipment that, when used properly, will minimize or eliminate risk of injury to employees in the event of an emergency. The council management (Director of Field Services or Enterprise Risk Management Staff Advisor) will ensure proper adherence to this plan through regular review.
Supervisors shall themselves follow and ensure that their employees are trained in the procedures outlined in this plan.
The Camp Director will appoint building wardens during long term camps to help implement this plan. These wardens are responsible for the following:
- Posting Evacuation Plans/diagrams in their buildings that clearly show evacuation routes out of the buildings
- Stocking supplies that might be needed in the event of a shelter in place order
- Insure adequate communication (land line, cell phone, radio) equipment is in place so that contact can be established during emergencies.
Staff members are responsible for following the procedures described in this plan. They will also provide assistance to campers during all phases of an emergency.
Contract employees and Guests are responsible for complying with this plan, and shall be provided the training described herein by the Emergency Plan Manager (Camp Director or his/her representative).
- The BSA does not require its staff members to use fire extinguishers. The camp may offer appropriate training on the proper use of fire extinguishers for any adult employee who is interested. Fire extinguishers may only be used if the fire is small, there is safe access to the exit, and if a second person is available to assist. The following type of fire extinguishers are deployed around the camp:
- Type ABC for most locations including administrative buildings, staff housing, and program areas (except STEM)
- Type K for the kitchen for use on fires around cooking equipment.
- An Ansul fire suppression system in the kitchen hoods
- Inspections of fire extinguishers will be done monthly and recorded on the fire extinguisher tag.
- Hazardous materials, such as flammable liquids, combustible liquids, acids, bases and miscellaneous solvents, are stored in the following locations at Camp Strake
- Maintenance Warehouse
- STEM Building
- Aquatics Area
- If the total volume of all hazardous materials on the property in cans or bottles exceeds 10 gallons, then the hazardous materials must be stored in a listed and approved flammable storage cabinet. For calculation purposes, the volume capacity of the original container shall be used.
- Hazardous materials shall be stored in their original containers to maintain product information and safety instructions. Safety Data Sheets (SDSs) will be maintained on all hazardous materials used within the building or the camp.
- The Camp Director will be responsible for ensuring the fire source hazards are kept under control. An annual assessment of the camp will be conducted in cooperation with the Council Health Supervisor, the Council NCAP Chair, and the Enterprise Risk Management committee.
All fires and emergency situations will be reported as soon as possible to the Camp Director by one of the following means as well as to appropriate emergency response personnel:
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- Verbally as soon as possible during normal work hours
- By telephone if after normal work hours or on weekends.
The telephone numbers and contact information for the emergency response personnel for Camp Strake are:
Medical Services
EMS – Coldspring Volunteer Fire Department
Phone: (936) 653-2302 For Emergencies dial 911
Hospitals
Huntsville Memorial Hospital
110 Memorial Hospital Dr, Huntsville, TX 77340
Phone: (936) 291-3411
Pineywoods East Texas Medical
403 Ogletree Dr # 200, Livingston, TX 77351
Phone: (936) 327-7799
Police - San Jacinto County Sheriff’s Department
75 W. Cedar Avenue
Coldspring, Texas 77331
Phone: (936) 653-4367 For emergencies dial 911
Fax: (936) 653-5058
Fire Department – Punkin Evergreen Volunteer Fire Department
11 FM-2693 E
New Waverly, Texas 77358
Phone: (936) 767-4662 For emergencies dial 911
National Forrest Service – Sam Houston National Forest
394 FM 1375 West
New Waverly, Texas 77358
(936) 344-6205
Camp Staff
Camp Director Erick Simmons (936) 520-4001
Camp Ranger Elliot Ballard (936) 520-3932
Council Staff
Council Chief Executive Marvin Smith 713-756-3333
Council COO Thomas Franklin 713-756-3365
Council Health Supervisor David W. Krusleski 713-906-8051
Council Director of Support Service Brandon Lewis 713-756-3319
Under no circumstances shall an employee attempt to fight a fire that has passed the incipient stage (that which can be put out with a single fire extinguisher), nor shall any employee attempt to enter a burning building to conduct search and rescue. These actions shall be left to emergency services professionals who have the necessary training, equipment, and experience (e.g., fire department or emergency medical professionals). Untrained individuals may endanger themselves and/or those they are trying to rescue.
It is the intent of this plan to ensure that hazardous accumulations of combustible waste materials are controlled so a fast-developing fire, rapid spread of toxic smoke, or an explosion will not occur. This does not necessarily mean that each room has to be swept each day. Staff members should be aware of the hazardous properties of materials in their workplaces, and the degree of hazard each poses. Certainly oil soaked rags have to be treated differently than general paper trash in office areas. However, large accumulations of waste paper or corrugated boxes, etc., can pose a significant fire hazard. Accumulations of materials that can cause large fires or generate dense smoke that are easily ignited or may start from spontaneous combustion are the types of materials with which this plan is concerned. Such combustible materials may be easily ignited by matches, welder’s sparks, cigarettes, and similar low-level energy ignition sources.
