Adult Staff Registration

Adult staff (ages 18 or older on December 31^st) need to register online (steps 1 and 2), and then turn-in the following forms at the camp staff meeting or on the first day of camp.

• BSA Annual Health and Medical Record (part A, B, C) signed by a physician on or after 3/31/2022.
• Copy of Youth Protection Training (YPT) certificate taken online at my.scouting.org after 3/18/21.
• Copy of BSA Hazardous Weather Training certificate taken online after 3/18/21. 
  Login to my.scouting.org, click on My Dashboard, then Training Center, then Other. Program Safety - opens a new window, click on Expanded Learning - Program Safety, then Program Safety, then Hazardous Weather Training.
• Submit Adult in Camp Compliance Form by 3/1/23.

Registration is a two-step process:

Step 1: Staff Registation

Step 2: Adult in Camp Compliance Form (every adult attending must complete)

Step 2: The state of Texas requires that the council conduct a criminal background check and sex offender database check on every adult who will be at camp. All adults attending camp must submit an Adult in Camp Compliance form by March 1^st.

Apprentice 4. Swim test 5abd. Safety (TPWD) 6. Knots 7. Boat Handling 8. Service hours

Ordinary 4. Swimming Merit Badge 5b. Safety equipment 5d. Safety drills 5f. Safety communications 5giii. Galley cooking 6. Marlinspike Seamanship 7d. Rowboat 8b,d. Anchoring (TPWD) 9. Navigation Rules (TPWD) 10c. Measure speed and distance 10e. 24-hour time  11b. Explain lookout duties/reporting 11c. Relative bearings  11d. Serve as lookout  11e. Helm commands  11f. Prepare 3 days of cruise log 12. Environment (TPWD) 15. Service Hours  16c. Triangular course (cat-rigged)

Able 1a. Opening/closing ceremonies  4. Lifesaving Merit Badge 5a. Equipment checklists 5b,c,d,e Fire extinguishers and inspections 5f,h. First Aid course and CPR 6c. Block and tackles 7. Boat Handling 8. Anchoring 9d. Navigation rules (TPWD) 10e. Global Positioning System (GPS)  10f. Radar Fix  11c. Hardware and fittings 11d,e. Vessel care  12. Environment, MARPOL placard 14a. Sailing, Triangular course (sloop-rigged) 14h. Fiberglass repair/maintenance

Quartermaster 4a. BSA Lifeguard  6. Marlinspike Seamanship 7. Teach boat handling 8. Teach anchoring  9. Teach navigation rules 10. Teach piloting and navigation 11. Weather

Arrival

Ships should arrive on Sunday between 1:00 - 3:00 pm o ensure there is sufficient time to check-in and set up camp before dinner. 

Upon arrival, the ship will go to their campsite while one of the adult leaders proceeds to camp headquarters to check-in the ship. 

Check-in

⇒ Paperwork: A ship leader will take all of the required paperwork to the camp business office.

⇒ Campsites: Campsite assignments will be provided to the ship leader and the ship will proceed to the campsite. After arriving at the campsite, Scouts and adults should prepare for swim tests (change into swimsuits and take a towel). 

⇒ Swim Checks: Report to the aquatic area. All persons should complete a swim check whether they plan to swim or not. Buddy tags are issued based on the level of swimming proficiency. Ships may conduct swim checks prior to camp. 

⇒ Leader Meeting: There will be an adult leader and SPL meeting held on Sunday during the afternoon. 

As a residential camp accredited by the Boy Scouts of America, the staff closely follows all youth protection policies set forth by the Boy Scouts of America. In addition, the State of Texas has enacted statutes and regulations concerning youth protection which also applies to the camp. No exceptions to these policies may be made.

Two-Deep Leadership

"Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (Source)

"All adults accompanying a Scouting unit who are present at the activity for 72 total hours or more must be registered as leaders. The 72 hours need not be consecutive. One-on-one contact between adult leaders and youth members is prohibited both inside and outside of Scouting." (Youth Protection and Barriers to Abuse FAQs)

Adult leaders may rotate in and out as needed so long as there sufficient supervision on the property at all times. Register the adult that will be arriving first. When such rotations occur, adults must check-in and out of the camp office so that the camp staff is made aware of the identity and contact information for all adult leaders for each ship in camp. Every adult must complete an Adult in Camp Compliance form.

Texas Youth Camp Safety and Health Act

In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act. While many portions of this statute concern the facilities and staffing of a youth residential camp, portions of this law affect ships directly.

All adults coming to camp, whether working on staff or not, must complete the Adult in Camp Compliance form no later than 30 days before the first day of camp. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp).

Youth Protection Training (YPT)

Every adult in the camp must have current Youth Protection Training (YPT) online at My.Scouting.org (expires every two years). A copy of the Certificate of Completion for every adult attending camp must be provided to the camp office on or before the first day of camp.

The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

• Two-deep leadership on all outings required.  
• One-on-one contact between adults and youth members is prohibited. 
• The buddy system should be used at all times. 
• Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines  Guide to Safe Scouting  Sweet Sixteen  Enterprise Risk Management

Buddy System

All Scouts should adhere to the buddy system throughout the camp. Scouting’s buddy system calls for Scouts to pair up with a friend or two for all activities. This helps ensure safety and accountability and teaches Scouts to have responsibility for others. No Scout should ever be found wandering through camp alone. It can be difficult to implement the buddy system when a Scout does not schedule classes with fellow members of their ship. Ship leaders are encouraged to pair Scouts in classes as much as possible. If this is not feasible, the Scout should walk with other Scouts in the class to the location of the merit badge class. Due to the number of Scouts and the short amount of time between classes, this should be a relatively simple exercise. 

BSA Annual Health and Medical Record

All persons coming to the Spring Long Cruise, whether youth or adult and regardless of the amount of time spent in camp, must have a completed BSA Annual Health and Medical Record (AHMR) consisting of Parts A, B, and C. The form must be completed in its entirety and must contain all applicable signatures. Forms can be downloaded at www.scouting.org/scoutsource/healthandsafety/ahmr.aspx. The form must be completely filled out and signed by a physician and a parent/guardian (Scout if under 18).

Forms must be completed annually. An AHMR is valid through the end of the 12^th month from the date it was administered by the medical provider. For example, a physical administered June 3, 2020, would be valid until June 30, 2021. There is no provision for the administration of a physical examination to be done at camp. If a Scout does not have an Annual Health and Medical Record, they will either have to secure one from an area doctor at their expense or return home.

BSA Health and Medical Record

Please carefully review all BSA Annual Health and Medical Records prior to check-in. Give yourself ample time so that any errors or omissions may be corrected by the parents of the youth or the adult to whom the form belongs. Common errors or omissions made on the BSA Annual Health and Medical Record:

• Part A is missing immunizations or is missing dates for the immunizations. Please complete the form rather than attaching an immunization record alone. Incorporating the information into the form speeds up the process of evaluating the form itself at check-in.

• Part B is not signed by the adult participant or by an adult or guardian (for youth). 

• Part C of the form signed by a physician within one year. 

• Using an outdated form. To ensure you are using the correct form, use the form available at www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx.

