STEM Camp

November 23-25, 2025

Camp Strake
2020 Camp Strake Rd.
Coldspring, TX 77331

STEM Camp is an extraordinary opportunity for Scouts to work on up to four STEM-related merit badges. On day three, Scouts will take a bus to Space Center Houston to participate in a special Stars & STEM program. In addition, there will be STEM activities, a game night, a movie night, and a career fair. Scouts can engage in hands-on learning and explore exhilarating STEM programs, exhibits, and activities. This event will be the inaugural event for the council's new STEM award.

If you want more in science, technology, engineering, or mathematics, this is the week to be out at camp!

Updates

2024 Advancement Report emails

Registration

Registration is completed by the unit leader (except for Super Troop which is completed by the parent). A non-refundable deposit holds your reservation. The deposit is applicable to the troop’s or participant’s total camp fee. The person that registers the troop will also update the program schedule for the Scouts and be able to pull reports.

Payments are made online with a credit card or electronic check. Council refund policy.

To update or modify a registration and/or to make a payment, by going to https://samhoustonbsa.doubleknot.com/signon/2690 (instructions).

Registration Support / Questions Adult in Camp Compliance Form
(every adult attending must complete)

Fees
The fee includes meals, patch, and program supplies.

Scouts	$275
Adults	$100
Adults who volunteer	$70

Payment Schedule
⇒ $75 Non-refundable deposit
⇒ Half of final payment due September 30^st
⇒ Final payment due Nov 1^st

Super Troop*

Super Troop is a temporary troop made up of Scouts from troops around the council. Super Troop is staffed by volunteers and parents of Scouts attending.

Learn More

Leadership Requirements

"Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (Source)

All adults in camp must:

Submit an Adult in Camp Compliance (background check form) (Source)
Be a BSA registered leader with the unit attending
Have current Youth Protection Training (YPT)
Bring a BSA Annual Health and Medical Record

Rotating Leaders: Adult leaders may rotate in and out as needed so long as there is sufficient supervision on the property at all times. Register and pay for the adult that will be arriving first. When a rotation needs to occur, both adults must check in/out of the camp office so that the camp staff is made aware of the identity and contact information for all adult leaders for each troop in camp. Every adult must submit an Adult in Camp Compliance form, be a registered BSA leader and have current YPT training.

Informational Leaders Meeting

Date: TBD

Refund Policy

The council refund policy can be found at shacbsa.org/refund.

Camperships

A limited number of partial camperships are available each year for Scouts that have severe financial hardships. Troops should encourage Scouts to earn their own way through unit fundraisers. Camperships are only available to register Scouts in Sam Houston Area Council, with a demonstrated family financial need, and are dependent upon the amount of available funds and the number of Scouts requesting assistance.

Campership Application

Registration

All Scouts must be registered with Scouting America. Payments are made online with a credit card or electronic check. Council refund policy.

Important: When names are added, the Scout's first and last name and membership ID number must match exactly to what is listed in Scoutbook in order for the advancements to be uploaded in Scoutbook. The membership ID number can be found: • Scoutbook (1. click on My Dashboard, 2. for a Scout - click on the name of Scout 3. select Edit Profile), • My.Scouting.org (1. click on the upper right icon 2. select My Profile)

To update or modify a registration and/or to make a payment go to https://samhoustonbsa.doubleknot.com/signon/2690 (instructions).

Fees

The fee includes meals, patch, and program supplies.

$275	Traditional Troop Scout: Registration is completed by the troop leadership or designee. Troops must follow all leadership requirements.
$305	Super Troop Scout: Registration is completed by the troop leadership or designee or parent of individual Scout attending. No more than 3 Scouts in one troop
$125	Adults
$70	Volunteer staff (1 per 6 youth)

Payment Schedule
⇒ $75 Non-refundable deposit
⇒ Half of final payment due September 30^th
⇒ Final payment due November 1^st

There are two types of registrations:

Super Troop is a temporary troop made up of Scouts from troops around the council. Super Troop is supervised by a volunteer Scoutmaster along with the parents of the Scouts who are attending Super Troop. Before registering for Super Troop, the Scout should discuss attending STEM camp with their Scoutmaster to ensure the Scout's readiness to attend camp. Scouts need to have the maturity to camp on their own in addition to solid Scouting cold-weather camping skills. Scouts need to be prepared to camp in rainy and cold weather. There cannot be more than three Scouts in the same troop; if there are more than three Scouts, the troop must provide a second registered adult and register as a traditional troop.
Traditional Troop. STEM camp is an extension of the unit’s program. As such, each troop must follow the leadership requirements and provide adequate and appropriate leadership as outlined in the Barriers to Abuse. A minimum of two registered adult leaders 21 years of age or over are required. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided. (Source)

Troops can join another troop to share leadership. The troops register separately but will note the troop number they are sharing leadership with during the registration process.

Rotating Leaders: Adult leaders may rotate in and out as needed so long as there is sufficient supervision on the property at all times. Register each adult who will be attending. When a rotation needs to occur, both adults must check-in/out of the camp office so that the camp staff is made aware of the identity and contact information of all adult leaders for each troop in camp. Every adult must submit an Adult in Camp Compliance form, be a registered leader, and have current YPT training.

Adults at Camp

All adults attending:

Must be registered leaders of the troop with which they are attending. Registration as a merit badge counselor position does not meet this requirement. See the FAQ for a list of approved adult registration fee-required positions.
Must submit a criminal background check form
Must have proof of current Youth Protection Training (taken a my.scouting.org)
How to find YPT certificate: Login to my.scouting.org, click on My Dashboard, then Training Center, then Other. Program Safety - opens a new window, click on Expanded Learning - Program Safety, then Program Safety, then Hazardous Weather Training.
Copy of Hazardous Weather Training certificate taken online after 12/31/21.
How to find certificate: Login to my.scouting.org, click on My Dashboard, then Training Center, then Other. Program Safety - opens a new window, click on Expanded Learning - Program Safety, then Program Safety, then Hazardous Weather Training.
Annual Health and Medical Record (part A, B, C) signed by a healthcare provider on or after 12/1/2022.
Merit Badge Counselors: Adults teaching merit badge classes must be a registered merit badge counselor and have complete Merit Badge Counselor training online at my.scouting.org. To register as a merit badge counselor, submit an Adult Application (position code 42), Merit Badge Counselor Information Form, and a YPT certificate to your district executive.

Volunteer Staff

One of the many unique aspects of STEM Camp is that the entire staff is composed of volunteers. Dedicated volunteers take time away from work and their families in order to provide an outstanding program for the Scouts who attend. Lots of staff members are needed to provide the best possible program for the Scouts. Staff positions include serving as a merit badge counselor, service crew member or camp commissioner. Volunteers are also needed to help in the dining hall, trading post, quartermaster store, business office, and program areas.

In order to be able to provide adequate staff for our camp, all troops attending STEM Camp need to provide at least one person from that troop to serve as a volunteer staffer for every six Scouts registered for camp, or any portion thereof.

Adults teaching merit badge classes must be a registered merit badge counselor and have complete Merit Badge Counselor training online at my.scouting.org. To register as a merit badge counselor, submit an Adult Application (position code 42), Merit Badge Counselor Information Form, and a YPT certificate to your district executive.

Staff Housing: Staff will camp with their troop. Staff not attending with their troop will camp in the staff campsite.

Volunteer staff attending with their troop will register with their troop and also submit an Adult in Camp Compliance Form
Volunteer Staff attending on their own: Step 1: Register and Step 2: Adult in Camp Compliance Form.

About the Adult in Camp Compliance / Background Check

cell In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act that requires the council to conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending camp in any capacity must complete an Adult in Camp Compliance (ACC) form a minimum of two weeks before camp, to allow sufficient time for the background checks to be completed. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp). Visitors should also complete an ACC form; persons who have not completed an ACC form will have to be escorted by an adult the entire time they are on camp property and will only be permitted to enter camp if someone is available to escort them. Please take a photo or screenshot of the receipt for documentation of when you submitted your form.

Adult in Camp Compliance Form
(every adult attending must complete)

Informational Leader's Meeting

November 14, 2023 | 7:00 pm

All STEM camp staff and at least one leader from each unit, preferably the acting STEM Camp Scoutmaster, are to attend the informational meeting. Critical information about the STEM camp will be provided, and questions will be answered. The meeting will be held online via Zoom.

Recording of Meeting

Refund Policy

The council refund policy can be found at shacbsa.org/refund.

Camperships

Campership Application

Participant Guide

Scouts are expected to strive to achieve the above aims while living the principles of the Scout Oath and Law.

Camp Program

Learn more about the exciting program and merit badges being offered at summer camp.