Maintenance of equipment under the fire prevention plan
Certain equipment is often installed in workplaces to control heat sources or to detect fuel leaks. An example is a temperature limit switch often found on deep-fat food fryers found in the dining hall. There may be similar switches for high-temperature dip tanks, or flame failure and flashback arrester devices on furnaces and similar heat producing equipment. If these devices are not properly maintained or if they become inoperative, a definite fire hazard exists. Again, staff members and supervisors should be aware of the specific type of control devices on equipment involved with combustible materials in the workplace and should make sure, through periodic inspection or testing, that these controls are operable. Manufacturers’ recommendations should be followed to ensure proper maintenance procedures.
In the event of a fire or emergency situation, the Emergency Plan Manager (Camp Director or Camp Ranger) shall ensure that all staff members are notified as soon as possible using the alarm system (which includes both audible and visual alarms 24 hours a day). The Emergency Plan Manager shall provide special instructions to all staff members via the public address system.
If a fire or emergency situation occurs after normal business hours, the Camp Director or Camp Ranger shall contact all staff members not on shift of future work status, depending on the nature of the situation.
- The Emergency Plan Manager (Camp Director or Camp Ranger) shall contact the Sam Houston Area Council office (Director of Support Services) and the Scout executive as soon as possible if media coverage of the situation is expected.
- The Emergency Plan Manager (Camp Director or Camp Ranger) shall contact the Sam Houston Area Council office (Director of Support Services) and the Scout executive as soon as possible with information on employee injuries and/or loss of life, property damages, theft, or equipment losses.
The Emergency Plan Manager (Camp Director or Camp Ranger) will maintain a list of all staff members’ personal emergency contact information and shall keep the list in their residences and camp offices for easy access in the event of an emergency.
At the time of an emergency, staff members should know what type of evacuation is necessary and what their role is in carrying out the plan. In some cases where the emergency is very grave, total and immediate evacuation of all staff members is necessary. In other emergencies, a partial evacuation of nonessential staff members with a delayed evacuation of others may be necessary for continued plant operation. In some cases, only those staff members in the immediate area of the fire may be expected to evacuate or move to a safe area such as when a local application fire suppression system discharge employee alarm is sounded. Staff members must be sure they know what is expected of them in all such emergency possibilities that have been planned in order to provide assurance of their safety from fire or other emergency.
Exterior refuge or safe areas may include parking lots, open fields, or streets located away from the site of the emergency and which provide sufficient space to accommodate the staff members. At Tsuru Scout Camp, the primary exterior refuge is the Grand Pavilion. Staff members should be instructed to move away from the exit discharge doors of the building and to avoid congregating close to the building where they may hamper emergency operations.
Emergency evacuation escape route plans (see Appendix 6) are posted in each room in all buildings throughout the camp. In the event that a fire/emergency alarm is sounded or instructions for evacuation are given by the Camp Director or Camp Ranger, all staff members (except those noted in Part III.B of this plan) shall immediately exit the building(s) at the nearest exits as shown in the escape route plans, and shall meet as soon as possible at the Grand Pavilion. Staff members with offices shall close the doors (unlocked) as they exit the area. Should the Grand Pavilion not be available because of the emergency, the secondary assembly area is the activity field south of the STEM Building.
Mobility-impaired staff members and their assigned assistants will gather at the front exit of the building to ensure safe evacuation to the Grand Pavilion with the assistance of assigned staff.
In the event that evacuation of the premises is necessary, some items may need to be secured to prevent further detriment to the facility and personnel on hand (such as securing confidential/irreplaceable records or shutting down equipment to prevent release of hazardous materials). Only the following individuals may remain in the building for the prescribed amount of time to secure the property and equipment to which they have been assigned and if it is safe do to so. Do NOT remain in a building that is on fire; evacuate immediately
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Name
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Property or Equipment to Secure
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Location of Property or Equipment
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Estimated Time to Complete Security Process
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Camp Director
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Computers
Printers
Storage Media
High Value Radios
High Value AV equipment
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Admin Building
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1 hour
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Camp Ranger
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High Value equipment in QM storage area
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Admin Building
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2 hours
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Camp Ranger
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High value tools
Computers
Printers
Radios
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Maintenance Bldg
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1 hour
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Camp Ranger
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Computers
Radios
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Dining Hall
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1 hour
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Camp Director
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High value AV equipment
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STEM Building
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1 hour
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All individuals remaining behind to shut down critical systems or utilities shall be capable of recognizing when to abandon the operation or task. Once the property and/or equipment have been secured, or the situation becomes too dangerous to remain, these individuals shall exit the building by the nearest escape route as soon as possible and meet the remainder of the staff members at the Grand Pavilion.