At check-in, the ship is to provide two copies of the BSA Annual Health and Medical Record (including Parts A, B & C - under Are You Going to Camp?) signed by a physician for every camper (youth and adult). Parts A, B, and C should be stapled for one person. One copy should be placed in a 3-ring binder and labeled with ship number with all forms alphabetized to be kept in the health lodge. Do not provide original forms; it is best to provide copies. The ship will keep the second copy at the campsite. The ship can pick up the binder before leaving camp. Any forms left at camp will be destroyed. 

• FAQs about the Annual Health and Medical Record
• Read about important medical risk factors

Prescription and Over-the-Counter Medication

Scouts and adults who require medication should bring enough of the medication to last throughout camp, but only the amount of medication needed at camp. If requested, pharmacists will provide a second labeled container for medications so only the needed prescription can be sent to camp and the remainder can be kept at home.

The taking of prescription medication and over-the-counter (OTC) is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Ship leaders should ensure that prescription medications for their Scouts are properly stored and administered.

BSA National Camping Standards (HS-508) states the following rules apply to storage and administration of medication:

HS-508: Medication Control (revised January 1, 2020)

A. The camp requires that all prescription and over-the-counter (OTC) medications be stored under lock (including those requiring refrigeration), except when in the controlled presence of health care staff or other adult leader responsible for administration and/or dispensing medications.

1. An exception may be made for a limited amount of medication to be carried by a camper, leader, parent, or staff member for life-threatening conditions, including epinephrine injector, heart medication, and inhalers, or for a limited amount of medication approved for use in a first-aid kit.

B. Medications must be 1. Kept in their original containers; or 2. Labeled and maintained in a fashion approved by the council health supervisor.

C. Medications must be administered and/or dispensed as follows: 1. For prescription medications, in accordance with the prescribing health care provider’s directions or a parent/guardian’s signed summary thereof. 2. For OTC medications, in accordance with the original label, except as otherwise provided by the council’s health supervisor, or a prescribing health care provider’s directions, or a parent/guardian’s signed summary thereof.

Locked refrigerated storage is available in the health lodge. The camp medical staff shall advise the acting Skipper as to whether a medication falls under exceptions (HS-508A1).

The camp health officer reviews all BSA Annual Health and Medical Record provided by the Scout for instructions regarding medications that may be administered to the Scout.

Swim Checks

On Sunday, after Scouts drop off their gear at their campsite, Scouts and adults should change into swimsuits, take a towel and report to the aquatic area. All Scouts and adults should complete a swim check whether they plan to swim or not. Buddy tags will be issued based on the level of swimming proficiency.

• A developmental swim class available for Scouts who are unable to swim or unable to pass a swim test. 
• Adult assistance is needed to hand out the buddy tags during the swim check.

Swim Checks Prior to Camp. Ships may complete their swim checks locally prior to camp following the Swim Classification Procedures. The ship-level swim check must be conducted by one of the following certified people: Aquatics Instructor, BSA; Aquatics Cub Supervisor; BSA Lifeguard; BSA Swimming & Water Rescue; or other lifeguard, swimming instructor, etc. When swim tests are conducted prior to camp, the camp aquatics director shall reserve the authority to review or retest all participants to ensure that standards have been maintained for the safety of everyone. 

Swim Classification Procedures Record and Classifications

Special Accommodations

If a participant has special medical needs, such as refrigeration for medicine, please ensure that information is included in the online registration. CPAP machines must be battery-powered, as power outlets close to campsites are scarce; however, the camp staff will attempt to meet reasonable requests to accommodate timely requests submitted through the registration. Participants may need to bring specialty items to help make some requests possible. Learn more about special dietary needs.

Health Lodge

The Health Lodge is located in the Headquarters Building. The Health Lodge at camp is available 24 hours a day and is prepared to handle minor injuries and illnesses. The buddy system should be followed at all times.

For minor injury or illness bring the Scout/adult to the Health Lodge for treatment. The waiting area for the health lodge is on the porch area just outside the building near the entrance to the health lodge. A screening will be conducted on the porch before any person is brought into the lodge for treatment.

For a major injury (broken bones, unconsciousness, unsure), send a runner to the Health Lodge and medical staff will come to the Scout or adult. Please do not move a Scout or adult with a major injury! Any emergency that cannot be treated at the health lodge will be referred to a local hospital or doctor’s clinic. The ship leader or assistant will transport the patient to the outside medical facility. In the event of a medical emergency, report to the health lodge at the camp headquarters building.

• If the camp medics are not in the office, there is a whiteboard near the door that will advise how to reach them.
• Every Scout and adult who attends camp MUST have an annual BSA Annual Health and Medical Record completed within the last 12 months prior to attending camp. A copy of your health record will be turned in during check-in at camp.
• There is NO provision for the administration of a physical examination to be done at camp. If a Scout does NOT have a current health and medical record on file, they will either have to secure one from an area doctor at their expense or they will have to return home at their expense.
• The camp reserves the right to refuse admittance to a Scout who, in the opinion of the camp health officer and the camp director, has any physical or medical problem which could present a hazard to themselves or other Scouts. Scouts may be sent home at their expense.

Hospital or Doctor Treatment

Should any participant at Camp Strake require medical treatment beyond the first-aid capabilities provided by camp staff at the health lodge, they will be evacuated to the nearest medical treatment facility. Special arrangements for treatment of more serious cases have been made with physicians and hospitals at the nearest hospital, Conroe Regional Medical Center, 504 Medical Center Blvd, Conroe, TX. If such treatment is required, the camper's parent(s) will be notified by telephone, and their desires concerning further treatment will be respected.

In the event that a camper requires the attention of a doctor or the services of a hospital, the following procedure must be followed:

1. The responsibility of the ship leadership is to provide transportation for ship member(s) requiring services from a doctor or hospital.
2. One adult leader from the ship will accompany the ship member(s) requiring services from a doctor or hospital and is asked to carry insurance forms in for completion. He must obtain the individual's health record from the health officer before going to the doctor or hospital.
3. Parent(s) or guardian(s) will be immediately notified by the camp health officer of any serious illness or injury. If parents will not be at home during the week of camp, have them advise you where they can be located.
4. The camp will provide transportation only when a ship has none available.
5. Directions to doctor's offices and hospitals will be available at the health lodge.
6. All cases requiring outside medical care must be cleared by the camp health officer. This is an agreement with the local health services facilities, insurance company, and a claim procedure.
7. Check back in with health officer upon return to camp and return health form.

Any clarification of the above procedures may be obtained by discussing them with the health officers on duty at the health lodge. 

Emergency Preparedness

The camp has emergency phone numbers posted near all camp office telephones and FM radio communication throughout the camp. In an emergency, the camp director, or designee, will initiate emergency procedures depending upon the situation. During emergencies, adult leaders should supervise their own ship’s response appropriately.

Emergency signals

There are two types of emergency alarms. The first is a solid tone for general emergencies. When you hear the camp alarm (siren), you must immediately assemble with your ship at your campsite, take a headcount, have the boatswain report your attendance to the staff member in charge, and await further instructions. If for whatever reason the campsites are unsafe, the staff will direct people to the grand pavilion as a secondary assembly area. Stay at the assembly area until the all-clear is given.