Merit Badges

Strake-entrance

Participant Packing List

Annual Health and Medical Record (part A, B1, B2) signed within one year of camp
Eat lunch before arriving
Download the Camp App (search "Sam Houston Area Council" on Apple or Android platforms)

Clothing

Field uniform (Scout uniform) and belt
Activity uniform (Scout t-shirts) or comfortable shirt (5 shirts)
Socks (4 pair)
Shorts, Scout shorts (4)
Sweater or light jacket
Shoes (closed-toe) or hiking boots
Cap or hat
Underwear (4)
Pajamas or sleeping clothes
Rain gear (pants and jacket)
Swimsuit and towel
Dirty clothes bag
Gloves and work clothes for service project

Camping Gear

Tent and ground cloth (Scouts in Super Troop will be assigned to the campsites with canvas tents; Scouts and adults in Super Troop can bring their own individual tent)
Sleeping bag or blankets, sheet
Pillow
Cot or pad or air mattress
Flashlight and extra batteries
Personal first aid kit
Water bottle - marked with name and troop #
Water bottle clip to attach water bottle to belt loop or backpack
Sports drink powder packs for water bottles (not energy drinks)
Backpack (day pack)
Insect repellent (non-aerosol)
Mosquito netting
Portable chair or camp stool
Pocket knife and Totin' Chip
Lockable storage container, recommended to keep clothes dry, available at big box stores)

Personal Items

Towels and washcloth
Soap and shampoo
Toothbrush and toothpaste
Comb, brush, mirror
Shaving gear (if needed)
Medicated body powder
Personal medications in the original containers: prescriptions must be listed on the medical form) and over-the-counter. Send a Routine Drug Administration Record form if medications must be administered.
Sunscreen

Program items

Merit badge book for each class; read each book prior to camp (purchase from the Scout Shop).
Documentation of any completed merit badge prerequisites
Note-taking items
Writing utensils
Compass (if needed)
Scout Handbook

The registration fee includes all program supplies. Scouts do not need to purchase additional supplies for merit badge classes.

Special Diets

See the Special Dietary Section for more information. Special dietary requests must be submitted at least two weeks before camp within the online registration.

Optional

Spending money for trading post (cash, debit, credit)
Backup phone battery, rechargeable & fully charged
Water shoes
Shower shoes
Lip balm
Lotion
Camera
Book of Faith
Frisbee (for Frisbee golf course), football, soccer ball, kickball for Gaga ball
Bike and helmet^# (see requirements)
Fishing pole (to catch bass, sunfish, bluegill) and bait (worms, corn, jigs, spinnerbaits, crankbaits, topwater lures); hooks must be barbless

Unit Leaders

See the Leader's Guide for more information on what unit leaders need to bring.

*Mark all items with name and troop number. Electricity is limited.

^#Bikes (non-motorized) are allowed on all paved roads to access the campsites and program areas and on the marked mountain bike trail by the bike barn. There are bike racks near the climbing tower, shooting sports area, Grand Pavilion, and campsites 1 and 20. All other trails, including sidewalks and grassy areas are off-limits. Helmets, proper safety protocols, and procedures are required at all times while riding bicycles. Learn more about Bike Safety.

Don’t Bring: valuables, electronics (e.g., iPad), fireworks, sheath or hunting knives, pets, hammocks, personal firearms and ammunition, jewelry, personal bows and arrows, generators

Personal Possessions

Camp is an outdoor experience. A Scout is cheated out of a full outdoor experience by electronic devices. Personal items such as electronic games, iPads should not be brought to camp. In all cases, personal valuables (watches, wallets, money) should not be in the open at camp. It is virtually impossible to provide security for these items. It is recommended that each unit bring a lockable storage container to secure valuables, while an adult is not in the campsite. All items are to be permanently marked with Scout's name and troop number. Scouts should not leave any electronic device unattended while charging anywhere at camp.

Special Accommodations

If a Scout requires any special accommodations, let your unit leader will notify the camp staff using the online registration system. The camp staff will do whatever they can to accommodate. For more information about special accommodations, visit the Health, Medical and Safety Issues section of the Leader's Guide.

Meals

The air-conditioned dining hall seats 450 people. All meals are served in the dining hall. The dining hall has commercial gas stoves and ovens, food preparation areas, plenty of utensils and cooling supplies, a dry goods storage area, a dishwashing area, two walk-in refrigerators, three freezers, and much more. High-quality and nutritious meals will be provided on-site by a professional custom food service company. All menus have been reviewed by a certified dietician and are designed to provide active and healthy youth and adults with the nutrition and calorie intake needed for camping.

There is a salad bar and pasta bar at every meal. Seconds are available after everyone has been served, so there is plenty of food for everyone. Snacks are available for purchase in the Trading Post.

Special Dietary Needs

Allergies and special diets are common concerns. If a Scout requires a special diet, the unit leader must enter the information in the online registration system at least two weeks prior to arrival. The camp's food service providers are very experienced with accommodating most diets; however, not all diets can be accommodated. The unit leader will provide a parent and/or adult participant's email and phone number in the online registration system whenever a special diet is requested; the food service provider might contact the adult participant or a Scout's parent/guardian to discuss unique special requests.

The following diets can be accommodated: vegetarian, kosher, halal, no pork, no beef, gluten-free, nut-free, soy-free, dairy-free, and lactose intolerant. Shellfish is not served at camp. The only peanut product served in the dining hall are peanut butter in the extra food bar. Not all diets can be accommodated; if the camper has a unique request, the details should be entered into the online registration system along with an email and the food service provider will let them know if the request cannot be accommodated.

While at camp, participants could participant in many dining styles such as family-style dining, cafeteria-style dining, and/or self-serve bars.
It is the expectation that all campers have the necessary knowledge of their diet and can manage their food choices.
Camp staff cannot guarantee an allergen-free environment. Careful consideration needs to be taken for campers with severe allergies, particularly those susceptible to airborne transmission.
If a camper has a severe allergy or dietary restriction, contact the camp directors to discuss if the camp staff is properly equipped to manage needs.
While the staff works to meet all dietary requirements, food is prepared in an area with milk, eggs, peanut, tree nut, wheat, soy, fish, and cross-contamination may occur.
Upon arrival at camp and prior to their first meal eaten, it is the camper's responsibility to identify themselves to the kitchen staff; then cooperate in helping the camp staff meet their need(s).

Depending on the need, it may be necessary for campers with special dietary requirements to bring food items to supplement items available at camp. Participants with special diets can request access to refrigerators, freezers, and microwaves to heat food, but actual cooking must be done at the campsite.

Annual Health and Medical Record

All camp participants must have a completed Annual Health and Medical Record consisting of Parts A, B1 and B2. The form must be completed in its entirety and must contain all applicable signatures. Medical forms are only current for one year and must not expire before the last day of camp.

Health and Medical Record

The following are the most common errors or omissions made on the Annual Health and Medical Record submitted:

Part A immunizations. Please complete the form rather than attaching an immunization record alone. The tetanus shot is required (form needs month, date, year) to participate and recommends additional immunizations.
Part B signed by an adult or guardian. In order to be able to treat youth in camp for more than immediate life-threatening conditions, our medical staff must have signed consent of a parent or guardian of a youth as contained in Part B. Be sure to check (Yes or No) on Part B2 whether non-prescription (over-the-counter) medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp.
Use a current form. Use the latest form available at www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx.

Prescription and Non-Prescription Medications

All medication is the responsibility of either the individual taking the medication or that individual’s parent or guardian. A leader, after obtaining all the necessary information and permission, can agree to accept the responsibility of making sure a youth takes the necessary medication at the appropriate time, but Scoutig America does not mandate or necessarily encourage the leader to do so. (Source)

Scouts and adults who require medication must have all medications listed on the Annual Health and Medical Record. Be sure to check (Yes or No) on Part B2 of the Annual Health and Medical Record whether non-prescription medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp.
Bring enough of the medication in sufficient quantities in the original container to last throughout camp, but only send the amount of medication needed at camp. If requested, most pharmacists will provide a second labeled container for medications so only the needed prescription can be sent to camp and the remainder can be kept at home in a labeled container.
Keep the medications in the original prescription bottle/container.
Place all medications in a zip-lock-type plastic bag with the Scout’s name on it.
Include a filled-out copy of the Routine Drug Administration Record.
Make sure the prescriptions are not expired, including inhalers and EpiPens.
Make sure that youth with asthma inhalers or epinephrine auto-injectors have what they need when they need it. They should know how to use the medicines, and they should report the use to an adult.
All information on administration, including any specialized equipment or medication (e.g., insulin injections, insulin pumps, and emergency medications) should be provided to unit leaders.
Campers should not stop taking any maintenance medications unless instructed to do so by their doctor.
If a medication needs to be refrigerated, contact the camp health officer.
Emergency medications that may be needed for an emergency or on an urgent basis may be carried by the youth participant. A buddy or a responsible adult should be sure the youth has the emergency medication. • The youth participant must notify the adult leader immediately upon self-administering the emergency medication. • In many cases, an evaluation or further treatment by a healthcare provider may be needed after the use of some emergency medications, e.g., epinephrine, even if the youth member feels OK. It may also be necessary to obtain an additional supply if no additional doses are available. • Planning should address how the emergency medication will be administered and include how to develop the adult leader’s comfort in assisting the youth if necessary. • The parent or guardian should be notified of the use of emergency medication.

Unit leaders will collect, store, dispense, and document/record medications for their Scouts. Unit leaders are to store the medications in a locked container kept in a locked vehicle. Units will receive a medication record sheet upon check-in on the first day of camp from the camp medic.