Under no circumstances shall an employee provide advanced medical care and treatment beyond the scope of their training and experience. These situations shall be left to emergency services professionals, or Camp Health Officer, who have the necessary training, equipment, and experience. Untrained individuals may endanger themselves and/or those they are trying to assist.
Once an evacuation has occurred, the Camp Director, Camp Ranger, Program Directors, Building Wardens, and Unit Leaders shall account for each staff/visitor/camper assigned to them at the Grand Pavilion. Each person in camp is responsible for reporting to the Camp Ranger so an accurate head count can be made. All employee/visitor/camper counts shall then be reported to the Camp Director as soon as possible.
Once any building has been evacuated, no one shall reenter the building for any reason, except for designated and properly trained rescue personnel (such as fire department or emergency medical professionals). Untrained individuals may endanger themselves and/or those they are trying to rescue.
All staff members shall remain at the Grand Pavilion until the fire department or other emergency response agency notifies the Emergency Plan Manager (Camp Director or Camp Ranger) that either:
- the building is safe for reentry, in which case personnel shall return to their workstations; or
- the building/assembly area is not safe, in which case personnel shall be instructed by the Camp Director on how/when to vacate the premises, or where to resume assigned responsibilities.
In the event that chemical, biological, or radiological contaminants are released into the environment in such quantity and/or proximity to Camp Strake, authorities and/or the Emergency Plan Manager may determine that is safer to remain indoors rather than to evacuate staff members. The emergency action plan manager shall announce shelter-in-place status by public address system, radio, telephone or other appropriate manner.
- The Emergency Plan Manager (Camp Director or Camp Ranger) shall immediately close the camp. If there are staff, campers, or visitors in any building, they shall be advised to stay in the building for their safety, and move to designated safe rooms in the nearest enclosed building on the camp. These safe rooms are marked on the evacuation diagrams for each building.
- Unless there is an imminent threat, staff members, campers, and visitors shall call their emergency contacts to let them know where they are and that they are safe.
- The Building Wardens will turn on call-forwarding or alternative telephone answering systems or services. The recording for voice mail or automated attendant shall be changed to indicate that the camp is closed, and that staff, campers, and visitors will be remaining in the building until authorities advise that it is safe to leave.
- Building Wardens shall quickly lock exterior doors and close windows, air vents, and fireplace dampers. Key staff familiar with the building’s mechanical systems shall turn off, seal, or disable all fans, heating and air-conditioning systems, and clothes dryers, especially those systems that automatically provide for exchange of inside air with outside air. If there is a danger of explosion, key staff shall close the window shades, blinds, or curtains.
- Building Wardens will gather essential disaster supplies (e.g., nonperishable food, bottled water, battery-powered radios, first-aid supplies, flashlights, batteries, duct tape, plastic sheeting, and plastic garbage bags), which are stored at camp quartermaster facility in the main administration building, and shall take them to the designated Shelter-in-Place Location(s) within the buildings.
- Select interior room(s) with the fewest windows or vents. The room(s) should have adequate space for everyone to be able to sit. Avoid overcrowding by selecting several rooms if necessary. Large storage closets, utility rooms, pantries, copy, and conference rooms without exterior windows will work well. Avoid selecting rooms with mechanical equipment like ventilation blowers or pipes. These should be avoided because this equipment may not be able to be sealed from the outdoors. It is ideal to have a hard-wired telephone in the room(s) you select. Cellular telephone equipment may be overwhelmed or damaged during an emergency. Call emergency contacts and have the telephone available if you need to report a life-threatening condition.
- All staff members, Scouts, and visitors shall move immediately to the designated Shelter-in-Place Location(s) within the buildings on the camp. Building wardens shall seal all windows, doors, and vents with the best supplies available which may include plastic sheeting and duct tape.
- Building Wardens shall write down the names of everyone in the room and call the Emergency Plan Manager (Camp Director or Camp Ranger) to report who is in the room and their affiliations within the camp (staff, visitor, camper).
- The Emergency Plan Manager (Camp Director or Camp Ranger) shall monitor telephone, radio, television, and Internet reports for further instructions from authorities to determine when it is safe to leave the building.
The Emergency Plan Manager shall announce severe weather alerts (such as tornados) by public address system and alert siren. All staff members shall immediately retreat to the nearest permanent structure (buildings and pavilions) until the threat of severe weather has passed as communicated by the Emergency Plan Manager.
