Arrowmoon District Trail to Troop

October 18-20, 2024

Camp Arrowmoon
Camp Arrowmoon Rd.
Hearne, TX 77859

Latitude Longitude: 30.859591, -96.489712

Webelos WoodsTrail to Troop is an overnight campout designed to introduce Scouts to the many outdoor adventures of Scouting. This awesome weekend event includes patrol-method camping and Scouting activities. Find troops in the area at shacbsa.org/join-troop (search by meeting day or zip code). Learn more about the Webelos to Scouts transition and information to help assist Scouts as they make the important decision on which troop to join and questions to ask troops at shacbsa.org/webelos.

Registration

Registration is $10 for each additional Scout who registers at the same time. Scouts in troops are $15. Adults are free. There is no program for siblings. At checkout, pay with a credit card or electronic check. There is no onsite registration. Council refund policy.  

Register

Program

On Saturday morning, Scouts are organized in groups and will tour various troop campsites throughout the day. Area troops will host activities and demonstrations. This is a great opportunity for Scouts and their parents to observe the troops in action. Evening activities will include free time to visit with troops after dinner, Transition 101 training for parents, and a closing campfire.

What to Bring

Webelos and Arrow of Light Scouts

  • copy of Annual Health and Medical Record (Part A & B for all Scouting events) for every Scout and adult attending
  • sack lunch
  • activity (Scout t-shirt) uniform or field uniform (Scout uniform) is recommended
  • clothing appropriate for the weather
  • closed-toed shoes
  • jacket and raingear
  • hat
  • hand sanitizer
  • mess kit (plate, bowl silverware, cup in a mesh bag)
  • water bottle
  • notetaking materials
  • flashlight and extra batteries
  • contact host troop for additional items needed
    (e.g., money for food)
  • optional: folding chairs, insect repellant, sunscreen, Webelos Handbook

If camping, bring

  • Tent with ground cloth
  • Sleeping bag
  • Cot or sleeping mattress
  • Pillow
  • Tarp/ground cloth for under tent,
  • Flashlight with fresh batteries,
  • Personal items / toiletries
  • Personal medication
  • Jacket, raingear, hat
  • Clothing appropriate for weather 
  • Personal items

Pack gear

  • gallon-sized ziplock bag for activity map
  • energy snacks
  • pack first-aid kit

Troop gear

  • copy of Annual Health and Medical Record (Part A & B for all Scouting events) for every Scout and adult attending
  • gallon-sized ziplock bag for activity map
  • hand sanitizer
  • food and cooking gear
  • energy snacks
  • supplies for assigned activity
  • water bottle for each Scout
  • patrol first aid kits
  • notetaking materials
  • field uniform (Scout uniform) and activity uniform (Scout t-shirt) 
  • items typically brought to camporee
What NOT to bring to camp:  Alcohol, electronics/game equipment, firearms, guns and ammunition, sheath knives, fireworks, illegal drugs, liquid fuel lanterns or stoves, pets, scooters, skates, skateboards, valuables

Tentative Schedule

Friday

6:00 - 9:30 pm  Troop Check-in and camp setup begins (one representative per troop checks-in at lodge)
9:30 pm Scoutmaster and SPL (senior patrol leader) meeting
10:3o pm TAPS / Lights out

Saturday

6:30 am Reveille
7:30 am Breakfast in campsites
8:30 am* Pack check-in 
9:00 am  Session 1
9:45 -am Session 2
10:30 am Session 3
11:15 am Session 4
12:00 pm Lunch (non-cooking)
1:00 pm Session 5
1:45 pm Session 6
2:30 pm Session 7
3:15 pm Session 8
4:00 pm Webelos & Arrow of Light Scouts visit with troops
5:00 pm Transition 101 for parents
6:00 pm Dinner
6:35 pm Closing flag ceremony
7:45 pm Troop activity (e.g., cracker barrel)
8:30 pm Scouts depart for home or spend the night with a troop
10:00 pm TAPS / Lights out

Sunday

  Troops determine schedule

*Scouts will receive their assigned rotation of sessions at check-In.

Directions

Camp Arrowmoon: Latitude and Longitude: 30.859591, -96.489712

  • From Bryan/College Station: Take TX-6 north to FM-2549 (there are overhanging, blinking yellow lights and a green sign for Camp Arrowmoon) and turn right. Go 3.2 miles and turn right onto Camp Arrowmoon Road (there will be another green sign). Drive one mile on Camp Arrowmoon Road and turn in to the main gate.
  • From Hearne: Take TX-6 south to FM-2549 (there are overhanging, blinking yellow lights and a green sign for Camp Arrowmoon) and turn right. Go 3.2 miles and turn right onto Camp Arrowmoon Road (there will be another green sign). Drive one mile on Camp Arrowmoon Road and turn in to the main gate.

Check-In Procedures

Scouts arrive on Saturday morning from 8 - 9:00 am. A representative from each pack should check-In at the lodge.