The second type of alarm will be a pulsing siren. This signifies a weather emergency. This part of Texas is prone to afternoon thunderstorms, with the potential for the formation of tornados. Whenever a serious storm approaches, everyone in the camp should move into the nearest designated shelter. All permanent structures at Camp Strake are suitable shelters during an emergency.

Emergency Evacuation

In the event of a fire or other hazardous condition that requires evacuation of the camp, instructions will be provided by the camp staff at the Grand Pavilion on procedures to follow to exit camp as quickly as possible, while maintaining accountability of staff and campers.

Drills

In accordance with BSA National Camping Standards (AO-805), an emergency drill will be conducted each week of camp. Every person must report to their campsite when the alarm is sounded, drill or no drill!

Council Insurance

All registered members of Sam Houston Area Council ships are covered by Health Special Risk ship insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is secondary coverage. If there is no other policy, this will be the primary insurance. Out-of-council ships must provide proof of accident and sickness insurance upon arrival at camp.

The plan is with Health Special Risk, Inc. and is excess coverage. The first $300.00 or less of coverage will be paid by Health Special Risk, Inc. Charges above $300.00 should be filed under the family’s major medical insurance. Health Special Risk, Inc. will then pay all charges not recovered under any other insurance. Families without insurance will receive instructions from Health Special Risk, Inc., but in any event up to $7,500 of coverage for sickness or injury is provided (Special coverage limits cover dental and transportation). The camp will file the initial claim at the time of treatment. All patients must be referred to the physician or hospital by camp health personnel. For additional information, contact wayne.mcleland@scouting.org.

Each participant is responsible for transportation to and from camp.

Transportation

BSA National Vehicle Insurance Requirements

Each ship is responsible for safe transportation to and from camp and meets the requirements as laid out in the current version of the Guide to Safe Scouting.

Use of Vehicles / Trailers In Camp

Camp Strake has been designed to minimize driving on the site. There is parking close to each campsite.

Upon arrival at camp, drivers of vehicles will be provided parking passes. Drivers are required to write their name and cell phone number on the parking pass itself and keep it visible on their dashboard at all times the vehicle is present on camp property. The name and phone number on the parking pass will allow the security staff to contact the vehicle owner in the event the vehicle needs to be moved or if any other issues with the vehicle arise. Once personal vehicles have been checked in at the camp entrance, drivers will be directed to the appropriate parking area for their campsite. Vehicles will be parked near the assigned campsite and remain there during the week.

The camp trail system and facility layout affords easy foot traffic to all camp activity locations. It is not necessary, nor permissible, to drive personal vehicles around the camp.

Adults or Scouts with mobility concerns should coordinate with the camp director for assistance in meeting transportation needs. Ship trailers will be parked in the same lot as other vehicles.

Vehicles must stay on roads at all times. Passengers are not permitted to ride in the bed of trucks or in trailers. Vehicles without proper parking permits found on the property may be towed at the owner’s expense. Under no circumstances should a vehicle or trailer enter the campsite itself at any time. The entry of vehicles into the campsite could leave unsightly ruts in the campsite and could possibly damage plumbing located close to the surface. Parking areas are provided at designated locations for leaders who drive vehicles. Only camp vehicles are permitted beyond the parking lot on camp service roads.

Ship trailers are to be parked off of the service road in the available parking areas in front of each campsite.

The speed limit in camp is 20 mph on blacktop roads (unless otherwise posted)..

Drivers who continue to violate rules regarding the operation of vehicles in camp will be asked to leave camp immediately.

For the safety of all in camp, procedures have been implemented for leaving and returning to camp while camp is ongoing.

Adults Leaving and Returning

Scouters (aged 18 or older) may leave camp and return as needed. Please make efforts to keep trips in and out of the camp to a minimum. Adults are to check-in and out with the camp office so that the camp staff is aware of who is on the property at all times. In the event of an emergency, the staff must be able to account for all campers.

Youth Leaving and Returning

Shore Leave: There is no shore leave. All youth are responsible for staying within the limits of Camp Strake. Ship officers and adults are responsible for compliance with this rule.

Parents are encouraged to allow Scout to remain at camp all week. This reduces unnecessary traffic in and out of camp and allows youth to have the complete camp experience with their ship. Youth will only be allowed to check out from camp prior to final checkout by an adult authorized on Part B of the Scout’s BSA Annual Health and Medical Record. Please ensure that parents in your ship have included all authorized adults on this form. Without this authorization on the form, only an adult from the Scout’s ship registered for camp or the parent signing the form will be allowed to remove the child from camp prior to the final checkout.

No one, including a Scout leader or parent, will be allowed to leave camp with a person under the age of 18 without having checked out at the camp office and receiving a ticket which will be taken by security just before you reach the exit of the camp.

During checkout, on the last day of camp, adult leaders will receive exit tickets for all youth in their ship from their camp commissioner once they have successfully checked out.

Visitors

Visitors are welcome at camp on any day but must stop by the check-in building before proceeding to a campsite or program area.

Visitor Policies: All visitors must follow BSA Guide to Safe Scouting policies and follow Youth Protection Guidelines at all Scouting events. One-on-one contact between adults and youth members youth who are not their children is strictly prohibited. 

Background Check: Visitors are encouraged to complete an Adult in Camp Compliance (ACC) form at least two weeks before camp; visitors who have not completed an ACC form and had the results received by the council (this can take up to two weeks) will have to be escorted by an adult from the ship the entire time they are on camp property and will only be permitted to enter camp if an adult member from the ship is available to escort them. Adult visitors that plan to stay the night must complete an ACC form at least two weeks (to ensure the results are received by the council) before camp per state requirements. 

Adult in Camp Compliance Form (every adult attending must complete) 

Medical Form: Visitors are to bring a BSA Annual Health and Medical Record (Parts A & B - for All Scouting Events).

BSA Annual Health and Medical Record

Departure

Please plan to depart camp by 8:00 am on Saturday morning. The camp commissioner staff and your campsite host will be available for campsite inspections as early as your request. Breakfast will be a delicious boxed breakfast that your ship can enjoy at the campsite or on the road. This will allow you to continue breaking camp or to hit the road earlier.

The air-conditioned dining hall seats 450 people. The dining hall has commercial gas stoves and ovens, food preparation areas, plenty of utensils and cooling supplies, a dry goods storage area, a dishwashing area, two walk-in refrigerators, three freezers, and much more. High-quality and nutritious meals will be provided on-site by a professional custom food service company. All menus have been reviewed by a certified dietician and are designed to provide active and healthy youth and adults with the nutrition and calorie intake needed for camping.

The first meal served will be dinner on Sunday evening, so ships should make plans to eat lunch before arriving at camp. A grab-and-go breakfast is served on Saturday morning as ships prepare to check out and depart.

Seconds are available after everyone has been served, so there is plenty of food for everyone. Snacks are available in the Trading Post.