Routine Drug Administration Record Medication Use in Scouting Safe Use of Medication in Scouting

Buddy System

All Scouts should adhere to the buddy system throughout the camp. No Scout should ever be found wandering through camp alone. This can be difficult if the Scout doesn't have scheduled classes with fellow members of their troop. The troop leadership is encouraged to attempt to pair Scouts in classes as much as possible. If this is not feasible, the Scout should walk with other Scouts in the class to the location of the merit badge class. Due to the number of Scouts and the short amount of time between classes, this should be a relatively simple exercise.

Camp App

We are thrilled to introduce our brand-new camp app, which will serve as a vital communication tool for all camp attendees, offering convenient access to essential resources such as the camp map, schedule, program updates, emergency announcements, and much more. You can find it by searching "Sam Houston Area Council" on both Apple and Android platforms.

Youth Leaving and Returning

Parents are encouraged to allow Scout to remain at camp all week. This reduces unnecessary traffic in and out of camp and allows youth to have the complete camp experience with their troop. Youth will only be allowed to check out from camp prior to final checkout by an adult authorized on Part B of the Scout’s Annual Health and Medical Record. Please ensure that parents in your troop have included all authorized adults on this form. Without this authorization on the form, only an adult from the Scout’s troop registered for camp or the parent signing the form will be allowed to remove the child from camp prior to the final checkout.

No one, including a Scout leader or parent, will be allowed to leave camp with a person under the age of 18 without having checked out at the camp office and receiving a ticket which will be taken by security just before you reach the exit of the camp.

During checkout, on the last day of camp, adult leaders will receive exit tickets for all youth in their troop from their camp commissioner once they have successfully checked out.

Nonparticipants in Camp

For liability reasons, unregistered youth, younger siblings or friends, that are not registered as a member of Scouting America in a troop, crew or ship are not allowed to participate in camp programs.

Lost and Found

If any lost items are found, they should be turned in at the camp commissioner’s office in HQ as soon as is reasonably possible. Likewise, if anyone from your troop has lost an item while at camp, check with the camp commissioner’s office to determine if it has been returned there. Lost items will be kept in the camp commissioner’s office through the end of camp. After camp, the camp director will dispose of the items left at camp (e.g., donated to a non-profit organization, returned to the council office, thrown in the trash). Neither the council nor its staff shall be held responsible for any lost items.

Do not bring valuables to camp. To assist in returning items to their rightful owner, please ensure that all items brought to camp have the owner’s name and troop number marked on them.

Trading Post

The trading post is located in the camp headquarters building and is stocked with merit badge pamphlets, t-shirts, Scouting literature, handicraft supplies, camp patches, mugs, camping equipment, cold drinks, ice cream, and candy. The trading posts accept cash, checks, and credit cards (Master Card, Visa, American Express, and Discover).

Illegal Substances

Smoking or vaping by youth at any Scouting event will not be tolerated. If a youth is caught smoking at camp, the youth’s parents or guardians will be contacted by phone and shall be required to pick the youth up from camp immediately. The consumption, possession, or use of alcohol or illegal drugs or controlled substances at camp is not permitted. All local, state and federal laws will be followed when a violation involving the above substances is reported. Violators will be asked to leave the camp immediately.

Photographs

Notice! Please be advised that promotional videotaping/photography/drone photography may be in progress at any time at an event. Your entrance constitutes your agreement that the district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Questions

Parents of campers should contact their troop leaders with questions about summer camp. Many of the adult leaders attending summer camp are quite experienced and can answer questions.

STEM Camp Program

The highlight of any camp is the program offered at that camp. In addition to STEM-focused merit badge classes and STEM-NOVA classes, there will be STEM activities, a game night, a movie night, and a career fair. The council's camping committee and the camp staff have made every effort to provide a high-quality program for the Scouts. The goal is to allow each Scout to seek the advancement or adventure that will help Scouts achieve their objectives program.

NASA Stars & Stem Program

odyssey On day three, Scouts will take a bus to Space Center Houston to participate in the Stars & STEM program. This program allows Scouts to get a more in-depth experience to the current science and projects being worked on at NASA. Includes:

NASA Guest Speaker
Catered Lunch
Private Tram Tour to Johnson Space Center
Explore Space Center Houston
Guided Starship Gallery Tour
Exciting, hands-on activities by STEM track
• Robotics Workshop (including part of the Robotics Merit Badge)
• Design a model rocket then compete to see who can land on the Moon and Mars first.
• Engineer a Payload transportation system using recycled materials and a robot to collect samples
• Escape-room style puzzles to determine why contact was lost with their fellow Artemis VIII astronauts on the surface of the Moon
• Space Suit design competition

Merit Badges

merit badge The merit badge program is a great education tool that allows Scouts to learn new skills and pursue fields of study and interest. Many great careers and exciting hobbies have had their start as a part of the merit badge program. The camp staff will make every effort to use the program model like you do with your troop at home. Some merit badges require more than one week to complete; however, progress can be made at camp if the Scout is fully prepared. Merit badges offered during camp are generally of an outdoor nature. The council advancement committee has designated the various directors as merit badge counselors and the youth staff as skills Instructors. The camp staff is not allowed to change, lower or modify any merit badge requirements.

Scouts should review the merit badge requirements at www.scouting.org/meritbadges before selecting classes. It is recommended the Scouts bring their own copy of each merit badge book to camp and read the book prior to camp.

Application for Merit Badges (blue cards) are not required; after camp, all of the completed requirements will be listed in Doubleknot. The leader that registered the troop can pull a report of all advancements completed. In some cases, the merit badges cannot be completed during camp. Scouts will receive partial credit for any merit badge showing the requirements they completed. Troops should plan their program to help their Scouts complete the merit badges after camp.

All fees associated with the merit badge program are included in the individual camp fee. No additional fees for program materials will be charged.

All course times, course offerings, and details are subject to change before camp. Any notices with regard to changes made to the schedule and any change in prerequisite material will be emailed to the unit contact.

Address scheduling issues no later than the week before camp. Do not wait until you arrive to make schedule changes. The course instructors are given class rosters on the Saturday before camp so they can make final preparations. Bring a printed copy of every Scout's schedule to camp. Go to https://samhoustonbsa.doubleknot.com/signon/2690, click on the Registration tab, Reports drop-down, and select Unit Schedule with page breaks. Print the Friday before camp. Ensure each Scout has a complete schedule.

Merit Badge Registration

Merit badge registration will open in late spring. Unit leaders will be notified when registration opens.

The unit leader who registered the unit can log in to the online registration system to sign up the Scouts for merit badge classes. Changes are made automatically, so be careful when making changes. If a Scout is removed from a merit badge, there is a possibility that someone on the waitlist will fill the spot and if the Scout changes their mind, the class will be full.

The Scoutmaster or designee should advise Scouts before selecting merit badges. Class sizes are limited. Once a merit badge class is full, the class will not show up in the online registration system. To add merit badges, go to https://samhoustonbsa.doubleknot.com/signon/2690 (instructions).

Merit Badge Registration Instructions Doubleknot Support

Merit Badge Selection Form: An optional merit badge selection form is available for units to use to send to Scouts and adult leaders attending summer camp to collect information needed. Before printing (front to back) or emailing, insert the dates of camp at the top of page one and contact information at the bottom of page one. The leader who registers the unit will receive an email a week before the merit badge registration portal opens. See the main page for email updates.

Merit Badge Selection Form

Tentative Merit Badge Classes	1	2	3	4	Prerequisites
American Business	♦				• Prerequisite: Read merit badge book. • Not covered: #5, 6 • Bring: internet device; research or interview notes for #6, and completed worksheet
Animation		♦			• Prerequisite: Read merit badge book
Archery	♦		♦		• 2 periods • Prerequisites: Print and read Study Guide. Read merit badge book. Learn more.
Astronomy				♦	• Prerequisite: Read merit badge book. • Includes an evening observation session
Aviation	♦				• Prerequisite: Read merit badge book • Not covered: #4, 5
Chemistry	♦				• Prerequisite: Read merit badge book.
Chess		♦			• Prerequisite: Read merit badge book • Not covered: #6 (complete after class) • Bring: chess board, and completed worksheet
Communication	♦				• Prerequisite: Read merit badge book. • Requirements not covered: #5, 8 • Bring #2, completed workbook
Composite Materials	♦				• Prerequisite: Read merit badge book
Digital Technology			♦		• Prerequisite: Read merit badge book; bring verification of completing the Cyber Chip • Not covered: #5b, 6, 9 • Bring: a tablet or laptop with wifi, merit badge book, and email address
Drafting		♦			• Prerequisite: Read merit badge book
Energy				♦	• Prerequisite: Read merit badge book. • Requirements not covered: #2b, 4
Engineering			♦		• Prerequisite: Read merit badge book. • Requirements not covered: #2, 3, 9
Entrepreneurship			♦		• Prerequisite: Read merit badge book. • Requirements not covered: #3, 4
Forestry				♦	• Prerequisite: Read merit badge book. • Requirements not covered: #5
Geology	♦				• Prerequisite: Read merit badge book.
Inventing		♦			• Prerequisite: Read merit badge book • Requirements not covered: #8
Mining in Society		♦			• Prerequisite: Read merit badge book.
Nature		♦			• Prerequisite: Read merit badge book. • Requirements not covered: #3
Oceanography			♦		• Prerequisite: Read merit badge book.
Rifle Shooting	♦		♦		• 2 periods • Prerequisites: Print and read Study Guide. Read merit badge book. Learn more
Robotics				♦	• Prerequisite: Read merit badge book.
Shotgun Shooting	♦		♦		• 2 periods • Prerequisites: Print and read Study Guide. Read merit badge book. • Must be physically able to handle the recoil of the gun. • Might be a partial if Scout is unable to qualify shooting skills. Learn more
Signs, Signals and Codes				♦	• Prerequisite: Read merit badge book.
Soil and Water Conservation			♦		• Prerequisite: Read merit badge book. Must be able to read a topo map, • Requirements not covered: 5a, 6d, 7c
Space Exploration			♦		• Prerequisite: Read merit badge book. • Not covered: #2, 5, 8
Weather				♦	• Prerequisite: Read merit badge book.