Urgent severe weather warnings will be announced by sounding the camp siren, using the camp public address systems, and/or by verbal notification to camp program areas. Typically, these are short duration events best handled by sheltering in place. Circumstances warranting the use of urgent warnings include the following:
- Thunderstorm Watches and Warnings
- Flood Watches and Warnings
- Tornado Watches and Warnings
During the summer season, it is also possible that hurricanes can strike the Texas coast near Camp Strake. Usually, there is adequate warning to shut down the camp and evacuate the camp in an orderly manner should there be a Hurricane Warning announced by the National Weather Service for the north Texas coast. If possible to do safely, all campers will be evacuated from Camp Strake before the arrival of a hurricane in the vicinity.
There are two types of emergency alarms. The first is a solid tone for general emergencies. When you hear the camp alarm (Siren), you must IMMEDIATELY assemble with your Troop at your campsite, take a head count, have your Senior Patrol Leader report your attendance to the Staff member in charge, and await further instructions. If for whatever reason the campsites are unsafe, the staff will direct people to the grand pavilion as a secondary assembly area. Stay at the assembly area until the all clear is given.
The second type of alarm will be a pulsing siren. This signifies a weather emergency. This part of Texas is prone to afternoon thunderstorms during the summer, with potential for the formation of tornados. Whenever a serious storm approaches, everyone in camp should move into the nearest designated shelter. All enclosed permanent structures at Camp Strake are suitable shelters during an emergency.
Aquatic incidents may arise from environmental factors, such as heavy rain in flood-prone areas, or from programs, such as swimming, boating, and fishing. Flood dangers include drowning, structural instability, utility disruptions leading to electrical or fire hazards, and biohazards from sewage and other contaminants. Floods are frequent events caused by a variety of factors, including a sudden accumulation of rain, rising rivers, and dam failures. Floods are a common byproduct of hurricanes.
An aquatic emergency is an incident during an aquatic program that may result in injury or death. Examples include drowning; medical emergencies or missing persons in or on the water; boat collisions or capsize, particularly in cold or moving water; equipment malfunctions; and chemical releases at pools. Most such incidents are preventable, but risks cannot be completely eliminated. Paid and/or volunteer program staff are responsible for implementing preventative measures and also preparing and executing emergency action plans specific to the activity and the facility.
The Aquatics Director is one of the Emergency Plan Coordinators (EPC) defined by this plan. He/she has direct communication (two-way radio, cellular phone, or runner) with the emergency response team (Camp Director, Health Officer, Ranger, etc.). If the Aquatics Director has to leave the waterfront, he/she designates an acting director and gives the emergency communications device to that person (i.e. The person with the radio becomes the acting AEPC, and is in charge of the emergency response).
- Active Drowning Victim
- Notify – Activate the Emergency Action Plan (e.g. “Active Victim. Guard in the Water!”) Other guards echo the activation and point to the guard in the water. This is to ensure the emergency response coordinator is aware of the situation and knows who is involved.
- Perform Rescue
- Perform the appropriate rescue.
- Other guards adjust to provide backup coverage.
- Post Rescue
- The Lookout calls for a “Buddy Check.” Clear swim area if directed by the Emergency Response Coordinator.
- Replace rescue equipment.
- Provide first aid as necessary.
- Submerged Swimmer
- Notify
- Activate the Emergency Action Plan (e.g. “Submerged Victim. Guard in the Water!”) Other guards echo the activation and point to the guard in the water.
- The Aquatics Emergency Plan Coordinator contacts the Camp Health Officer and advises “Submerged Victim. Guard in the Water. Rescue in Progress. Call 911.”
- Health Officer notifies Emergency Medical Response Unit (i.e. Calls 911
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- Perform Rescue
- Perform the appropriate rescue.
- Nearest guard brings first aid kit (with CPR breathing barrier) and AED (if available).
- Other guards adjust to provide backup coverage.
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- Post Rescue
- Perform a “Buddy Check.” Clear swim area if necessary.
- Provide “Near Drowning” care.
- Replace rescue equipment.
- Provide post-incident counseling for witnesses and staff.
- Missing Swimmer
- Notify
- Activate the Emergency Action Plan (e.g. “Missing Swimmer” or “LBD”)
- The Aquatics Emergency Plan Coordinator contacts the Emergency Plan Manager and Camp Health Officer with the missing person’s name and last known location and assigned campsite.
- Clear swim area.
- Search
- The Emergency Plan Manager directs camp staff to look for missing swimmer in other parts of camp (campsite, dining hall, etc.)
- Two guards begin a search of the last known location of the missing swimmer.
- Backup guard brings mask and fins to search area.
- Additional guards perform a Lost-Bather Drill and search entire swim area.
- Post Rescue
- Provide Rescue Breathing or CPR as required.
- Provide “Near Drowning” care.
- Replace rescue equipment.
- Provide post-incident counseling for witnesses and staff.
- Provide supporting material for an Incident Report or Near Miss Report to the Emergency Plan Manager.
- Spinal Injury Management
- Notify
- Activate the Emergency Action Plan (e.g. “Spinal Injury Victim. Guard in the Water!”) Other guards echo the activation and point to the guard in the water.