Galley

Each ship will be required to provide Sea Scouts to assist with cooking, serving meals and cleaning the dining hall after meals are completed on a rotating basis. Adult volunteers are also appreciated in the gallery. If possible, Ordinary advancement credit will be provided for appropriate work performed. Menu preparation is a separate Ordinary requirement. 

Special Dietary Needs

Allergies and special diets are a common concern. The food service providers are very experienced with accommodating most diets for religious, medical, or allergy needs; however, dietary requests must be submitted as part of registration prior to arrival at camp. Not all diets can be accommodated; campers will be notified before the event if accommodations cannot be made.

• While at camp, participants could participant in many dining styles such as family-style dining, cafeteria-style dining, and/or self-serve bars.
• It is the expectation that all campers have the necessary knowledge of their diet and can manage their food choices.
• Camp staff cannot guarantee an allergen-free environment. Careful consideration needs to be taken for campers with severe allergies, particularly those susceptible to airborne transmission.
• If a camper has a severe allergy or dietary restriction, contact the camp directors to discuss if the camp staff is properly equipped to manage needs.
• While the staff works to meet all dietary requirements, food is prepared in an area with milk, eggs, peanut, tree nut, wheat, soy, fish, and cross-contamination may occur.
• Upon arrival at camp and prior to their first meal eaten, it is the camper's responsibility to identify themselves to the kitchen staff; then cooperate in helping the camp staff meet their need(s).

Participants with special diets can request access to refrigerators, freezers, and microwaves to heat food, but actual cooking must be done at the campsite.

Camp Headquarters

Headquarters houses the camp phone, lost and found, ship mail, camp director's office, program director's office, camp commissioner office, quartermaster, trading post, health lodge, and business manager's office. Office hours will be posted.

Trading Post

The trading post is located in camp headquarters and is stocked with an assortment of collectible items, camp essentials, merit badge pamphlets, t-shirts, handicraft supplies, camp patches, mugs, cold drinks, ice cream, and candy. The trading posts accept cash, checks and credit cards (Master Card, Visa, American Express and Discover) for your convenience. Hours for the trading post can be found on the doors to the trading post.

Lost and Found

Lost and found items will be kept at the camp office. Leaders and parents should urge Scouts to mark all possessions with name and ship numbers. Valuable items will be kept in a lock-box until identified and claimed by the owner. Please check with the office manager to inquire about lost and found items or to turn in found items. Any items not marked and not collected will be donated to a local charity one week after the close of camp.

To assist us in returning items to their rightful owner, please ensure that all items your ship brings to camp have the owner’s name and ship number marked on them.

Internet Access

Internet and WiFi are limited at camp. If internet access is required, it is recommended that you provide your own hot spot.

Phones

Telephones for Scout use are not available at camp. If you have an emergency and need to leave a message for a Scout or leader, you can leave a message at the respective camp listed above. You are strongly encouraged not to let your Scout bring a cell phone to camp. As a courtesy to all campers and in respect of the outdoor experience, adult cell phone use is limited to designated locations. <insert Camp Strake phone number>

Shower Houses

Each campsite has modern restroom and shower houses within walking distance. Each latrine comes complete with two private modern toilets and a handwashing station. Each shower has individual showers for each Scout or adult. It is the responsibility of the ship leadership to monitor the behavior of the Scouts at the showers.

A schedule will be provided at the first Skipper/Boatswain meeting assigning ships for cleaning the shower/restroom facility that is nearest their campsite. Cleaning material will be at each facility and additional materials may be obtained for the camp quartermaster.

Wild Animals

Camp is an outdoor experience, and as such, we are visitors to the camp’s natural area. As Scouts, we must remember to live up to the Outdoor Code and be considerate in the outdoors. Throwing rocks at or attempting to catch animals such as rabbits, snakes, armadillos, etc is not only dangerous to the animal, but to campers as well. Please report any troubles with snakes or other animals to the camp staff immediately.

Leave No Trace

Instilling values in young people and preparing them to make moral and ethical choices throughout their lifetime is the mission of the Boy Scouts of America. Leave No Trace helps reinforce that mission, and reminds us to respect the rights of other users of the outdoors as well as future generations. Appreciation for our natural environment and knowledge of the interrelationships of nature bolster our respect and reverence toward the environment and nature. Leave No Trace is an awareness and an attitude rather than a set of rules. It applies in your backyard or local park as much as in the backcountry. We should all practice Leave No Trace in our thinking and actions–wherever we go.

The principles of Leave No Trace might seem unimportant until you consider the combined effects of millions of outdoor visitors. One poorly located campsite or campfire may have little significance, but thousands of such instances seriously degrade the outdoor experience for all. Leaving no trace is everyone’s responsibility. All participants are asked to follow the seven principles of Leave No Trace. 

1. Plan Ahead and Prepare
2. Travel and Camp on Durable Surfaces
3. Dispose of Waste Properly (Pack It In, Pack It Out)
4. Leave What You Find
5. Minimize Campfire Impacts
6. Respect Wildlife
7. Be Considerate of Other Visitors

Smoking / Vaping Policy

Per the Guide to Safe Scouting, smoking or vaping by youth at any Scouting event shall not be tolerated.

"An important way adult leaders can model healthy living is by following the policies on alcohol, tobacco, and drugs. Leaders should support the attitude that they, as well as youths, are better off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth participants. This includes the use of electronic cigarettes, personal vaporizers, or electronic nicotine delivery systems that simulate tobacco smoking. All Scouting functions, meetings, and activities should be conducted on a smoke-free basis, with smoking areas located away from all participants. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put Scouts at risk, including driving or operating equipment." Source

Smoking by adults is not permitted in any tent, pavilion or building. Smoking is also not permitted in the dining hall at any time. While we highly discourage smoking while in camp, adults who choose to do so in the designated areas and must not smoke within sight of any youth. Moreover, in the event of a burn ban, smoking may be prohibited on the property. Please check with the camp office to determine whether such a burn ban is in place.

Alcohol, Illegal Drugs or Stimulants

The consumption, possession or use of alcohol or illegal drugs or controlled substances while participating in the program is not permitted. The camp staff will enforce all local, state, and federal laws when a violation involving the above substances is reported. Violators will be asked to leave the camp immediately.

Personal Firearms

Personal firearms, ammunition, bows and arrows, and fireworks are not allowed in camp. Ammunition for Scouts working on the rifle or shotgun shooting merit badges is provided as part of the overall camp fees. Camp Strake is private property and does not allow concealed carry or open carry of firearms.

Fires, Liquid Fuels, and Propane

Depending on conditions, fires may be built in the campsite firering with proper supervision. There may also be a controlled firefighting practice in which every Sea Scout is expected to participate.