Merit Badge Add/Drop

Merit badges can be added or dropped online. The unit leader who registered the unit will need to log in to the online registration system to make class changes and pull reports. Refer to the emailed registration receipt for login information. Only classes that are still open will show up in the online registration system.

How to Edit a Registration How to Pull Reports

Scout Attendance and Merit Badge Completion

The unit leader that registered the unit can log in to the online registration system to pull reports and review Scout attendance and advancement completions. Merit badge counselors will be asked to input the information daily. On day three, units will be given a report that shows daily attendance and the Scout's progress on their merit badge completion. Any incorrect information should be discussed directly with their merit badge counselor. Please resolve any issues or discrepancies with your merit badge report before leaving camp. Counselors are available to help throughout the week.

Uniforms

The official uniform for Scouts and adults is the field uniform and activity uniform. Participants should wear the field uniform for the evening flag ceremonies and evening meals and the campfire. Activity uniforms (Scout t-shirts and caps) are appropriate for day wear, including morning flag ceremonies. Campers should carry a daypack with rain gear and a water bottle. There are water stations located around the camp for filling water bottles.

Evening Activities

A variety of evening programs will be offered.

Leader's Guide

Leader's Meeting

Every evening there is a leader's meeting for Scoutmasters and senior patrol leaders (or their designees) at the Grand Pavilion.

Recommended Unit Equipment

Unit Equipment

Participant packing list*
Eat lunch before arriving or bring a non-cooking lunch (e.g., sandwiches)
50+ trash bags, 55-gallon
Ice chest
2 ten-gallon beverage coolers (one for water, one for sports/electrolytes drink)
Bulk quantities of sports (electrolyte) powder drink mix (not energy drinks)
Troop first aid kit
Troop sign (should include troop number)
Troop flag, optional
US flag, optional
Lanterns
Matches/lighters
Twine and poles for lashing
Lockable storage container
Cash box
Service project gear: shovels, rakes, hoes, bow saws, loppers, hammers
Firewood (if no burn ban)
Pots—coffee/water
Stove
Power strips
Bulletin Board items:
- Camp roster
- Troop duty roster
- Scout schedules
- Pushpins

Ice: Units are given complimentary tickets from the service team for 1 bag of ice/10 people daily that can be picked up after meals. Additional bags of ice can be purchased at the trading post for approximately $5/bag and then picked up from the service team after meals.

Optional

Clothesline and clothespin (do not hang on trees or the pavilion)
Zip ties (20"+, wide, industrial-strength) or twine. All items must be removed be leaving camp.
Painter's tape, the only tape allowed to be used on camp buildings or pavilions. Do not use any other tape (e.g., Duct tape).
Hose
Hand washing station to put next to the water spigot, recommended (e.g., small bucket, bar of soap)
Camping washing machine (e.g., 5-gallon bucket with hole in the top, plunger) and laundry detergent
Materials to make a gateway, optional
Dining fly(s) - are not usually needed
Dutch oven
Sports equipment (e.g., Frisbee, football, soccer ball, kickball, fishing poles/gear)
Scoutmaster cook-off ingredients and recipe (limited refrigerator storage is available in the kitchen for food in sealed containers)

Each campsite has one covered pavilion with picnic tables, 2 electrical plugs, a bulletin board, a firepit and a water spigot. There are no washers and dryers at camp (laundromats are located in Livingston, TX).

Required Paperwork

The following paperwork will need to be provided by the unit leader during check-in.

•	Background Check	Ensure every adult (and any visitors) completes a background check by submitting the online Adult in Camp Compliance Form within 90 days of camp and no later than 2 weeks before camp.
•	Special Diets	Ensure dietary restrictions are requested in the online registration system at least 2 weeks before camp.
•	Medical Forms	Two copies of the Annual Health and Medical Record (see specific instructions)
•	Medication Forms	Bring a Routine Drug Administration Record for each Scout with medications that will need to be administered. (see specific instructions)
•	Unit Roster	Copy of Unit roster printed from My.Scouting.org used to verify registration. Highlight the names of Scouts attending camp for quicker verification during check-in.
•	Hazardous Weather Training	Copy of Hazardous Weather Training Certificate of Completion form printed from My.Scouting.org for every adult.
•	YPT Cards	Copy of Youth Protection Training (YPT) Certificate of Completion form printed from My.Scouting.org for every adult.
•	Merit Badge Schedules	Printed copy of the Scouts's schedule. Go to http://app.doubleknot.com/signon/2509, click on Registration tab, Reports drop-down, and select Unit Schedule with page breaks. Print the Friday before camp. Ensure each Scout has a complete schedule that they helped give input. Address any scheduling issues the week before camp. MBCs are given their class rosters on Saturday. (instructions, Doubleknot support / request merit badge change).
•	Out-of-council Units	Out-of-council units submit proof of insurance (provided by home council).

How to Register or Update a Registration

Click on the registration link, then click Register.

Step 1: Select a participant:
Step 2: If applicable,
Step 3: Select a class
Repeat step 2 and 3: , if needed if more than one class is offered in a day.
Continue steps 1, 2 and 3 for additional participants
Step 4: Review the schedule.
Step 5:
Step 6:
Step 7: Select payment type
Step 8:

Classes that are full will not appear.

Select or Change Merit Badge Classes

To modify your registration:

Logoin to https://samhoustonbsa.doubleknot.com/signon/2690.
To obtain your User ID and Password, click on You must use the same User ID that you used to initially register.
Click on My Account.
Click on the Registrations tab.
Click on Updates/Edits.
Classes that are full will not appear.
Doubleknot Support.

Print Scout Schedules

A few days before camp, print the Scouts schedules

Login to https://samhoustonbsa.doubleknot.com/signon/2690
To obtain your User ID and Password, click on You must use the same User ID that you used to initially register.
Click on My Account.
Click on the Registrations tab.
Click on Reports.
Click on Unit Schedule

Doubleknot Support.

View Advancements Completed

A few weeks after the event, completed advancements will be entered into Doubleknot and uploaded directly into Scoutbook. If a parent doesn't enter the first and last name and member ID correctly in the registration system, then the advancements won't upload into Scoutbook. Some troops don't use Scoutbook. A parent can login to Doubleknot and pull a report to provide to the Scoutmaster or unit advancement chair.

Login to https://samhoustonbsa.doubleknot.com/signon/2690
To obtain your User ID and Password, click on You must use the same User ID that you used to initially register.
Click on My Account.
Click on the Registrations tab.
Click on Reports.
Click on Class / Activity Completion Award

Doubleknot Support.

Camp Arrival and Check-in

Arrival

Units should arrive between 10:00 am - 12:00 pm. Eat lunch before arrival (or bring a non-cooking sack lunch). Classes start at 1:30 pm.

If the unit has a special need and will not be arriving at camp during these times, notify the business office at least one week in advance so an arrival time can be scheduled.

Upon arrival, a staff member will direct you to your campsite. A member of the staff will meet you at your campsite. One of the adult leaders will go to camp headquarters to check in the unit and complete any needed paperwork.

Add/drops can be done at headquarters.

Check-in

⇒ Paperwork: A unit leader will take all of the required paperwork to the camp business office and pick up wristbands for each camper.

⇒ Campsites: Campsite assignments will be given when the troop checks in. Since changes sometimes have to be made, campsite assignments are not provided before check-in. Remember that smaller troops will be sharing campsites if the camp is full, so be considerate when setting up camp. After arriving at the campsite:

Inspect campsite for damaged equipment. Report any damage to the camp host.
Load gear into tents
Scouts and adults should prepare for swim tests (change into swimsuits and take a towel).

⇒ Health Lodge Visit: After swim checks, the campsite host will take the troop to the camp medical officer to turn in all medical information.

⇒ Camp Orientation: The campsite host will take the troop on an orientation tour of the major points of interest of camp.

⇒ Campsite Set-up: After the camp tour, the troop will go to the campsite to complete setup.

⇒ Dinner: The campsite host will escort your troop to the first lunch meal. The host will explain table assignments and dinner preparation instructions.