- The Emergency Plan Coordinator contacts the Emergency Plan Manager and Camp Health Officer and advises “Spinal Injury Victim. Guard in the Water. Rescue in Progress. Call 911.”
- Health Officer notifies Emergency Medical Response Unit (i.e. Calls 911)
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- Perform Rescue
- Perform the appropriate rescue.
- Nearest guard brings backboard with neck restraint.
- Other guards adjust to provide backup coverage.
- Post Rescue
- Provide Rescue Breathing or CPR as required.
- Provide “Near Drowning” care.
- Replace rescue equipment.
- Provide post-incident counseling for witnesses and staff.
The condition of the victim or the type of injury will determine the level of response.
Injury, Responsive Victim – A responsive victim is able to follow instructions from the responding guard. He or she is able to grasp a reach pole, flotation device, or actively assist with transfer into a rescue boat. Time is not critical and assistance is available from other guards or instructors.
Injury, Incapacitated Victim – The victim is not be able to respond to instructions from the guard. He or she may be able to respond to questions from the guard to assist in determining the degree of the incapacitation. The guard needs assistance in transporting the person to the boat dock or removing the person from the water.
Life Threatening Injury – The person needs or potentially will need CPR. Time is critical.
- Notify – When an accident or incident occurs while on the water and away from the boating launch area use the following signals to activate the emergency action plan.
- Attention, Assistance Required – One, three-second blast from a whistle or horn; paddle, oar, rescue tube, or arm raised vertically overhead; call out, “Injured Boater!”
- Urgent, Life Threatening Situation – Three, three-second blasts from a whistle or horn; paddle, oar, rescue tube, or arm(s) waved overhead; radio call: “MAYDAY” (Contact medical staff, immediately. Respond to the scene with the first aid kit and other emergency equipment.)
- All Clear – Two, three-second blasts from a whistle or horn; paddle, oar, rescue tube held horizontally overhead; arms extended parallel to ground; finger and thumb forming “OK signal,” or “thumbs up” signal (no assistance required, situation resolved)
- Respond – Provide assistance to the victim
- Responsive Victim – provide first aid or spinal injury management. Return to the boat launch or dock.
- Incapacitated Victim – provide first aid or spinal injury management. With the assistance of another guard, remove the victim from the water. Return to the boat launch or dock.
- Life Threatening Injury – If CPR is required or may be required:
- Canoeing - Paddle the victim to the nearest shore or dock. If the victim is in the water and too large to quickly bring into the canoe, one person can hold onto the victim while the other person paddles. Other guards use the response boat to bring the AED, spinal injury board, and first aid equipment to the scene.
- Rowing - Row the victim to the nearest shore or dock. If the victim is in the water and too large to quickly bring into the rowboat, one person can hold onto the victim while the other person rows. Other guards use the response boat to bring the AED, spinal injury board, and first aid equipment to the scene.
- Boardsailing - Disconnect the sail, place the victim on the sailboard, and paddle to the nearest shore or dock. Other guards will use the response boat to bring the AED and first aid equipment to the scene.
- Kayaking – Use a line to tow the victim to the nearest shore or dock. Assumes the use of sit-inside kayak. Other guards will use the response boat to bring the AED and first aid equipment to the scene.
- Open Water Swimming (Mile Swim) - Move the victim to the nearest shore or dock. One guard rows while the other holds the victim at the transom of the guard-boat (rowboat). Other guards will use the response boat to bring the AED and first aid equipment to the scene.
Accident or Injury
- Notify
- Activate the Emergency Action Plan (Signal: Assistance Required or Life Threatening Situation)
- Contact the Emergency Plan Manager and Camp Health and Safety Officer if the injury is severe or life threatening.
- Survey the Scene – Look to determine it is safe to approach the victim.
- Care – Provide first aid and treat for shock until medical assistance arrives.
- Post Incident Actions - Document actions in First Aid Log, replenish first aid supplies, replace emergency equipment, eliminate or minimize any contributing hazards, brief supervisors (Aquatics Director, Camp Director, Health and Safety Officer, Camp Ranger)
Severe Weather (lightning, high wind, hail, tornado)
- Notify
- Activate the Emergency Action Plan (Signal: Attention or Urgent)
- Contact the Emergency Plan Manager, “Severe Weather Approaching. Securing the Waterfront.”
- Recall – Signal all watercraft to return to the shore. Remove all swimmers from the swim area. Move all Scouts, leaders and guests to the designated shelter area.
- Secure – Bring watercraft ashore, secure all loose equipment as time permits.
- Post Incident Actions – Document actions taken, perform safety checks, brief supervisors (Aquatics Director, Camp Director, Health and Safety Officer, Camp Ranger)
- Suspend - all activities for at least 30 minutes following the last clap of thunder.