Liquid fuels are not permitted. Propane is to be used only under adult supervision. Empty cylinders and cans must be given to the camp quartermaster for disposal. National policy prohibits the use of open flames in tents and includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking materials. (Source) 

Preparing for camp is an easy process, but does require planning. The ship leader is the most important link. However, don’t overlook other adults who may be able to assist in the preparation of actual camp attendance, or as part of the leadership. Once the Spring Long Cruise ship leader is confirmed, take the following steps:

• Note the payment schedule and mark the dates on your calendar. Payments are made using an electronic check or credit card.
• Review plans with the ship committee and set a date for a parents’ information meeting as early as possible.
• Arrange sufficient leadership for the ship. 
• With the ship officers, set definite goals to be accomplished by the ship during the event. Determine what each Scout should accomplish. 
• Discuss personal equipment with the Scouts in the ship and make a list of personal gear needed. Have the ship officers check with Scouts to be sure all personal equipment and that all ship equipment is ready.
• Review ship organization, considering the Scouts who will be attending camp. Select ship officers for the event; some rearranging may be necessary.
• Collect camp fees. 
• Ensure all Scouts have a copy of the Sea Scout Personal Advancement Record (SPAR). Compile needed advancements to share with the event leadership for planning purposes.
• Make final arrangements for safe transportation to and from camp.
• Begin collecting the required paperwork two months before the event.

Arrival

Ships should arrive on Sunday between 1:00 - 3:00 pm o ensure there is sufficient time to check-in and set up camp before dinner. 

Upon arrival, the ship will go to their campsite while one of the adult leaders proceeds to camp headquarters to check-in the ship. 

Check-in

⇒ Paperwork: A ship leader will take all of the required paperwork to the camp business office.

⇒ Campsites: Campsite assignments will be provided to the ship leader and the ship will proceed to the campsite. After arriving at the campsite, Scouts and adults should prepare for swim tests (change into swimsuits and take a towel). 

⇒ Swim Checks: Report to the aquatic area. All persons should complete a swim check whether they plan to swim or not. Buddy tags are issued based on the level of swimming proficiency. Ships may conduct swim checks prior to camp. 

⇒ Leader Meeting: There will be an adult leader and SPL meeting held on Sunday during the afternoon. 

As a residential camp accredited by Scouting America, the staff closely follows all youth protection policies set forth by Scouting America. In addition, the State of Texas has enacted statutes and regulations concerning youth protection which also applies to the camp. No exceptions to these policies may be made.

Two-Deep Leadership

"Two registered adult leaders 21 years of age or over are required at all Scouting activities, including meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth. Notwithstanding the minimum leader requirements, age- and program-appropriate supervision must always be provided." (Source)

"All adults accompanying a Scouting unit who are present at the activity for 72 total hours or more must be registered as leaders. The 72 hours need not be consecutive. One-on-one contact between adult leaders and youth members is prohibited both inside and outside of Scouting." (Youth Protection and Barriers to Abuse FAQs)

Adult leaders may rotate in and out as needed so long as there sufficient supervision on the property at all times. Register the adult that will be arriving first. When such rotations occur, adults must check-in and out of the camp office so that the camp staff is made aware of the identity and contact information for all adult leaders for each ship in camp. Every adult must complete an Adult in Camp Compliance form.

Texas Youth Camp Safety and Health Act

In order to protect the health and safety of youth attending residential camps in the State of Texas, the Texas legislature has enacted the Texas Youth Camp Safety and Health Act. While many portions of this statute concern the facilities and staffing of a youth residential camp, portions of this law affect ships directly.

All adults coming to camp, whether working on staff or not, must complete the Adult in Camp Compliance form no later than 30 days before the first day of camp. Completing this form allows the council office staff to complete a criminal background check on each adult in camp (regardless of time spent in camp).

Youth Protection Training (YPT)

Every adult in the camp must have current Youth Protection Training (YPT) online at My.Scouting.org (expires every two years). A copy of the Certificate of Completion for every adult attending camp must be provided to the camp office on or before the first day of camp.

The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. Scouting America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

• Two-deep leadership on all outings required.  
• One-on-one contact between adults and youth members is prohibited. 
• The buddy system should be used at all times. 
• Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines  Guide to Safe Scouting  Sweet Sixteen  Enterprise Risk Management

Buddy System

All Scouts should adhere to the buddy system throughout the camp. Scouting’s buddy system calls for Scouts to pair up with a friend or two for all activities. This helps ensure safety and accountability and teaches Scouts to have responsibility for others. No Scout should ever be found wandering through camp alone. It can be difficult to implement the buddy system when a Scout does not schedule classes with fellow members of their ship. Ship leaders are encouraged to pair Scouts in classes as much as possible. If this is not feasible, the Scout should walk with other Scouts in the class to the location of the merit badge class. Due to the number of Scouts and the short amount of time between classes, this should be a relatively simple exercise. 

BSA Annual Health and Medical Record

All persons coming to the Spring Long Cruise, whether youth or adult and regardless of the amount of time spent in camp, must have a completed BSA Annual Health and Medical Record (AHMR) consisting of Parts A, B, and C. The form must be completed in its entirety and must contain all applicable signatures. Forms can be downloaded at www.scouting.org/scoutsource/healthandsafety/ahmr.aspx. The form must be completely filled out and signed by a physician and a parent/guardian (Scout if under 18).

Forms must be completed annually. An AHMR is valid through the end of the 12^th month from the date it was administered by the medical provider. For example, a physical administered June 3, 2020, would be valid until June 30, 2021. There is no provision for the administration of a physical examination to be done at camp. If a Scout does not have an Annual Health and Medical Record, they will either have to secure one from an area doctor at their expense or return home.

BSA Health and Medical Record

Please carefully review all BSA Annual Health and Medical Records prior to check-in. Give yourself ample time so that any errors or omissions may be corrected by the parents of the youth or the adult to whom the form belongs. Common errors or omissions made on the BSA Annual Health and Medical Record:

• Part A is missing immunizations or is missing dates for the immunizations. Please complete the form rather than attaching an immunization record alone. Incorporating the information into the form speeds up the process of evaluating the form itself at check-in.

• Part B is not signed by the adult participant or by an adult or guardian (for youth). 

• Part C of the form signed by a physician within one year. 

• Using an outdated form. To ensure you are using the correct form, use the form available at www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx.

At check-in, the ship is to provide two copies of the BSA Annual Health and Medical Record (including Parts A, B & C - under Are You Going to Camp?) signed by a physician for every camper (youth and adult). Parts A, B, and C should be stapled for one person. One copy should be placed in a 3-ring binder and labeled with ship number with all forms alphabetized to be kept in the health lodge. Do not provide original forms; it is best to provide copies. The ship will keep the second copy at the campsite. The ship can pick up the binder before leaving camp. Any forms left at camp will be destroyed. 

• FAQs about the Annual Health and Medical Record
• Read about important medical risk factors

Prescription and Over-the-Counter Medication

Scouts and adults who require medication should bring enough of the medication to last throughout camp, but only the amount of medication needed at camp. If requested, pharmacists will provide a second labeled container for medications so only the needed prescription can be sent to camp and the remainder can be kept at home.

The taking of prescription medication and over-the-counter (OTC) is the responsibility of the individual taking the medication and/or that individual’s parent or guardian. Ship leaders should ensure that prescription medications for their Scouts are properly stored and administered.

BSA National Camping Standards (HS-508) states the following rules apply to storage and administration of medication:

HS-508: Medication Control (revised January 1, 2020)

A. The camp requires that all prescription and over-the-counter (OTC) medications be stored under lock (including those requiring refrigeration), except when in the controlled presence of health care staff or other adult leader responsible for administration and/or dispensing medications.