⇒ Leader Meeting: There will be an adult leader and SPL meeting held after dinner. Check the camp schedule for time.

Youth Protection

As a residential camp accredited by the Boy Scouts of America, the staff closely follows all youth protection policies set forth by the Boy Scouts of America. In addition, the State of Texas has enacted statutes and regulations concerning youth protection which also applies to the camp. No exceptions to these policies may be made.

Two-Deep Leadership

YPT "Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (Source)

"All adults accompanying a Scouting unit who are present at the activity for 72 total hours or more must be registered as leaders. The 72 hours need not be consecutive. One-on-one contact between adult leaders and youth members is prohibited both inside and outside of Scouting." (Youth Protection and Barriers to Abuse FAQs)

Adult leaders may rotate in and out as needed so long as there sufficient supervision on the property at all times. Register the adult that will be arriving first. When such rotations occur, adults must check-in and out of the camp office so that the camp staff is made aware of the identity and contact information for all adult leaders for each troop in camp. Every adult must complete an Adult in Camp Compliance form.

Youth Protection Training (YPT)

Every adult in the camp must have current Youth Protection Training (YPT) online at My.Scouting.org (expires every two years). A copy of the Certificate of Completion for every adult attending camp must be provided to the camp office on or before the first day of camp.

Health, Medical, and Safety Issues

Safety The Scouting America's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. Scouting America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them.

Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

Two-deep leadership on all outings required.
One-on-one contact between adults and youth members is prohibited.
The buddy system should be used at all times.
Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the National Health and Safety Committee and the Council Services Division of the National Council have developed the SAFE Checklist of safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines Guide to Safe Scouting Safe Checklist Enterprise Risk Management

Wristbands

During check-in, the leader will be issued wristbands for each camper to indicate that they are authorized to be on camp property. These should be placed on each camper as soon as possible after check-in. All staff, visitors, and campers will wear wristbands while at camp. Anyone not wearing a wristband will be considered an unauthorized person and will be asked to leave by camp staff. Any unauthorized person on camp should be reported to a camp staff member as soon as possible.

Buddy System

All Scouts should adhere to the buddy system throughout the camp. Scouting’s buddy system calls for Scouts to pair up with a friend or two for all activities. This helps ensure safety and accountability and teaches Scouts to have responsibility for others. No Scout should ever be found wandering through camp alone. It can be difficult to implement the buddy system when a Scout does not schedule classes with fellow members of their troop. Troop leaders are encouraged to pair Scouts in classes as much as possible. If this is not feasible, the Scout should walk with other Scouts in the class to the location of the merit badge class. Due to the number of Scouts and the short amount of time between classes, this should be a relatively simple exercise.

Annual Health and Medical Record

All persons coming to camp, whether youth or adult and regardless of the amount of time spent in camp, must have a completed Annual Health and Medical Record (AHMR) consisting of Parts A, B1, and B2. The form must be completed in its entirety and must contain all applicable signatures. Forms can be downloaded at www.scouting.org/scoutsource/healthandsafety/ahmr.aspx.

Forms must be completed annually.

Health and Medical Record

Please carefully review all Annual Health and Medical Records prior to check-in. Give yourself ample time so that any errors or omissions may be corrected by the parents of the youth or the adult to whom the form belongs. Common errors or omissions made on the Annual Health and Medical Record:

At check-in, the unit is to provide two copies of the Annual Health and Medical Record (including Parts A, B1 & B2 - under All Scouting Events). Parts A, B1, and B1 should be stapled for one person. One copy should be placed in a 3-ring binder and labeled with troop number with all forms alphabetized to be kept in the health lodge. Do not provide original forms; it is best to provide copies. The unit will keep the second copy at the campsite. The unit can pick up the binder before leaving camp. Any forms left at camp will be destroyed.

Learn more about medical forms in the Participant Guide.

Prescription and Over-the-Counter Medication

Scouts and adults who require medication should bring enough of the medication to last throughout camp, but only the amount of medication needed at camp. If requested, pharmacists will provide a second labeled container for medications so only the needed prescription can be sent to camp and the remainder can be kept at home.

The taking of prescription medication and over-the-counter (OTC) is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Unit leaders should ensure that prescription medications for their Scouts are properly stored and administered.

National Camping Standards (HS-508) states the following rules apply to storage and administration of medication:

HS-508: Medication Control (revised January 1, 2020)

A. The camp requires that all prescription and over-the-counter (OTC) medications be stored under lock (including those requiring refrigeration), except when in the controlled presence of health care staff or other adult leader responsible for administration and/or dispensing medications.

1. An exception may be made for a limited amount of medication to be carried by a camper, leader, parent, or staff member for life-threatening conditions, including epinephrine injector, heart medication, and inhalers, or for a limited amount of medication approved for use in a first-aid kit.

B. Medications must be 1. Kept in their original containers; or 2. Labeled and maintained in a fashion approved by the council health supervisor.

C. Medications must be administered and/or dispensed as follows: 1. For prescription medications, in accordance with the prescribing health care provider’s directions or a parent/guardian’s signed summary thereof. 2. For OTC medications, in accordance with the original label, except as otherwise provided by the council’s health supervisor, or a prescribing health care provider’s directions, or a parent/guardian’s signed summary thereof.

Locked refrigerated storage is available in the health lodge. The camp medical staff shall advise the acting Scoutmaster as to whether a medication falls under exceptions (HS-508A1).

The camp health officer reviews all Annual Health and Medical Record provided by the Scout for instructions regarding medications that may be administered to the Scout.

Special Accommodations

If a participant has special medical needs, such as refrigeration for medicine, please ensure that information is included in the online registration. CPAP machines must be battery-powered, as power outlets close to campsites are scarce; however, the camp staff will attempt to meet reasonable requests to accommodate timely requests submitted through the registration. Participants may need to bring specialty items to help make some requests possible. Learn more about special dietary needs.

Health Lodge

The Health Lodge is located in the Headquarters Building. The Health Lodge is open 24 hours a day and is prepared to handle minor injuries and illnesses. The buddy system should be followed at all times.

For minor injury or illness bring the Scout/adult to the Health Lodge for treatment. The waiting area for the health lodge is on the porch area just outside the building near the entrance to the health lodge. A screening will be conducted on the porch before any person is brought into the lodge for treatment.

For a major injury (broken bones, unconsciousness, unsure), send a runner to the Health Lodge and medical staff will come to the Scout or adult. Please do not move a Scout or adult with a major injury! Any emergency that cannot be treated at the health lodge will be referred to a local hospital or doctor’s clinic. The unit leader or assistant will transport the patient to the outside medical facility. In the event of a medical emergency, report to the health lodge at the camp headquarters building.

The waiting area for the Health Lodge is on the porch area just outside the building near the entrance to the Health Lodge. A screening will be conducted on the porch before any person is brought into the Health Lodge for treatment.
If the camp medics are not in the office, there is a whiteboard near the door that will advise how to reach them.
Every Scout and adult who attends camp MUST have an Annual Health and Medical Record completed within the last 12 months prior to attending camp. A copy of your health record will be turned in during check-in at camp.
There is NO provision for the administration of a physical examination to be done at camp. If a Scout does NOT have a current health and medical record on file, they will either have to secure one from an area doctor at their expense or they will have to return home at their expense.
The camp reserves the right to refuse admittance to a Scout who, in the opinion of the camp health officer and the camp director, has any physical or medical problem which could present a hazard to themselves or other Scouts. Scouts may be sent home at their expense.

Hospital or Doctor Treatment

Should any participant at Camp Strake require medical treatment beyond the first-aid capabilities provided by camp staff at the health lodge, they will be evacuated to the nearest medical treatment facility. If such treatment is required, the camper's parent(s) will be notified by telephone, and their desires concerning further treatment will be respected.

Camp Strake Emergency Numbers:

Emergencies	Emergency	9-1-1
Hospitals	Cleveland Emergency Hospital (~35 minutes away; open 24 hours) 1017 South Travis Ave, Cleveland TX	(936) 291-3411
Hospitals	Huntsville Memorial Hospital (~45 minutes away; open 24 hours) 110 Memorial Hospital Dr, Huntsville, TX 77340	(281) 592-5400
EMS	EMS – Coldspring Volunteer Fire Department (~10 minutes away) 20 Hill Ln, Coldspring, TX 77331	(936) 653-2302
Sherriff	San Jacinto County Sheriff’s Department 75 W. Cedar Ave, Coldspring, Texas 77331	(936) 653-4367
Fire Department	Coldspring Volunteer Fire Department 20 Hill Ln, Coldspring, TX 77331	(936) 653-2302
Forest Service	Sam Houston National Forest 394 FM 1375 West, New Waverly, Texas 77358	(936) 344-6205

In the event that a camper requires the attention of a doctor or the services of a hospital, the following procedure must be followed:

The responsibility of the unit leadership is to provide transportation for unit member(s) requiring services from a doctor or hospital.
One adult leader from the unit will accompany the unit member(s) requiring services from a doctor or hospital and is asked to carry insurance forms in for completion. He must obtain the individual's health record from the health officer before going to the doctor or hospital.
Parent(s) or guardian(s) will be immediately notified by the camp health officer of any serious illness or injury. If parents will not be at home during the week of camp, have them advise you where they can be located.
The camp will provide transportation only when a unit has none available.
Directions to doctor's offices and hospitals will be available at the health lodge.
All cases requiring outside medical care must be cleared by the camp health officer. This is an agreement with the local health services facilities, insurance company, and a claim procedure.
Check back in with health officer upon return to camp and return health form.

