San Jacinto District Day Camp

Get ready for Cub Scout Day Camp 2024: Outdoor Adventure! Cub Scouts will explore a variety of Outdoor Adventures, learn new skills, and make new friends! Day Camp is open to Scout entering 1^st grade - 5^th grade next school year. Day camp is a week of fun with awesome programs and activities such as BB guns, archery, sports, STEM, games and crafts, rank advancements, Scout skills, fun, and more.

Many volunteers are needed to make camp a success, so please consider volunteering. Adult volunteers can also register their non-Scouting children ages 3-5 (potty trained). Scouts in troops, crews and ships can also volunteer. An adult/guardian must register with a Tiger (going into 1^st grade).

Program

In addition to shooting BB guns and archery, and playing sports, Scouts will be working towards achieving parts of the following adventures (advancements).

Registration

The registration fee is $80 for registered Cub Scouts entering 1^st through 5^th grade next school year. The fee includes a t-shirt, patch, program supplies, and a water bottle. All youth entering 1^st grade through age 18 must be registered with the Boy Scouts of America.

The tot-lots (siblings ages 3-5 and potty trained) registration fee is $45; youth volunteers fees are $15. Full-time volunteers (those that attend from 3:45 to camp closing daily) are free and part-time and job-share volunteers are $15.

A registered parent/guardian must be onsite at all times when tot-lots and Tigers (going into 1^st grade) are at camp.

Step 1 (youth and adults): Register all participants in the same family.

       Step 1: Register   

Step 2 (adults): Every volunteer also needs to complete a background check.

        Step 2: Background check (ages 18+)    

• Early registration ends March 15, 2024
• Late registration starts June 1, 2023, with a $25 late fee; patches, t-shirts and craft supplies are not guaranteed for late registrations.
• Registration closes two weeks before the first day of camp.

To complete the registration, have carpool contacts (must have at least one) before beginning the registration process. It is very important to complete the entire process (through payment). All incomplete registrations are deleted every evening at midnight. 

Payment:  At checkout, pay with a credit card or electronic check. Council refund policy.  

Volunteers: Many volunteers are needed to make camp a success, so please consider volunteering. Adult volunteers can also register their non-Scouting children ages 3-5 (potty trained). Scouts in troops, crews and ships can register as volunteers. A registered parent/guardian must be onsite at all times when tot-lots and Tigers (going into 1^st grade) are at camp. Each pack must have a minimum of one adult registered for every three youth (5^th grade and under) registered.

Youth registration requirements:

1. Complete online registration (Step 1)
2. Submit a BSA Health and Medical Record (Parts A & B: All Scouting Events) to the pack coordinator or representative for your pack. They will turn-in all forms to the twilight camp committee no later than the first week in June.
3. Submit a copy of medical insurance card, front and back (if insured) to the pack representative no later than the first week in June.

Youth Staff registration (ages 11-17) requirements:

1. Complete online registration (Steps 1 & 2)
2. Submit a BSA Health and Medical Record (Parts A & B: All Scouting Events) to the pack coordinator or representative for your pack. They will turn-in all forms to the twilight camp committee. They will turn-in all forms to the twilight camp committee no later than first week in June.
3. Submit a copy of medical insurance card, front and back (if insured). They will turn-in all forms to the twilight camp committee no later than the first week in June.
4. Attend Camp Volunteer Orientation. 
5. Completed forms must be received by the camp registration staff before the first week in June. 

Adults registration (ages 18+) requirements:

1. Complete online registration (Steps 1 and 2)
2. Submit a BSA Health and Medical Record (Parts A & B: All Scouting Events) to the pack coordinator or representative for your pack. They will turn-in all forms to the twilight camp committee. They will turn-in all forms to the twilight camp committee no later than first week in June.
3. Submit a copy of medical insurance card, front and back (if insured). They will turn-in all forms to the twilight camp committee no later than the first week in June.
4. Submit proof of Youth Protection Training (YPT) taken online at my.scouting.org (taken after 6/23/21). This is a mandatory requirement by the state. Certification lasts two years and must not expire prior to the last day of camp.
5. Attend Camp Volunteer Orientation. This is a mandatory requirement by the state and must be taken annually.
6. Completed forms must be received by the camp registration staff before the first week in June. 