1. An exception may be made for a limited amount of medication to be carried by a camper, leader, parent, or staff member for life-threatening conditions, including epinephrine injector, heart medication, and inhalers, or for a limited amount of medication approved for use in a first-aid kit.

B. Medications must be 1. Kept in their original containers; or 2. Labeled and maintained in a fashion approved by the council health supervisor.

C. Medications must be administered and/or dispensed as follows: 1. For prescription medications, in accordance with the prescribing health care provider’s directions or a parent/guardian’s signed summary thereof. 2. For OTC medications, in accordance with the original label, except as otherwise provided by the council’s health supervisor, or a prescribing health care provider’s directions, or a parent/guardian’s signed summary thereof.

Locked refrigerated storage is available in the health lodge. The camp medical staff shall advise the acting Skipper as to whether a medication falls under exceptions (HS-508A1).

The camp health officer reviews all BSA Annual Health and Medical Record provided by the Scout for instructions regarding medications that may be administered to the Scout.

Swim Checks

On Sunday, after Scouts drop off their gear at their campsite, Scouts and adults should change into swimsuits, take a towel and report to the aquatic area. All Scouts and adults should complete a swim check whether they plan to swim or not. Buddy tags will be issued based on the level of swimming proficiency.

• A developmental swim class available for Scouts who are unable to swim or unable to pass a swim test. 
• Adult assistance is needed to hand out the buddy tags during the swim check.

Swim Checks Prior to Camp. Ships may complete their swim checks locally prior to camp following the Swim Classification Procedures. The ship-level swim check must be conducted by one of the following certified people: Aquatics Instructor, BSA; Aquatics Cub Supervisor; BSA Lifeguard; BSA Swimming & Water Rescue; or other lifeguard, swimming instructor, etc. When swim tests are conducted prior to camp, the camp aquatics director shall reserve the authority to review or retest all participants to ensure that standards have been maintained for the safety of everyone. 

Swim Classification Procedures Record and Classifications

Special Accommodations

If a participant has special medical needs, such as refrigeration for medicine, please ensure that information is included in the online registration. CPAP machines must be battery-powered, as power outlets close to campsites are scarce; however, the camp staff will attempt to meet reasonable requests to accommodate timely requests submitted through the registration. Participants may need to bring specialty items to help make some requests possible. Learn more about special dietary needs.

Health Lodge

The Health Lodge is located in the Headquarters Building. The Health Lodge at camp is available 24 hours a day and is prepared to handle minor injuries and illnesses. The buddy system should be followed at all times.

For minor injury or illness bring the Scout/adult to the Health Lodge for treatment. The waiting area for the health lodge is on the porch area just outside the building near the entrance to the health lodge. A screening will be conducted on the porch before any person is brought into the lodge for treatment.

For a major injury (broken bones, unconsciousness, unsure), send a runner to the Health Lodge and medical staff will come to the Scout or adult. Please do not move a Scout or adult with a major injury! Any emergency that cannot be treated at the health lodge will be referred to a local hospital or doctor’s clinic. The ship leader or assistant will transport the patient to the outside medical facility. In the event of a medical emergency, report to the health lodge at the camp headquarters building.

• If the camp medics are not in the office, there is a whiteboard near the door that will advise how to reach them.
• Every Scout and adult who attends camp MUST have an annual BSA Annual Health and Medical Record completed within the last 12 months prior to attending camp. A copy of your health record will be turned in during check-in at camp.
• There is NO provision for the administration of a physical examination to be done at camp. If a Scout does NOT have a current health and medical record on file, they will either have to secure one from an area doctor at their expense or they will have to return home at their expense.
• The camp reserves the right to refuse admittance to a Scout who, in the opinion of the camp health officer and the camp director, has any physical or medical problem which could present a hazard to themselves or other Scouts. Scouts may be sent home at their expense.

Hospital or Doctor Treatment

Should any participant at Camp Strake require medical treatment beyond the first-aid capabilities provided by camp staff at the health lodge, they will be evacuated to the nearest medical treatment facility. Special arrangements for treatment of more serious cases have been made with physicians and hospitals at the nearest hospital, Conroe Regional Medical Center, 504 Medical Center Blvd, Conroe, TX. If such treatment is required, the camper's parent(s) will be notified by telephone, and their desires concerning further treatment will be respected.

In the event that a camper requires the attention of a doctor or the services of a hospital, the following procedure must be followed:

1. The responsibility of the ship leadership is to provide transportation for ship member(s) requiring services from a doctor or hospital.
2. One adult leader from the ship will accompany the ship member(s) requiring services from a doctor or hospital and is asked to carry insurance forms in for completion. He must obtain the individual's health record from the health officer before going to the doctor or hospital.
3. Parent(s) or guardian(s) will be immediately notified by the camp health officer of any serious illness or injury. If parents will not be at home during the week of camp, have them advise you where they can be located.
4. The camp will provide transportation only when a ship has none available.
5. Directions to doctor's offices and hospitals will be available at the health lodge.
6. All cases requiring outside medical care must be cleared by the camp health officer. This is an agreement with the local health services facilities, insurance company, and a claim procedure.
7. Check back in with health officer upon return to camp and return health form.

Any clarification of the above procedures may be obtained by discussing them with the health officers on duty at the health lodge. 

Emergency Preparedness

The camp has emergency phone numbers posted near all camp office telephones and FM radio communication throughout the camp. In an emergency, the camp director, or designee, will initiate emergency procedures depending upon the situation. During emergencies, adult leaders should supervise their own ship’s response appropriately.

Emergency signals

There are two types of emergency alarms. The first is a solid tone for general emergencies. When you hear the camp alarm (siren), you must immediately assemble with your ship at your campsite, take a headcount, have the boatswain report your attendance to the staff member in charge, and await further instructions. If for whatever reason the campsites are unsafe, the staff will direct people to the grand pavilion as a secondary assembly area. Stay at the assembly area until the all-clear is given.

The second type of alarm will be a pulsing siren. This signifies a weather emergency. This part of Texas is prone to afternoon thunderstorms, with the potential for the formation of tornados. Whenever a serious storm approaches, everyone in the camp should move into the nearest designated shelter. All permanent structures at Camp Strake are suitable shelters during an emergency.

Emergency Evacuation

In the event of a fire or other hazardous condition that requires evacuation of the camp, instructions will be provided by the camp staff at the Grand Pavilion on procedures to follow to exit camp as quickly as possible, while maintaining accountability of staff and campers.

Drills

In accordance with BSA National Camping Standards (AO-805), an emergency drill will be conducted each week of camp. Every person must report to their campsite when the alarm is sounded, drill or no drill!

Council Insurance

All registered members of Sam Houston Area Council ships are covered by Health Special Risk ship insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is secondary coverage. If there is no other policy, this will be the primary insurance. Out-of-council ships must provide proof of accident and sickness insurance upon arrival at camp.

