Blackpug Tips for Units
Helpful Registration Videos
How to Login:
How to add Merit Badges:
Unit: How to view payment schedule
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year-Round Camping)
- Select the activity
- Click on Participants Tab
- Click on View Registration
- Under first Registration Contact, select Additional Actions
- - Payment Schedule
Unit: How to view payment history - FINISH
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Participants Tab
- Click on View Registration
- Under first Registration Contact, select Additional Actions
- - Payment History
- Video - ???
Unit: How to manage participant classes - FINISH
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Participants Tab
- Click on View Registration
- Under first Registration Contact, select Additional Actions
- Change Participant Type
- Video - ???
Unit: How to change participant type - FINISH
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Participants Tab
- Click on View Registration
- Under first Registration Contact, select Additional Actions
- Change Participant Type
- Video - ???
Unit: How to edit billing info - FINISH
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Participants Tab
- Click on View Registration
- Under first Registration Contact, select Additional Actions
- - Edit Billing Info
- Video - ???
Unit: How to give parents access to make payments and change class schedule
Unit: How to add participant names
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Participants Tab
- Click on Update Information button for each participant
- Video
Unit: How to add / delete participants
Note: this feature may be turned off for some events
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Participants Tab
- Click on Registration Contact
- Select Additional Actions Dropdown
- Select Add or Delete Participants
- Video
FINISH
Unit: How to view event numbers, payments made, balance due
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Summary Tab
Unit: How to make a payment
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Payment Tab
Unit: How to View Reports
- Go to https://scoutingevent.com/000/Login/
- Click on profile name (top right)
- Click on View Activity (tabs: Summer Camp & Activities or Year Round Camping)
- Select the activity
- Click on Reports Tab
Merit Badge Event Reports
A variety of reports are available:
| |
- Preparing for the Event |
⇒ Class Schedule Checklist Sheet: report Scouts can use to indicate which classes they are interested in (print a copy for each Scout)
⇒ Unit Roster: Scoutmaster report with a list of all Scouts attending with check boxes to keep track of things like medical forms
⇒ Unit Roster Registrant: Scoutmaster report with a list of all Scouts by registrant type attending with check boxes to keep track of things like medical forms
⇒ Prerequisites by Scouts: a report for Scouts listing prerequisites they should work on before the event (one page per Scout).
⇒ Prerequisites by Unit: summarizes all prerequisites that Scouts should work on before the event, making it useful for planning troop meetings le |
| |
- Print Before Arrival |
⇒ Class Schedule or Participant Class Schedule: two types of reports for Scouts with their merit badge schedule (one page per Scout)
⇒ Scout Summary: summarizes all Scouts' schedules.
⇒ Period Summary: lists where every Scout should be each period.
⇒ Class Summary: lists Scouts taking each class
⇒ Scoutmaster QR Codes: QR codes for the unit and each Scout used to access class and merit badge schedules on mobile devices. |
| |
- After the Event |
⇒ Scoutbook Export: is a report of all merit badge completions that can be uploaded into Scoutbook so Scout's get credit for advancements completed. Note: rank advancements have to be entered manually.
⇒ Unit Advancement Summary: summarizes all advancements completed at camp (e.g., merit badges, rank advancements)
⇒ Unit Advancement Detail: list of all advancements completed at camp in a grid (one page per Scout) |
| |
- Resources |
⇒ Class Data: Excel report listing all Scouts and merit badge classes
⇒ Customer Invoice: shows all payments
⇒ Event Additional Fees: lists any additional fees |
Scoutbook Uploads
After an event, the person who registered the troop, the Scoutmaster, and Committee Chair, can pull advancement reports.
A variety of reports are available:
⇒ Unit Advancement Summary: summarizes all advancements completed at camp (e.g., merit badges, rank advancements)
⇒ Unit Advancement Detail: list of all advancements completed at camp in a grid (one page per Scout)
⇒ Scoutbook Export: is a report of all merit badge completions that can be uploaded into Scoutbook so Scout's get credit for advancements completed. Note: rank advancements have to be entered manually.
Scoutbook Export Report Instructions: This report exports merit badge data in Scoutbook format using Scoutbook's "advancement.csv" template. Cub Scout awards are excluded because Scoutbook doesn't upload those. Chrome Users - an extension is available that allows direct import of this data into Scoutbook. This extension can be obtained here: Feature Assistant Extension for Scoutbook. Firefox Users - a similar extension for Firefox can be obtained here: Feature Assistant - Scoutbook. A document describing the upload process can be found here: Importing Summer Camp Data from Black Pug Software
Volunteer Tips
EVENTS
How to see registration numbers
- Go to https://blackpugsoftware.com/
- Select Login (top right). If you don’t know your password, select Forgot Password.
- Click on the Golden Ticket icon (at the top).
- Type in the name of the event in the search box ( can also search district name or district initials like AP for Apollo or words like training, council or Strake).
- Click on the Event dropdown and then Summary.
How to pull reports: EVENTS (with a specific date):
- Go to https://blackpugsoftware.com/
- Select Login (top right). If you don’t know your password, select Forgot Password.
- Click on the Golden Ticket icon (at the top).
- Type in the name of the event in the search box ( can also search district name or district initials like AP for Apollo or words like training, council or Strake).
- Click on the 3 dots on the right, then select “Reporting.”
- Click on “Event Operations.”
- Click on “Miscellaneous.”
- For a full report: Select “Event Data Dump.” Then, I recommend you click on the Heart at the top because this will be a favorite report for you.
- Important: check "Exclude In-Progress Participants"
- Select Preview Report. The report will be in your Downloads as a .cvs file (Event_Data_Dump)
Alternate way to pull reports
- Go to https://blackpugsoftware.com/
- Select Login (top right). If you don’t know your password, select Forgot Password.
- Click on the Gold Ticket icon (at the top).
- Type in the name of the event in the search box. (can also search district name or district initials like AP for Apollo or words like training, council or Strake).
- Click on the event
- Select the Event dropdown, then select “Reporting.”
- Click on “Event Operations.”
- Click on “Miscellaneous.”
- For a full report: Select “Event Data Dump.” Then, I recommend you click on the Heart at the top because this will be a favorite report for you.
Important: check "Exclude In-Progress Participants"
- Select Preview Report. The report will be in your Downloads as a .cvs file (Event_Data_Dump)
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How to pull reports: FORMS (surveys to collect information):
- Go to: https://blackpugsoftware.com/
- Select Login (top right). If you don’t know your password, select Forgot Password.
- Click on the File Folder icon (top of page)
- Type Event Title in the search box then press “Enter” button. (you can also search district name or district name initials like AP for Apollo or words like training or Strake).
- Click on the 3 dots on the right, then select Data.
- You will see all the submissions. Selecting “Form Data” will allow you to scroll through all the individual submissions. This might be useful if you want to just look at one.
- Select “Export to CVS.” Rename it to what you want. Then select “Click here to download”
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