What to Bring to Camp

• camp t-shirt (get this from your pack representative)
• very hydrated Scout (have them drink lots of water all day and a full water bottle on the way to camp)
• sack dinner and snacks (nonperishable in a resealable plastic bag with name and camp den number) with no peanut butter or nuts. See details below. 
• non-carbonated drink for meal (water, sports drink, juice box)
• water bottle
• mask
• bandana, optional
• closed-toed shoes with socks
• hat and/or sunglasses
• rain poncho
• sunscreen (applied by parent before camp)
• insect repellant (applied by parent before camp)
• Five-gallon bucket with a lid to use as a chair (Scout must carry the bucket). Available at places like Home Depot, Lowes or Academy.
• money for trading post treats (quarters in a resealable plastic baggie), optional
• medications that need to be taken at camp must be in the original containers and turned into the health and safety chair. Scouts can carry their Inhaler or Epipen; however, the health and safety chair and camp staff must be notified.

Mark all items marked with name

Do Not Bring

• No aerosols of any kind in camp
• No carbonated drinks; they dehydrate the body.
• No eggs
• No mayonnaise
• No tuna or chicken salad
• No excessive sweets
• No perfume
• No eating during sessions – if there is a medical issue, please alert the camp director.
• No trading cards 
• No pets
• No electronics – Nintendo DS, IPod, MP3, cell phones, radios, etc.
• Food with peanut butter or any type of nuts 

NOTE:  Proteins in peanuts are similar in structure to those in tree nuts. For this reason, people who are allergic to peanuts can also be allergic to tree nuts, such as almonds, Brazil nuts, walnuts, hazelnuts, macadamia nuts, pistachios, pecans, and cashews. Please do not send these nuts or their derivatives to Twilight Camp (e.g., peanut butter, almond butter).

Meal Requirements

Everyone attending camp will be required to bring a meal. Juice boxes or sports drinks work best. Please do not send carbonated drinks. Use resealable plastic gallon sized bags with the Scout's name written on it. Ice water will be available at meals and every activity area.

Proteins in peanuts are similar in structure to those in tree nuts. For this reason, people who are allergic to peanuts can also be allergic to tree nuts, such as almonds, Brazil nuts, walnuts, hazelnuts, macadamia nuts, pistachios, pecans, and cashews. Please do not send these nuts or their derivatives to camp (e.g., peanut butter, almond butter).

Consider: frozen grapes, frozen bananas sliced, watermelon, strawberries, carrot or celery sticks, broccoli, beef jerky, cheese crackers, canned tuna or chicken, trail mix without nuts, dried fruit, pickles, crackers and hard cheeses (e.g., cheddar, colby and provolone), pudding cup, fruit cups, applesauce cup, chips, raisins, dried fruit, yogurt raisins, summer sausage, crackers, Goldfish, pumpkin seeds, dry cereal, muffins.  Perishable or refrigerated foods, such as mayonnaise, meats, eggs, or leftovers are not allowed at camp.

Trading Post

The trading post is stocked with camp refreshments. We will have refreshments for sale during dinner, free time, and before and after camp. Bring some money to take advantage of this! The amount each Scout actually spends will depend on their personal needs and whether their interests require special purchases. Items typically include candy, crackers, flavored water and Lunchable type food for dinner.  

Advancements

There are several opportunities for Scouts to earn advancement at camp. A list of advancements covered will be sent home the last day of camp. The list needs to be given to the Scout's den leader.

Lost and Found

Lost and found will be located at registration. Leftover items are donated to charity after camp. Please label all items taken to camp.

Drop-off and Pick-up

Carpooling is strongly recommended. 

Medication

All medications (with the exception of inhalers, emergency epinephrine kits, and diabetes kits) must be checked in to the health and safety director in the first aid area by the parents of the child requiring the medications. Each medication must be in the original prescription container with only enough medication for the week, clearly labeled with the Scout’s name, dosage, and specific time(s) medication should be taken. A medication form will need to be filled out.  Other than using an inhaler, Epi-pens or diabetes kits, no child should be taking any medication except while in the first aid area. Please inform the Scout's leader and the health and safety officer of any medications that need to be taken at camp. See the health and safety director at camp if there are any questions.