Any clarification of the above procedures may be obtained by discussing them with the health officers on duty at the health lodge.

Emergencies at Camp

Emergency phone numbers are posted near all camp office telephones and FM radio communication throughout the camp. In an emergency, the camp director, or designee, will initiate emergency procedures depending upon the situation. During emergencies, adult leaders should supervise their own unit’s response appropriately.

Emergency signals

There are two types of emergency alarms. The first is a solid tone for general emergencies. When you hear the camp alarm (siren), you must immediately assemble with your troop at your campsite, take a headcount, have the senior patrol leader report your attendance to the Staff member in charge, and await further instructions. If for whatever reason the campsites are unsafe, the staff will direct people to the grand pavilion as a secondary assembly area. Stay at the assembly area until the all-clear is given.

The second type of alarm will be a pulsing siren. This signifies a weather emergency. This part of Texas is prone to afternoon thunderstorms during the summer, with the potential for the formation of tornados. Whenever a serious storm approaches, everyone in the camp should move into the nearest designated shelter. All permanent structures at Camp Strake are suitable shelters during an emergency.

Emergency Evacuation

In the event of a fire or other hazardous condition that requires evacuation of the camp, instructions will be provided by the camp staff at the Grand Pavilion on procedures to follow to exit camp as quickly as possible, while maintaining accountability of staff and campers.

Drills

In accordance with National Camping Standards (AO-805), an emergency drill will be conducted each week of camp. Every person must report to their campsite when the alarm is sounded, drill or no drill!

Council Insurance

All registered members of Sam Houston Area Council troops are covered by Health Special Risk unit insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is secondary coverage. If there is no other policy, this will be the primary insurance. Out-of-council troops must provide proof of accident and sickness insurance upon arrival at camp.

The plan is with Health Special Risk, Inc. and is excess coverage. The first $300.00 or less of coverage will be paid by Health Special Risk, Inc. Charges above $300.00 should be filed under the family’s major medical insurance. Health Special Risk, Inc. will then pay all charges not recovered under any other insurance. Families without insurance will receive instructions from Health Special Risk, Inc., but in any event up to $7,500 of coverage for sickness or injury is provided (Special coverage limits cover dental and transportation). The camp will file the initial claim at the time of treatment. All patients must be referred to the physician or hospital by camp health personnel. For additional information, contact wayne.mcleland@scouting.org.

Transportation

Each participant is responsible for transportation to and from camp.

Transportation

National Vehicle Insurance Requirements

Each troop is responsible for safe transportation to and from camp and meets the requirements as laid out in the current version of the Guide to Safe Scouting.

Driving in Camp / Trailers

Camp Strake has been designed to minimize driving on the site. There is parking close to each campsite.

Upon arrival at camp, drivers of vehicles will be provided parking passes. Drivers are required to write their name and cell phone number on the parking pass itself and keep it visible on their dashboard at all times the vehicle is present on camp property. The name and phone number on the parking pass will allow the security staff to contact the vehicle owner in the event the vehicle needs to be moved or if any other issues with the vehicle arise. Once personal vehicles have been checked in at the camp entrance, drivers will be directed to the appropriate parking area for their campsite. Vehicles will be parked near the assigned campsite and remain there during the week.

The camp trail system and facility layout affords easy foot traffic to all camp activity locations. It is not necessary, nor permissible, to drive personal vehicles around the camp.

Adults or Scouts with mobility concerns should coordinate with the camp director for assistance in meeting transportation needs. Troop trailers will be parked in the same lot as other vehicles.

Vehicles must stay on roads at all times. Passengers are not permitted to ride in the bed of trucks or in trailers. Vehicles without proper parking permits found on the property may be towed at the owner’s expense. Under no circumstances should a vehicle or trailer enter the campsite itself at any time. The entry of vehicles into the campsite could leave unsightly ruts in the campsite and could possibly damage plumbing located close to the surface. Parking areas are provided at designated locations for leaders who drive vehicles. Only camp vehicles are permitted beyond the parking lot on camp service roads.

Troop trailers are to be parked off of the service road in the available parking areas in front of each campsite.

The speed limit in camp is 20 mph on blacktop roads (unless otherwise posted)..

Drivers who continue to violate rules regarding the operation of vehicles in camp will be asked to leave camp immediately.

Leaving Camp, Visitors, and Departure

For the safety of all in camp, procedures have been implemented for leaving and returning to camp while camp is ongoing.

Adults Leaving and Returning

Scouters (aged 18 or older) may leave camp and return as needed. Please make efforts to keep trips in and out of the camp to a minimum. Adults are to check-in and out with the camp office so that the camp staff is aware of who is on the property at all times. In the event of an emergency, the staff must be able to account for all campers.

Youth Leaving and Returning

During checkout, on the last day of camp, adult leaders will receive exit tickets for all youth in their troop from their camp commissioner once they have successfully checked out.

Visitors

Visitors are welcome at camp on any day but must stop by the check-in building before proceeding to a campsite or program area.

Visitor Policies: All visitors must follow Guide to Safe Scouting policies and follow Youth Protection Guidelines at all Scouting events. One-on-one contact between adults and youth members youth who are not their children is strictly prohibited.

Background Check: Visitors are encouraged to complete an Adult in Camp Compliance (ACC) form at least two weeks before camp; visitors who have not completed an ACC form and had the results received by the council (this can take up to two weeks) will have to be escorted by an adult from the unit the entire time they are on camp property and will only be permitted to enter camp if an adult member from the unit is available to escort them. Adult visitors that plan to stay the night must complete an ACC form at least two weeks (to ensure the results are received by the council) before camp per state requirements.

Adult in Camp Compliance Form (every adult attending must complete)

Medical Form: Visitors are to bring a Annual Health and Medical Record (Parts A & B1 & B2 - for All Scouting Events).

Annual Health and Medical Record

Parent's Night: Parents and guardians can visit camp on Friday night between 4:30 pm - 9:00 pm. An ACC is not required for Parent's Night; however, parents must remain with the troop the entire evening. Parents can pre-order a BBQ dinner and eat with their troop and attend the closing campfire. Dinner tickets must be ordered no later than Wednesday.

Meals: Visitors can purchase meal tickets, but they must be paid for in advance. There is no program for siblings or younger Scouts.

Departure

Please plan to depart camp by 8:00 am on Saturday morning. The camp commissioner staff and your campsite host will be available for campsite inspections as early as your request. Breakfast will be a delicious boxed breakfast that your troop can enjoy at the campsite or on the road. This will allow you to continue breaking camp or to hit the road earlier.

General Information

Camp Headquarters

Headquarters houses the camp phone, lost and found, troop mail, camp director's office, program director's office, camp commissioner office, quartermaster, trading post, health lodge, and business manager's office. Office hours will be posted.

Quartermaster

A quartermaster store is located in the headquarters building and is stocked with trash bags, latrine and shower cleaning supplies, toilet paper, cook kits, and a staff quartermaster to assist. The quartermaster is not a substitute for unit equipment. Camping equipment (e.g., backpacks, stoves, pots or water coolers) for individual campsites are not stocked. One five-gallon water cooler is provided per campsite. Hours will be posted as to when the quartermaster is open.

Trading Post

The trading post is located in camp headquarters and is stocked with an assortment of collectible items, camp essentials, merit badge pamphlets, t-shirts, handicraft supplies, camp patches, mugs, cold drinks, ice cream, and candy. The trading posts accept cash, checks and credit cards (Master Card, Visa, American Express and Discover) for your convenience. Hours for the trading post can be found on the doors to the trading post.

Lost and Found

Lost and found items will be kept at the camp office. Leaders and parents should urge Scouts to mark all possessions with name and troop numbers. Valuable items will be kept in a lock-box until identified and claimed by the owner. Please check with the office manager to inquire about lost and found items or to turn in found items. Any items not marked and not collected will be donated to a local charity one week after the close of camp.

To assist us in returning items to their rightful owner, please ensure that all items your troop brings to camp have the owner’s name and troop number marked on them.

Internet Access

There is established Wi-Fi for Leaders and Campers. The Leader's Lounge, Dining Hall, and HQ breezeway area provide the strongest signal and can be utilized for work meetings and other needs.

Phones

Telephones for Scout use are not available at camp. If you have an emergency and need to leave a message for a Scout or leader, you can leave a message at the respective camp listed above. You are strongly encouraged not to let your Scout bring a cell phone to camp. As a courtesy to all campers and in respect of the outdoor experience, adult cell phone use is limited to designated locations. <insert Camp Strake phone number>

Shower Houses

Each campsite has modern restroom and shower houses within walking distance. Each latrine comes complete with two private modern toilets and a handwashing station. Each shower has individual showers for each Scout or adult. It is the responsibility of the troop leadership to monitor the behavior of the Scouts at the showers. The camp commissioner will post a schedule for latrine duty at each facility. Cleaning material will be at each facility and additional materials may be obtained for the camp quartermaster.