Boat Collision
For a boating collision that is more than a minor incident and causes some form of damage to the craft that is beyond normal wear and tear and or causes injury to a participant.
- Notify
- Activate the Emergency Action Plan (Signal: Attention or Urgent)
- Contact the Emergency Plan Manager, “Boat Collision. Securing the Waterfront.”
- Recall – Signal all watercraft to return to the shore. Remove all swimmers from the swim area. Move all Scouts, leaders and guests to the designated shelter area.
- Secure – Bring watercraft ashore, secure all loose equipment.
- Post Incident Actions – Document actions taken, note damages and repairs made to all craft, perform safety checks, brief supervisors (Aquatics Director, Camp Director, Health and Safety Officer, Camp Ranger)
Stranded Boat
- Notify
- Activate the Emergency Action Plan (Signal: Attention or Urgent)
- Notify the Aquatics Director
- Recall – Signal all effected watercraft to return to the shore.
- Secure – Have rescue boat tie a tow line to the stranded boat and bring watercraft back to the dock area.
- Post Incident Actions – Document actions taken, perform safety checks, brief supervisors (Aquatics Director, Camp Director, Health and Safety Officer, Camp Ranger)
Fire
- Notify
- Activate the Emergency Action Plan (Signal: Urgent)
- Contact the Emergency Plan Manager
- Evacuate –Move all Scouts, leaders and guests away from the fire.
- Escort – Send a guard to the main service road to meet fire-fighting personnel.
- Extinguish – Attempt to extinguish the fire after everyone is away from the fire only if you feel qualified to do so. You are not required to attempt to extinguish a fire if you are not competent and comfortable doing so.
- Post Incident Actions – Document actions taken, perform safety checks, brief supervisors (Aquatics Director, Camp Director, Health and Safety Officer, Camp Ranger)
Assault (fight)
- Notify
- Activate the Emergency Action Plan (Signal: “Attention” or “Urgent”)
- Contact the Emergency Plan Manager
- Isolate – Restrain or separate the persons involved in the assault.
- Care – Provide first aid as required.
- Post Incident Actions – Get identification and a statement from each witness to the incident. Brief supervisors (Aquatics Director, Camp Director, Health and Safety Officer, Camp Ranger).
Disruptive Behavior
- Notify
- Activate the Emergency Action Plan (Signal: “Assistance Required”)
- Obtain assistance consistent with the severity of the situation (other staff member, Aquatics Director, adult leader)
- Isolate - Move the person away from the program area to discuss the situation. Alternatively, move participants away from the person.
- Deescalate – Ask the person to leave the area.
- Post Incident Actions – Document actions taken and brief supervisors (Aquatics Director, Program Director, Camp Director).
Water Contaminants
- Notify
- Activate the Emergency Action Plan (Signal: “Attention”)
- Contact the Aquatics Emergency Plan Coordinator (Aquatics Director) and Emergency Plan Manager.
- Obtain assistance consistent with the severity of the situation (other staff member, Aquatics Director, adult leader)
- Isolate - Move the participants away from the program area to maintain safety of persons in camp.
- Secure – Secure the effected Aquatics area, pool or water front, if possible move aquatic activities to other areas so Scouts can continue to enjoy the program area.
- Post Incident Actions – Document actions taken and brief supervisors (Aquatics Director, Program Director, Camp Director, Camp Ranger).
Failure of electrical/mechanical systems
- Notify
- the Aquatics Emergency Plan Coordinator, and the Emergency Plan Manager.
- Obtain assistance consistent with the severity of the situation (other staff member, Aquatics Director, adult leader)
- Isolate - Move the participants away from the program area.
- Secure – Secure the effected Aquatics area, pool or water front, if possible move aquatic activities to other areas so Scouts can continue to enjoy the unaffected program area.
- Post Incident Actions – Document actions taken and brief supervisors (Aquatics Director, Program Director, Camp Director, Camp Ranger).
The Shooting Sports Director is one of the Emergency Plan Coordinators (EPC) defined by this plan. He/she has direct communication (two-way radio, cellular phone, or runner) with the emergency response team (Camp Director, Health Officer, Ranger, etc.). If the Shooting Sports Director has to leave the ranges, he/she designates an acting director and gives the emergency communications device to that person (i.e. The person with the radio becomes the acting Range EPC, and is in charge of the emergency response).
Prior to any shooting event, all range personnel shall attend a safety briefing where safety and emergency management procedures are reviewed. A first aid kit with appropriate equipment to provide basic first aid treatment for injuries will be available on-site. Communications with camp headquarters or the activity operations center must be tested and available prior to events starting.
Before any event is to begin, ensure that all aspects of the range are functional and safe. Also inform all participants and staff of the format and objective of the event. During that time, range rules will be reviewed with all participants.