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Volunteer Information

Twilight camp is run by volunteers. Each pack is required to provide a minimum of one registered adult for every three youth registered.  If the pack does not meet this ratio, then the pack will not be able to attend camp.  Please consider volunteering.

Volunteer Training

Youth staff should attend one Camp Volunteer Orientations listed below.

Adult: The state of Texas requires that all adults attending camp must:

1. Take Youth Protection Training (YPT) online at my.scouting.org. Certification lasts two years and must not expire prior to the last day of camp.

2. Attend Camp Volunteer Orientation 

Camp Volunteer Orientation times and locations:

BSA requires a minimum of one person per 25 people on site need to be trained in First Aid/CPR/AED. If currently certified, please submit a copy of your certification. Find upcoming training opportunities.

Volunteer Opportunities

Volunteering at camp is fun. Many opportunities are available: 

Volunteer Options

• Full-Time Volunteer - will be at camp every day from 3:45 pm to closing
• Job Share Volunteer - two adults split the camp and both adults will ensure coverage for every day from opening to closing.  This counts as one volunteer in the required adult to Scout ratio.
• Part-Time Volunteer - an adult who volunteers for part of the camp. Part-time volunteers do not count in the required adult to Scout ratio.
• Key Staff – Volunteer who has been specifically asked by the camp director to serve as key staff.

Merit Badge Classes for Junior Staff Volunteers

Scouts in troops who volunteer can take a merit badge class during the assigned time slot. Scouts can choose one merit badge class to take; Merit Badge Classes for 2023 are TBD (we are looking for a merit badge counselor to volunteer).  Scouts can sign up for one. The cost is $10. Sign up for the class during registration.

1. Scouts are to obtain approval from their unit leader before participating in the class.
2. Scouts must read the merit badge book (available at the Scout Shop) prior to camp.
3. Scout must provide their BSA member ID number. This number is critical to identifying the Scouts in Scoutbook to ensure the Scout gets credit for requirements completed. Find a Scout's BSA Member ID at the bottom-center of their BSA membership card, ask their unit leader, or look it up in my.scouting.org (under Menu, then My Profile) or Scoutbook (under My Profile, then Edit Profile).
4. Scouts are expected to pay attention and fully participate. Scouts who don’t participate won’t get credit for the requirements complete during the class. Scouts may have to complete some requirements at home. Scouts who do not complete all the requirements for a particular merit badge will need to complete the badge with a registered merit badge counselor approved for that particular badge back in their unit.

Scouting Safely

The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow youth protection guidelines at all Scouting events. Highlights include:

• Two-deep leadership on all outings is required.  
• One-on-one contact between adults and youth members is prohibited. 
• The buddy system should be used at all times. 
• Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in Scout activities, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council has developed the SAFE Checklist of BSA safety procedures for physical activity. These points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      SAFE Checklist      Enterprise Risk Management

Standards

Twilight camps are operated and licensed under the guidelines of the Boy Scouts of America National Camp Standards. Camps are inspected annually by the NCAP team to ensure compliance with the National Camp Accreditation Program (430-056),  Day Camp Administrative Guide (13-33815),  Cub Scout Outdoor Program Guidelines (510-631), and the Guide to Safe Scouting.

The Texas Department of State Health Services Youth Camp Program is the principal authority on matters relating to health and safety conditions at youth camps in Texas. All youth camps must obtain a license prior to operating. Any youth camp may be inspected during operation to determine compliance with the Youth Camp Safety and Health Act and the Youth Camp Rules.

Day Camp Contact

For questions, contact sanjacintoregistrar@gmail.com.

Late Breaking News

For late-breaking news, and to keep up with all the latest information about the district, follow us on Facebook or sign up for the district newsletter.

Council News

The eScouter is the Sam Houston Area Council's monthly newsletter containing information about upcoming council events and activities. The council distributes The Scouting Trails at roundtable, and utilizes a variety of social media tools including Facebook, Pinterest, Flickr, Instagram, and YouTube.
 

Promote Camp

Most packs celebrate Scouting anniversary week in February with a birthday party called the blue and gold banquet. Free two-sided placemats are available to use at blue and gold banquets or pack meetings to help promote twilight camp and resident camp. 

The council has lots of ideas for blue and gold banquets and pack meetings (e.g., magic, beach). Follow us on Pinterest for more ideas.

Placemats and Blue and Gold Banquet Ideas