The plan is with Health Special Risk, Inc. and is excess coverage. The first $300.00 or less of coverage will be paid by Health Special Risk, Inc. Charges above $300.00 should be filed under the family’s major medical insurance. Health Special Risk, Inc. will then pay all charges not recovered under any other insurance. Families without insurance will receive instructions from Health Special Risk, Inc., but in any event up to $7,500 of coverage for sickness or injury is provided (Special coverage limits cover dental and transportation). The camp will file the initial claim at the time of treatment. All patients must be referred to the physician or hospital by camp health personnel. For additional information, contact wayne.mcleland@scouting.org.

Each participant is responsible for transportation to and from camp.

Transportation

BSA National Vehicle Insurance Requirements

Each ship is responsible for safe transportation to and from camp and meets the requirements as laid out in the current version of the Guide to Safe Scouting.

Use of Vehicles / Trailers In Camp

Camp Strake has been designed to minimize driving on the site. There is parking close to each campsite.

Upon arrival at camp, drivers of vehicles will be provided parking passes. Drivers are required to write their name and cell phone number on the parking pass itself and keep it visible on their dashboard at all times the vehicle is present on camp property. The name and phone number on the parking pass will allow the security staff to contact the vehicle owner in the event the vehicle needs to be moved or if any other issues with the vehicle arise. Once personal vehicles have been checked in at the camp entrance, drivers will be directed to the appropriate parking area for their campsite. Vehicles will be parked near the assigned campsite and remain there during the week.

The camp trail system and facility layout affords easy foot traffic to all camp activity locations. It is not necessary, nor permissible, to drive personal vehicles around the camp.

Adults or Scouts with mobility concerns should coordinate with the camp director for assistance in meeting transportation needs. Ship trailers will be parked in the same lot as other vehicles.

Vehicles must stay on roads at all times. Passengers are not permitted to ride in the bed of trucks or in trailers. Vehicles without proper parking permits found on the property may be towed at the owner’s expense. Under no circumstances should a vehicle or trailer enter the campsite itself at any time. The entry of vehicles into the campsite could leave unsightly ruts in the campsite and could possibly damage plumbing located close to the surface. Parking areas are provided at designated locations for leaders who drive vehicles. Only camp vehicles are permitted beyond the parking lot on camp service roads.

Ship trailers are to be parked off of the service road in the available parking areas in front of each campsite.

The speed limit in camp is 20 mph on blacktop roads (unless otherwise posted)..

Drivers who continue to violate rules regarding the operation of vehicles in camp will be asked to leave camp immediately.

For the safety of all in camp, procedures have been implemented for leaving and returning to camp while camp is ongoing.

Adults Leaving and Returning

Scouters (aged 18 or older) may leave camp and return as needed. Please make efforts to keep trips in and out of the camp to a minimum. Adults are to check-in and out with the camp office so that the camp staff is aware of who is on the property at all times. In the event of an emergency, the staff must be able to account for all campers.

Youth Leaving and Returning

Shore Leave: There is no shore leave. All youth are responsible for staying within the limits of Camp Strake. Ship officers and adults are responsible for compliance with this rule.

Parents are encouraged to allow Scout to remain at camp all week. This reduces unnecessary traffic in and out of camp and allows youth to have the complete camp experience with their ship. Youth will only be allowed to check out from camp prior to final checkout by an adult authorized on Part B of the Scout’s BSA Annual Health and Medical Record. Please ensure that parents in your ship have included all authorized adults on this form. Without this authorization on the form, only an adult from the Scout’s ship registered for camp or the parent signing the form will be allowed to remove the child from camp prior to the final checkout.

No one, including a Scout leader or parent, will be allowed to leave camp with a person under the age of 18 without having checked out at the camp office and receiving a ticket which will be taken by security just before you reach the exit of the camp.

During checkout, on the last day of camp, adult leaders will receive exit tickets for all youth in their ship from their camp commissioner once they have successfully checked out.

Visitors

Visitors are welcome at camp on any day but must stop by the check-in building before proceeding to a campsite or program area.

Visitor Policies: All visitors must follow BSA Guide to Safe Scouting policies and follow Youth Protection Guidelines at all Scouting events. One-on-one contact between adults and youth members youth who are not their children is strictly prohibited. 

Background Check: Visitors are encouraged to complete an Adult in Camp Compliance (ACC) form at least two weeks before camp; visitors who have not completed an ACC form and had the results received by the council (this can take up to two weeks) will have to be escorted by an adult from the ship the entire time they are on camp property and will only be permitted to enter camp if an adult member from the ship is available to escort them. Adult visitors that plan to stay the night must complete an ACC form at least two weeks (to ensure the results are received by the council) before camp per state requirements. 

Adult in Camp Compliance Form (every adult attending must complete) 

Medical Form: Visitors are to bring a BSA Annual Health and Medical Record (Parts A & B - for All Scouting Events).

BSA Annual Health and Medical Record

Departure

Please plan to depart camp by 8:00 am on Saturday morning. The camp commissioner staff and your campsite host will be available for campsite inspections as early as your request. Breakfast will be a delicious boxed breakfast that your ship can enjoy at the campsite or on the road. This will allow you to continue breaking camp or to hit the road earlier.

The air-conditioned dining hall seats 450 people. The dining hall has commercial gas stoves and ovens, food preparation areas, plenty of utensils and cooling supplies, a dry goods storage area, a dishwashing area, two walk-in refrigerators, three freezers, and much more. High-quality and nutritious meals will be provided on-site by a professional custom food service company. All menus have been reviewed by a certified dietician and are designed to provide active and healthy youth and adults with the nutrition and calorie intake needed for camping.

The first meal served will be dinner on Sunday evening, so ships should make plans to eat lunch before arriving at camp. A grab-and-go breakfast is served on Saturday morning as ships prepare to check out and depart.

Seconds are available after everyone has been served, so there is plenty of food for everyone. Snacks are available in the Trading Post.

Galley

Each ship will be required to provide Sea Scouts to assist with cooking, serving meals and cleaning the dining hall after meals are completed on a rotating basis. Adult volunteers are also appreciated in the gallery. If possible, Ordinary advancement credit will be provided for appropriate work performed. Menu preparation is a separate Ordinary requirement. 

Special Dietary Needs

Allergies and special diets are a common concern. The food service providers are very experienced with accommodating most diets for religious, medical, or allergy needs; however, dietary requests must be submitted as part of registration prior to arrival at camp. Not all diets can be accommodated; campers will be notified before the event if accommodations cannot be made.

• While at camp, participants could participant in many dining styles such as family-style dining, cafeteria-style dining, and/or self-serve bars.
• It is the expectation that all campers have the necessary knowledge of their diet and can manage their food choices.
• Camp staff cannot guarantee an allergen-free environment. Careful consideration needs to be taken for campers with severe allergies, particularly those susceptible to airborne transmission.
• If a camper has a severe allergy or dietary restriction, contact the camp directors to discuss if the camp staff is properly equipped to manage needs.
• While the staff works to meet all dietary requirements, food is prepared in an area with milk, eggs, peanut, tree nut, wheat, soy, fish, and cross-contamination may occur.
• Upon arrival at camp and prior to their first meal eaten, it is the camper's responsibility to identify themselves to the kitchen staff; then cooperate in helping the camp staff meet their need(s).