If an injury occurs, the Range Safety Officer on the range will notify the Range Emergency Plan Coordinator and the Emergency Plan Manager immediately by any communication means available (telephone, radio). The nature of the injury will be noted and an on-site Camp Health Officer will be notified of the injury. If it is a minor injury, a first aid kit will be used to treat the injury, and then have the individual report to the camp Health Lodge for further evaluation. The Range Safety Officer will ensure the safety of those participants remaining on the range. He/she will call for a cease fire, order all guns or bows cleared, and instruct all shooters to step away from the firing line until the situation can be properly handled.
In the event the injury requires additional medical treatment, the Range Emergency Plan Coordinator with notify the EPM who will contact local EMS. The means of medical evacuation will be determined in coordination with the Camp Health Officer. Other participants will be cleared from the area until the injured is removed.
Adherence to the BSA Youth Protection policies must be maintained at all times in the event of an injury. This includes during transportation to a treatment center.
An active shooter is an individual actively engaged in killing or attempting to kill people in a confined and populated area; in most cases, active shooters use firearms(s) and there is no pattern or method to their selection of victims.
Active shooter situations are unpredictable and evolve quickly. Typically, the immediate deployment of law enforcement is required to stop the shooting and mitigate harm to victims.
Because active shooter situations are often over within 10 to 15 minutes, before law enforcement arrives on the scene, individuals must be prepared both mentally and physically to deal with an active shooter situation.
Good practices for coping with an active shooter situation:
- Be aware of your environment and any possible dangers.
- Take note of the two nearest exits in any facility you visit.
- If you are in an office, stay there and secure the door.
- If you are in a hallway, get into a room and secure the door.
- As a last resort, attempt to take the active shooter down. When the shooter is at close range and you cannot flee, your chance of survival is much greater if you try to incapacitate him or her.
- Call 911 when it is safe to do so!
How to Respond When an Active Shooter Is in Your Vicinity
Quickly determine the most reasonable way to protect your own life. Remember that scouts and visitors are likely to follow the lead of staff members during an active shooter situation.
Get out (evacuate). If there is an accessible escape path, attempt to evacuate the premises. Be sure to do the following:
- Have an escape route and plan in mind.
- Evacuate regardless of whether others agree to follow.
- Leave your belongings behind.
- Help others escape, if possible.
- Prevent individuals from entering an area where the active shooter may be located.
- Keep your hands visible.
- Follow the instructions of any police officers.
- Do not attempt to move wounded people.
- Call 911 when you are safe.
Hide out. If evacuation is not possible, find a place to hide where the active shooter is less likely to find you. Your hiding place should:
- Be out of the active shooter’s view
- Provide protection if shots are fired in your direction (i.e., an office with a closed and locked door)
- Not trap yourself or restrict your options for movement
- To prevent an active shooter from entering your hiding place:
- Lock the door.
- Blockade the door with heavy furniture.
- If the active shooter is nearby, do the following:
- Lock the door.
- Silence your cell phone and/or pager.
- Turn off any source of noise (i.e., radios, televisions).
- Hide behind large items (i.e., cabinets, desks).
- Remain quiet.
- If evacuation and hiding out are not possible, do the following:
- Remain calm.
- Dial 911, if possible, to alert police of the active shooter’s location.
- If you cannot speak, leave the line open and allow the dispatcher to listen.
Take out (take action against the active shooter). As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by:
- Acting as aggressively as possible against him or her
- Throwing items and improvising weapons
- Yelling
- Committing to your actions
How to Respond When Law Enforcement Arrives
Law enforcement’s purpose is to stop the active shooter as soon as possible. Officers will proceed directly to the area in which the last shots were heard.
- Officers usually arrive in teams of four.
- Officers may wear regular patrol uniforms or external bulletproof vests, Kevlar helmets, and other tactical equipment.
- Officers may be armed with rifles, shotguns, and handguns.
- Officers may use pepper spray or tear gas to control the situation.
- Officers may shout commands, and may push individuals to the ground for their safety.
How to react when law enforcement arrives:
- Remain calm and follow the officers’ instructions.
- Put down any items in your hands (i.e., bags, jackets).
- Immediately raise hands and spread fingers.
- Keep hands visible at all times.
- Avoid making quick movements toward officers such as holding on to them for safety.
- Avoid pointing, screaming, and/or yelling.
- Do not stop to ask officers for help or direction when evacuating, just proceed in the direction from which officers are entering the premises.
Information to provide to law enforcement or the 911 operator:
- Location of the active shooter
- Number of shooters, if more than one
- Physical description of shooter(s)
- Number and type of weapons held by the shooter(s)
- Number of potential victims at the location
Notes: The first officers to arrive to the scene will not stop to help injured persons. Expect rescue teams comprised of additional officers and emergency medical personnel to follow the initial officers. These rescue teams will treat and remove any injured persons. They may also call upon able-bodied individuals to assist in removing the wounded from the premises.