Wild Animals

Summer camp is an outdoor experience, and as such, we are visitors to the camp’s natural area. As Scouts, we must remember to live up to the Outdoor Code and be considerate in the outdoors. Throwing rocks at or attempting to catch animals such as rabbits, snakes, armadillos, etc is not only dangerous to the animal, but to campers as well. Please report any troubles with snakes or other animals to the camp staff immediately.

Leave No Trace

Instilling values in young people and preparing them to make moral and ethical choices throughout their lifetime is the mission of the Boy Scouts of America. Leave No Trace helps reinforce that mission, and reminds us to respect the rights of other users of the outdoors as well as future generations. Appreciation for our natural environment and knowledge of the interrelationships of nature bolster our respect and reverence toward the environment and nature. Leave No Trace is an awareness and an attitude rather than a set of rules. It applies in your backyard or local park as much as in the backcountry. We should all practice Leave No Trace in our thinking and actions–wherever we go.

The principles of Leave No Trace might seem unimportant until you consider the combined effects of millions of outdoor visitors. One poorly located campsite or campfire may have little significance, but thousands of such instances seriously degrade the outdoor experience for all. Leaving no trace is everyone’s responsibility. All participants are asked to follow the seven principles of Leave No Trace.

Plan Ahead and Prepare
Travel and Camp on Durable Surfaces
Dispose of Waste Properly (Pack It In, Pack It Out)
Leave What You Find
Minimize Campfire Impacts
Respect Wildlife
Be Considerate of Other Visitors

Adult Training

TBD

Volunteering at Camp

To keep the cost of camp as low as possible for our Scouts, the camp staff needs additional adult support to help run a successful camp. Most adults are willing to help. Sign up in the online registration system.

Help with evening program
Assist on the shooting sports ranges
Photographer/videographer
Help in the dining hall
Assist teaching a merit badge class
Teach a merit badge class
Serve on the security team

Camp Policies

Smoking / Vaping Policy

Per the Guide to Safe Scouting, smoking or vaping by youth at any Scouting event shall not be tolerated.

"An important way adult leaders can model healthy living is by following the policies on alcohol, tobacco, and drugs. Leaders should support the attitude that they, as well as youths, are better off without tobacco in any form and may not allow the use of tobacco products at any Scouting activity involving youth participants. This includes the use of electronic cigarettes, personal vaporizers, or electronic nicotine delivery systems that simulate tobacco smoking. All Scouting functions, meetings, and activities should be conducted on a smoke-free basis, with smoking areas located away from all participants. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put Scouts at risk, including driving or operating equipment." Source

Smoking by adults is not permitted in any tent, pavilion or building. Smoking is also not permitted in the dining hall at any time. While we highly discourage smoking while in camp, adults who choose to do so in the designated areas and must not smoke within sight of any youth. Moreover, in the event of a burn ban, smoking may be prohibited on the property. Please check with the camp office to determine whether such a burn ban is in place.

Alcohol, Illegal Drugs or Stimulants

The consumption, possession or use of alcohol or illegal drugs or controlled substances while participating in the program is not permitted. The camp staff will enforce all local, state, and federal laws when a violation involving the above substances is reported. Violators will be asked to leave the camp immediately.

Personal Firearms

Personal firearms, ammunition, bows and arrows, and fireworks are not allowed in camp. Ammunition for Scouts working on the rifle or shotgun shooting merit badges is provided as part of the overall camp fees. Camp Strake is private property and does not allow concealed carry or open carry of firearms.

Fires, Liquid Fuels, and Propane

Fires are to be built only in the designated areas and under proper supervision. Liquid fuels are not permitted. Propane is to be used only under adult supervision. Empty cylinders and cans must be given to the camp quartermaster for disposal. National policy prohibits the use of open flames in tents and includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking materials. (Source)

Preparing for Camp

Preparing for camp is an easy process, but does require planning. The summer camp unit leader is the most important link in this troop. However, don’t overlook other adults who may be able to assist in the preparation of actual camp attendance, or as part of the leadership. Once the summer camp unit leader is confirmed, take the following steps:

Note the payment schedule and mark the dates on your calendar. Payments are made using an electronic check or credit card.
Review summer camp plans with the troop committee and set a date for a parents’ information meeting as early as possible.
Hold a parents’ night. An extremely important function of planning is informing parents of summer camp. It also serves to convince those parents who are not sure about letting their Scouts go, particularly new Scouts. Utilize the Order of the Arrow chapter camp promotion team.
Arrange sufficient leadership for the troop.
With the patrol leaders' council (PLC), work out definite goals to be accomplished by the troop while in camp. Determine what each Scout should accomplish.
Discuss personal equipment with the Scouts in the troop and make a list of personal gear needed. Have the patrol leaders check with patrol members to be sure all patrol equipment is ready, and troop leaders ensure all troop equipment is ready.
Review patrol organization, considering the Scouts who will be attending camp. Some rearranging of patrols may be necessary. Select a summer camp senior patrol leader and quartermaster.
Collect camp fees.
Ensure all Scouts are pre-registered for merit badge classes.
Make final arrangements for safe transportation to and from camp.
Begin collecting the required paperwork two months before camp.

Super Troop Super Troop is a temporary troop of Scouts from troops around the council. Super Troop allows Scouts to attend camp individually if their unit is not attending.

Super Troop Registration

The parent/guardian typically registers Scouts for Super Troop. Register as a troop and then select Scout with Super Troop.

There cannot be more than three Scouts in the same troop; if there are more than three Scouts, the troop must provide a second registered adult and register as a traditional troop.

All Super Troop campers must:

Have permission from their Scoutmaster to attend. The Scoutmaster must ensure the Scout's readiness to attend winter camp.
Have the maturity to camp on their own, and be able to abide by the camp rules and follow the schedule independently.
Have attended several campouts with their troop, and have solid camping skills including being capable if camping in rainy and cold weather.
Must bring a current Annual Health and Medical Record (parts A, B1, B2) signed by a healthcare provider

Super Troop Leadership

Adult supervision will be provided by a volunteer Scoutmaster and parents attending Super Troop with their Scout.

All adults attending:

Must be a Scouting America-registered leader with their troop.
Must submit a criminal background check form
Must have proof of current Youth Protection Training (taken at my.scouting.org). To print proof of YPT training, login to your my.scouting.org account. In the upper right corner, click on the person icon and then click on, “My Training.” Click on the printer icon, a new browser tab opens containing a pdf file that you can then print to a printer or download to your computer.
Must bring a current Annual Health and Medical Record (parts A, B1, B2) signed by a healthcare provider
Can serve as a volunteer staff member

There is a leader's lounge that you can work in during the day. It has tables, electricity, coffee. There is Wifi at camp. The adults will help the Super Troop Scoutmaster lead the Super Troop youth leaders. The adults will help ensure the Scouts get to their merit badge classes and meals, have the opportunity to participate in evening activities, and STAY HYDRATED throughout the event.

Super Troop Structure

Super Troop will be run as a traditional troop. A senior patrol leader (SPL), and assistant SLP will be elected. Scouts who want to be considered for a leadership position should have a two-minute speech prepared expressing why they are suited for the job. Scouts will be divided into patrols and elect a patrol leader. There will be elections for both the girl troop and boy troop.

Super Troop may be asked to help serve a meal, lead a grace or help with a flag ceremony. Like all troops and camp, Super Troop will be responsible for cleaning bath houses, disposing of trash and maintaining our campsite. Please talk with your Scout about that responsibility of pitching in and helping with these tasks.

Dropoff / Pickup

Dropoff: Scouts can be dropped off at Camp Strake on November 23^rd between 10:00 - 11:30 pm (eat lunch before arriving). Scouts do not need to wear their uniform to camp. Parents can drive to the campsite and help the Scouts unload their gear. Most parents pick up their Scouts after the campfire.

Pickup: Scouts are to be picked up on November 26^th between 11:45 - 12:00 am. Parents must check-out with the Super Troop Scoutmaster; parents will be given a check-out ticket by the Super Troop Scoutmaster that will need to be given to security staff at the check-out building (by the front gate).

Leaving early: if your Scout needs to leave camp for any reason, it is CRITICAL that you communicate with the Super Troop Scoutmaster.