Participants with special diets can request access to refrigerators, freezers, and microwaves to heat food, but actual cooking must be done at the campsite.

Camp Headquarters

Headquarters houses the camp phone, lost and found, ship mail, camp director's office, program director's office, camp commissioner office, quartermaster, trading post, health lodge, and business manager's office. Office hours will be posted.

Trading Post

The trading post is located in camp headquarters and is stocked with an assortment of collectible items, camp essentials, merit badge pamphlets, t-shirts, handicraft supplies, camp patches, mugs, cold drinks, ice cream, and candy. The trading posts accept cash, checks and credit cards (Master Card, Visa, American Express and Discover) for your convenience. Hours for the trading post can be found on the doors to the trading post.

Lost and Found

Lost and found items will be kept at the camp office. Leaders and parents should urge Scouts to mark all possessions with name and ship numbers. Valuable items will be kept in a lock-box until identified and claimed by the owner. Please check with the office manager to inquire about lost and found items or to turn in found items. Any items not marked and not collected will be donated to a local charity one week after the close of camp.

To assist us in returning items to their rightful owner, please ensure that all items your ship brings to camp have the owner’s name and ship number marked on them.

Internet Access

Internet and WiFi are limited at camp. If internet access is required, it is recommended that you provide your own hot spot.

Phones

Telephones for Scout use are not available at camp. If you have an emergency and need to leave a message for a Scout or leader, you can leave a message at the respective camp listed above. You are strongly encouraged not to let your Scout bring a cell phone to camp. As a courtesy to all campers and in respect of the outdoor experience, adult cell phone use is limited to designated locations. <insert Camp Strake phone number>

Shower Houses

Each campsite has modern restroom and shower houses within walking distance. Each latrine comes complete with two private modern toilets and a handwashing station. Each shower has individual showers for each Scout or adult. It is the responsibility of the ship leadership to monitor the behavior of the Scouts at the showers.

A schedule will be provided at the first Skipper/Boatswain meeting assigning ships for cleaning the shower/restroom facility that is nearest their campsite. Cleaning material will be at each facility and additional materials may be obtained for the camp quartermaster.

Wild Animals

Camp is an outdoor experience, and as such, we are visitors to the camp’s natural area. As Scouts, we must remember to live up to the Outdoor Code and be considerate in the outdoors. Throwing rocks at or attempting to catch animals such as rabbits, snakes, armadillos, etc is not only dangerous to the animal, but to campers as well. Please report any troubles with snakes or other animals to the camp staff immediately.

Leave No Trace

Instilling values in young people and preparing them to make moral and ethical choices throughout their lifetime is the mission of Scouting America. Leave No Trace helps reinforce that mission, and reminds us to respect the rights of other users of the outdoors as well as future generations. Appreciation for our natural environment and knowledge of the interrelationships of nature bolster our respect and reverence toward the environment and nature. Leave No Trace is an awareness and an attitude rather than a set of rules. It applies in your backyard or local park as much as in the backcountry. We should all practice Leave No Trace in our thinking and actions–wherever we go.

The principles of Leave No Trace might seem unimportant until you consider the combined effects of millions of outdoor visitors. One poorly located campsite or campfire may have little significance, but thousands of such instances seriously degrade the outdoor experience for all. Leaving no trace is everyone’s responsibility. All participants are asked to follow the seven principles of Leave No Trace. 

1. Plan Ahead and Prepare
2. Travel and Camp on Durable Surfaces
3. Dispose of Waste Properly (Pack It In, Pack It Out)
4. Leave What You Find
5. Minimize Campfire Impacts
6. Respect Wildlife
7. Be Considerate of Other Visitors

Smoking / Vaping Policy

Per the Guide to Safe Scouting, smoking or vaping by youth at any Scouting event shall not be tolerated.

"An important way adult leaders can model healthy living is by following the policies on alcohol, tobacco, and drugs. Leaders should support the attitude that they, as well as youths, are better off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth participants. This includes the use of electronic cigarettes, personal vaporizers, or electronic nicotine delivery systems that simulate tobacco smoking. All Scouting functions, meetings, and activities should be conducted on a smoke-free basis, with smoking areas located away from all participants. As outlined in the Scouter Code of Conduct, Scouting activities are not a place to possess, distribute, transport, consume, or use any of the following items prohibited by law or in violation of any Scouting rules, regulations, and policies: alcoholic beverages or controlled substances, including marijuana. In addition, the Code of Conduct specifies that if you are taking prescription medications with the potential of impairing any functioning or judgment, you will not engage in activities that would put Scouts at risk, including driving or operating equipment." Source

Smoking by adults is not permitted in any tent, pavilion or building. Smoking is also not permitted in the dining hall at any time. While we highly discourage smoking while in camp, adults who choose to do so in the designated areas and must not smoke within sight of any youth. Moreover, in the event of a burn ban, smoking may be prohibited on the property. Please check with the camp office to determine whether such a burn ban is in place.

Alcohol, Illegal Drugs or Stimulants

The consumption, possession or use of alcohol or illegal drugs or controlled substances while participating in the program is not permitted. The camp staff will enforce all local, state, and federal laws when a violation involving the above substances is reported. Violators will be asked to leave the camp immediately.

Personal Firearms

Personal firearms, ammunition, bows and arrows, and fireworks are not allowed in camp. Ammunition for Scouts working on the rifle or shotgun shooting merit badges is provided as part of the overall camp fees. Camp Strake is private property and does not allow concealed carry or open carry of firearms.

Fires, Liquid Fuels, and Propane

Depending on conditions, fires may be built in the campsite firering with proper supervision. There may also be a controlled firefighting practice in which every Sea Scout is expected to participate.

Liquid fuels are not permitted. Propane is to be used only under adult supervision. Empty cylinders and cans must be given to the camp quartermaster for disposal. National policy prohibits the use of open flames in tents and includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking materials. (Source) 

Preparing for camp is an easy process, but does require planning. The ship leader is the most important link. However, don’t overlook other adults who may be able to assist in the preparation of actual camp attendance, or as part of the leadership. Once the Spring Long Cruise ship leader is confirmed, take the following steps:

• Note the payment schedule and mark the dates on your calendar. Payments are made using an electronic check or credit card.
• Review plans with the ship committee and set a date for a parents’ information meeting as early as possible.
• Arrange sufficient leadership for the ship. 
• With the ship officers, set definite goals to be accomplished by the ship during the event. Determine what each Scout should accomplish. 
• Discuss personal equipment with the Scouts in the ship and make a list of personal gear needed. Have the ship officers check with Scouts to be sure all personal equipment and that all ship equipment is ready.
• Review ship organization, considering the Scouts who will be attending camp. Select ship officers for the event; some rearranging may be necessary.
• Collect camp fees. 
• Ensure all Scouts have a copy of the Sea Scout Personal Advancement Record (SPAR). Compile needed advancements to share with the event leadership for planning purposes.
• Make final arrangements for safe transportation to and from camp.
• Begin collecting the required paperwork two months before the event.