Medical Forms: Every participant from all troops and packs must have a current Annual Health and Medical Record (Part A & B). Every unit should bring two copies in a binder. One copy will be turned in at check-in. They will be held in a first aid location during the event. The binder will be returned to each unit upon checkout. Units should have a second copy to keep in the campsite. Pre-Webelos Woods medical form as well as a Webelos Woods health log will need to be turned in as well at check-in.

Roster: A short-term camping roster must be completed and emailed to the Webelos Woods chair.

Campfire

Campfire will be set up to allow for social distancing between units as well as Scouts. If units wish they may send a representative to aid in social distancing.

Rules, Regulations and Important Information

Camp Code: The Scout Oath, Scout Law and Outdoor Code will be the law of the camp.

Dress Code: The dress code for the day must be weather-appropriate, so please pack accordingly. Sturdy boots are highly recommended. Open-toed shoes are not allowed for safety reasons. Field uniforms (Scout uniforms) are recommended for troops. Activity uniforms (Scouting t-shirts) are recommended for packs.

Participants: All participants must be registered members of Scouting America. Units participating in this program will need to have their Scouts divided into patrols with a maximum of 12 Scouts per Webelos Scout den.

Leadership: All units must ensure sufficient leadership and comply with the supervision requirements. Two registered adult leaders 21 years of age or over are required. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided. From the Youth Protection website, Scouting America has adopted the following policies for the safety and well-being of its members. These policies primarily protect youth members; however, they also serve to protect adult leaders. Parents and youth using these safeguards outside the Scouting program further increase the safety of their youth. Those who serve in positions of leadership and supervision with youth outside the Scouting program will find these policies help protect youth in those situations as well.

Generators: Generators are not allowed for unit use. The use of a generator by the Webelos Woods committee will be permitted where the power to run equipment is not available.

Use of Water: Water sources are only for filling water containers. They are not to be used for personal hygiene, washing or rinsing dishes, or washing clothes. Scouts and Scouters are not permitted to drink directly from water sources.

Latrines/Shower Facilities: There are no public bathrooms at Camp Arrowmoon. Porta-potties will be available for use. Porta-potties will be serviced every hour.

Trash: Each unit must take their trash out. Dumpsters can not be provided due to the remote location.

Tobacco/Alcohol: No person is allowed to use tobacco products. No alcohol of any kind is permitted.

Parking: Due to the limited space, all personal vehicles will need to park in designated parking areas, no exceptions. Unit trailers with towing vehicles can be parked at campsites, but no others.

Visitors: No visitors are allowed only registered Scouts and Scouters.

Knife Safety: Follow all rules regarding knife safety and proper handling of knives and tools.

Cutting of Trees: Please do not cut down any live trees for firewood. Any cutting down of live trees will require permission from the camp ranger.

Prohibited: Sheath knives, alcohol, fireworks, firearms, and non-medically prescribed drugs are strictly prohibited.

Cutting Through Campsites: Please do not pass through other unit's campsites, there will be walkways marked out. A Scout is courteous, kind, and obedient to name a few. Please be considerate.

Prescription Medication: On all outings, an adult is to be responsible for youth medications (in the original containers), kept secure, and dispensed as prescribed. Prescription medicine will be handled by the troop leadership.

Health/First Aid: Minor first aid issues should be handled by the unit leadership. Major first aid issues will be handled by event staff at the lodge

Late-Breaking Information

For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that Arrowmoon has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

Safety is Your Responsibility posterScouting America's Commitment to Safety is ongoing, and the safety of our youth, volunteers, staff, and employees cannot be compromised. Scouting America puts the utmost importance on safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

Guide to Safe Scouting policies must be followed. All participants must follow youth protection guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings is required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in Scout activities, the National Health and Safety Committee and the Council Services Division of the National Council has developed the SAFE Checklist of safety procedures for physical activity. These points, which embody good judgment and common sense, are applicable to all activities. 

*About Medical Record: Scouting America requires all participants to bring an Annual Health and Medical Record to every Scouting event. The Scouting adventures, camping trips, and having fun are important to everyone in Scouting—and so is your safety and well-being. Completing the Annual Health and Medical Record is the first step in ensuring you have a great Scouting experience. Completing a health history promotes health awareness, collects necessary data, and provides medical professionals with critical information needed to treat a patient in the event of an illness or injury. It also provides emergency contact information. Please download the form and have it with you at all Scouting events for every member of your family.  

^Closed-toed shoes are highly recommended for all Scouting events. Many of our outdoor venues have snakes and sticks that can injure toes. Many of our activities include active games, so shoes that Scouts can run in (e.g., tennis shoes) are recommended.

Youth Protection Guidelines     Guide to Safe Scouting      SAFE Checklist      Enterprise Risk Management

Contacts

For questions, contact the Trail to Troop chair or the district activities chair.