What to Bring

See the participant packing list and winter camping hints (if cold weather is anticipated)
Mark all items with the Scout's name
Do not bring valuables
Don't forget the rain gear and lots of warm clothes. See the winter camping tips in the Participant Guide
Medications. Bring any needed medications in their original container and make sure they are listed on the medical form. In addition, bring a completed Routine & Drug Administration Record so the camp staff can document when medications are administered. Medications will be administered by the camp medic. Scouts are allowed to carry an inhaler or epi pen. Learn more about medications in the Participant Guide.
Cracker Barrel – Scouts are ALWAYS hungry and we would love to be able to host cracker barrel in the evenings. Please send snacks for 12 (or more). Try to avoid nuts and consider some gluten free items.
Medical Forms - Bring one copy of the Annual Health and Medical Record (Parts A, B1, B2, and C) completely filled out and signed by a healthcare provider.. Unlike troops, Super Troop does not keep a copy in the campsite. Everything medical is handled by the camp medic (see specific instructions below about how to properly fill out the forms). Learn more about medical forms and medications.
Special Diets need to be included in the online registration. Learn more about special diets in the Participant Guide. Please let the Super Troop Scoutmaster know about any dietary restrictions so they can ensure the Scout knows how to navigate the dining room.
Schedule. Please print a copy of your Scout's merit badge schedule. Go to http://app.doubleknot.com/signon/2509, click on the Registration tab, Reports drop-down, and select Unit Schedule with page breaks. Send an email to camp support if schedule changes are needed. Schedule changes can be made at HQ upon arrival.

Tents

tents Super Troop will be camping in the two campsites at Camp Strake with canvas tents set up year-round. Participants will be assigned to tents with two campers (adults and Scouts) per tent following guidelines (e.g., separate tenting arrangements for male and female adults as well as for male and female youth; youth sharing tents must be no more than two years apart in age; youth and adults tent separately; spouses may share tents). Super Troop campers can bring their own tent (with rain fly and stakes). Cots are not provided. Cots can be rented. Pay for the cot at HQ or the trading post and pick it up at the QM.

Homesickness

According to the American Camp Association, most campers report at least some homesick feelings during one day of their camp stay. Common symptoms include mild depression, anxiety, withdrawn behavior, somatic—or physical—complaints, and misbehavior. Sometimes a Scout gets homesick and wants to leave early. Parents should contact the Super Troop Scoutmaster if Scouts contact them and exhibit any signs of homesickness during camp so that the adult leaders can assess the Scouts’ needs and provide positive coping outlets. Some of these strategies might be to get them involved in fun activities, encourage them to talk with other Scouts or a leader about their feelings, remind them of the fun things they have done or will do at camp, and provide special fun tasks each day. Learn more about homesickness.

Merit Badge Completions

A few weeks after camp, advancements completed will be uploaded in Scoutbook and any advancements completed during camp will be checked as completed. The unit leader will then approve the merit badge requirements completed. Learn more about the merit badge process at camp.

Questions

For questions, contact us using the support email. About a week before camp, the contact email of the Super Troop Scoutmaster will be emailed to campers.

Tentative Schedule

Time	Saturday (Nov 23)	Sunday (Nov 24)	Monday (Nov 25)	Tuesday (Nov 26)
7:00 am		Reveille
7:15 am		Morning assembly / Service troops report to dining hall
7:30 am		Breakfast
8:00 am		Period 1		Rocket Launch
10:15 am	Check-in / Camp set-up Orientation Tour	Period 2
12:15 am	Check-in / Camp set-up Orientation Tour	Service troops report to dining hall		Check-out
12:15 pm	Leader Meeting	Lunch		Check-out
1:30 pm	Period 3	Period 3	Stars & Stem @ NASA
3:45 pm	Period 4	Period 4
5:45 pm	Flags / Service troops report to dining hall
6:00 pm	Dinner
7:30 pm	Evening STEM Activities / Game Night	Evening STEM Activities / Career Fair
8:30 pm	Evening STEM Activities / Game Night	Evening STEM Activities / Career Fair
10:00 pm	Quiet time in campsites
11:00 pm	Lights Out / TAPS

Camp Strake Location

map Camp Strake is located on 2,816 acres between New Waverly and Coldspring near the community of Evergreen, Tx. Lake Livingston is 10 miles east of the property. The camp is a 1.5-hour drive from downtown Houston and close to I-45 and the Grand Parkway. Camp Strake is surrounded on three sides by the Sam Houston National Forest and has the Lone Star Hiking Trail close to one corner of the property.

Camp Map Google Map

map

Google Map of Camp Strake

Click on the icon () in the upper right-hand corner to make the map full screen.

Facilities and Program Areas

20 campsites with pavilions
Air-conditioned dining hall (450 person capacity)
Camp Headquarters building
Large program pavilion
STEM (Science, Technology, Engineering, Math) center
Merit badge pavilions
Extensive trail system
Order of the Arrow ceremony site
Arena for 1,200 people
2 chapels
Modern restrooms and shower houses
40 summer camp staff huts

Aquatics Center with a swimming pool and pool house
Aquatics Center with lake, observation deck and canoe storage
Aquatics training pavilion
Shooting Sports Complex with rifle, shotgun, and archery range, including a sporting arrows course
Bikes and all-terrain vehicle ATV area
Climbing and rappelling tower
Aerial Adventure Program (High Rope Elements)
Climbing pavilion
Sport fields
Zipline

Camp Strake Facilities

All facilities at Camp Strake are ADA compliant. Many of these facilities, including the dining hall, are air-conditioned.

Check-in Building

At the entrance to Camp Strake is the check-in building. This facility is used to greet visitors, provide directions, and issue parking permits. All visitors should be prepared to stop at this building to sign-in.

Camp Headquarters

Camp headquarters houses the camp phone, lost and found, mail, offices, quartermaster, trading post, health lodge, and a training room.

Dining Hall

The dining hall seats 460 people. High quality and nutritious meals are provided by a professional service. The parade field on the west side of the dining hall is used for flag ceremonies.

Campsites

Campsites are nestled in shaded areas throughout the camp. Every campsite has picnic tables, a covered pavilion with electricity. Shower houses are located along the main campsite road and are shared by three or four campsites. Individual stalls are ADA-compliant and have a toilet, shower, and sink.

STEM

The STEM (science, technology, engineering, math) building is in the program area just south of the administration building. The building is outfitted with equipment and materials to support a robust STEM and conservation program.

Aquatics

The aquatics area contains a pool, fishing area, beachfront with lake swimming area, and boating area to support the full range of aquatics related merit badges. The 28-acre lake provides a venue for canoeing, kayaking, and paddleboarding. A portion of the lake is reserved for conservation and fishing activities.

Shooting Sports

The shooting sports area contains a rifle range with 16 firing positions and a maximum range of 100 yards, a shotgun range, archery range, sporting arrows range, and 3D archery range.

Climbing / High Ropes Course

The 32-foot-tall climbing tower and training pavilion is located at the west end of the lake. The top of the tower has a great vantage point overlooking the entire camp. The tower is designed to allow beginner and experienced climbers to test and improve their skills. The high adventure program will also include a zipline and ATV program.

Staff Area

The staff area is west of the check-in building and contains a main staff building that includes office, storage, laundry, and meeting facilities. Adjacent to this building is 40 two-person huts and a shower/latrine facility.

Bridge to the Integrity Institute

Merit Badge Pavilion

Grand Pavilion

Contacts

Parents of campers should contact their troop leaders with questions about summer camp. Many of the adult leaders attending summer camp are quite experienced and can answer most questions.

For answers not addressed on this page, click here.

Questions and Support, click here
Registration
Questions about registrations, adding/deleting Scouts, payment, Scout schedules
Camp Strake: 2020 Camp Strake Rd., Coldspring, TX 77331
Camp Strake office: (979) 204-1526,
Map of Camp Strake
Google map of Camp Strake

Business Onsite Office Manager
Questions and Support, click here

STEM Camp Director
Questions and Support, click here

STEM Camp

November 23-25, 2025

Camp Strake 2020 Camp Strake Rd. Coldspring, TX 77331

Registration

Super Troop*

Leadership Requirements

Informational Leaders Meeting

Refund Policy

Camperships

Registration

Fees

There are two types of registrations:

Adults at Camp

Volunteer Staff

About the Adult in Camp Compliance / Background Check

Informational Leader's Meeting

November 14, 2023 | 7:00 pm

Refund Policy

Camperships

Participant Guide

Camp Program

Clothing

Camping Gear

Personal Items

Program items

Special Diets

Optional

Unit Leaders

*Mark all items with name and troop number. Electricity is limited. ​

Personal Possessions

Special Accommodations

Meals

Special Dietary Needs

Annual Health and Medical Record

Prescription and Non-Prescription Medications

Buddy System

Camp App

Youth Leaving and Returning

Nonparticipants in Camp

Lost and Found

Trading Post

Illegal Substances

Photographs

Questions

STEM Camp Program

NASA Stars & Stem Program

Merit Badges

Merit Badge Registration

Tentative Merit Badge Classes

1

2

3

4

Prerequisites

Merit Badge Add/Drop

Scout Attendance and Merit Badge Completion

Uniforms

Evening Activities

Leader's Guide

Leader's Meeting

Recommended Unit Equipment

Unit Equipment

Optional

Required Paperwork

How to Register or Update a Registration

Select or Change Merit Badge Classes

Print Scout Schedules

View Advancements Completed

Camp Arrival and Check-in

Arrival

Check-in

Youth Protection

Two-Deep Leadership

Youth Protection Training (YPT)

Health, Medical, and Safety Issues

Wristbands

Buddy System

Annual Health and Medical Record

Prescription and Over-the-Counter Medication

Special Accommodations

Camp Strake
2020 Camp Strake Rd.
Coldspring, TX 77331

*Mark all items with name and troop number. Electricity is limited.