Once you have reached a safe location, you will probably be held in that area by law enforcement until the situation is under control and all witnesses have been identified and questioned. Do not assemble in large groups (dispersion is safer). Do not leave until law enforcement authorities have instructed you to do so.
All camp staff shall receive instruction on this Emergency Action Plan as part of new-employee orientation upon hire. Additional training shall be provided:
- when there are any changes to the plan and/or facility;
- when an employee’s responsibilities change; and
- annually as refresher training.
Items to be reviewed during the training include:
- proper housekeeping;
- fire prevention practices;
- fire extinguisher locations, usage, and limitations;
- threats, hazards, and protective actions;
- means of reporting fires and other emergencies;
- names of the emergency action plan manager and coordinators;
- individual responsibilities;
- alarm systems;
- escape routes and procedures;
- emergency shutdown procedures;
- procedures for accounting for staff members and visitors;
- closing doors;
- sheltering in place;
- severe weather procedures; and
- Emergency Action Plan availability.
The Sam Houston Area Council will ensure that an adequate number of staff members are available at all times during working hours to act as evacuation wardens so staff members can be swiftly moved from the danger location to the safe areas. Generally, one warden for each 20 staff members in the workplace should be able to provide adequate guidance and instruction at the time of a fire emergency. The staff members selected or who volunteer to serve as wardens should be trained in the complete workplace layout and the various alternative escape routes from the workplace. All wardens and fellow staff members should be made aware of handicapped staff members who may need extra assistance, such as using the buddy system, and of hazardous areas to be avoided during emergencies. Before leaving, wardens should check rooms and other enclosed spaces in the workplace for staff members who may be trapped or otherwise unable to evacuate the area. After the desired degree of evacuation is completed, the wardens should be able to account for or otherwise verify that all staff members are in the safe areas.
Fire/evacuation drills shall be conducted at least annually, and shall be conducted in coordination with local police and fire departments. Additional drills shall be conducted if physical properties of the camp change, processes change, or as otherwise deemed necessary. During long term camps, the emergency alarm system will be tested at least once each week. These drills will be used to test the unit assembly, accountability, and reporting responsibilities of both staff and campers.
The Camp Director will document all training pertaining to this plan and shall maintain records at the camp office in the main administration building, or other location consistent with council records retention policies. All training records will be collected, and archived according to the BSA document retention policy.
This Emergency Action Plan shall be reviewed annually, or as needed if changes to the worksite are made, by the Emergency Plan Manager, Council ERM Committee Chair, and the Council ERM Committee Staff Advisor.
Following each fire drill, key camp staff EPM and EPC’s (Camp Director, Camp Ranger, Camp Health Officer, Program Directors) shall evaluate the drill for effectiveness and weaknesses in the plan, and shall implement changes to improve the same.
Appendices:
- Appendix 1: Maintenance Schedule
- Appendix 2: References
- Appendix 3: Emergency Action Plan Checklist
- Appendix 4: Building Evacuation Plan Diagrams
- Appendix 5: Emergency Plan Coordinators and Wardens
Equipment or System Inspection Interval Other Criteria
Being Maintained
________________________________________________________________________
1. Portable Fire Extinguishers Monthly checks Annual servicing
(Making sure it is (Thorough evaluation
available for use) usually by service co.)
[29CFR1910.157(e)(2)] [29CFR1910.157(e)(3)]
2. Kitchen Hood Fire Suppression Semi-Annual Maintenance Service by authorized
System (ANSUL) Examination ANSUL Distributor
(NFPA 17A, NFPA 96)
Annual Maintenance Service by authorized
Examination ANSUK Distributor
(NFPA 17A, NFPA 96)
2. Battery-Operated Emergency Monthly test using Annual test for 1.5 hrs.
Lights test button [NFPA 101 Sec. 7.9.3]
[NFPA 101 Sec.7.9.3]
3. Fire Alarm System Supervised system to Maintained by trained
be tested annually person
[29CFR1910.165(d)(4)] [(29CFR1910.165(d)(5)]
4. Emergency Telephone Unsupervised system to Maintained by trained
System be tested every two person
months [29CFR1910.165(d)(5)]
[29CFR1910.165(d)(2)]
5. Automated External Every year or according
Defibrillator(s) (AED) to manufacturer’s instructions
6. Cellphone Contact Lists Updated as personnel change
7. Safety Data Sheets (SDS) Annual review of SDS Maintained by trained
folder person
[29CFR1910.1200(g)]
Further information on 29 CFR 1910.38, Emergency Action Plan; 29 CFR 1910.39, Fire Prevention Plan; and 29 CFR 1910.157, Portable Fire Extinguishers is accessible through OSHA’s public page at www.osha.gov. An Evacuation Plans and Procedures eTool to assist in the development of an EAP can be found at www.osha.gov/SLTC/etools/evacuation/index.html.