Trail to Eagle Camp

 

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Adult Leadership

Meetings

Deadline for Outstanding Balances

All outstanding fees must be paid on or before February 28^th. Any troops not paying the full balance by that date risk having their registration canceled and all deposits being forfeited.

Camperships

Camperships are to Scouts with financial hardships. 

Campership Application

Refund Policy

The council refund policy can be found at shacbsa.org/refund.

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​​​​​​​​​​​​​​​​​​​​​​​​Updates:

• Questions and Support
• Request Supplies (e.g., for merit badge classes or program areas) (due March 1^st)
• Printing ( submit printing requests to Laquitta.Monroe@scouting.org by no later than Monday, March 4^th at noon.

One of the many unique aspects of Trail to Eagle Camp is that it is composed of volunteers. Dedicated volunteers take time away from work and their families in order to provide an outstanding program for the hundreds of Scouts who attend camp each year. Over 250 staff members are needed to provide the best possible program for the Scouts. Staff positions include serving as a merit badge counselor, service crew member or camp commissioner. Volunteers are also needed to help in the dining hall, trading post, quartermaster store, business office, and program areas. 

In order to be able to provide adequate staff for our camp, all troops attending camp need to provide at least one person from that troop to serve as a volunteer staffer for every six Scouts registered for camp, or any portion thereof. For example, if a troop is bringing just four Scouts to camp, they need one person from the troop to serve on staff for camp. If a troop is bringing eight Scouts to camp, two people must serve on staff. For troops bringing up to 12 Scouts, this shouldn’t pose a major issue, as each troop should be bringing at least two adults to camp to meet two-deep leadership requirements. Rest assured that any adult leader who agrees to staff at camp will not have the ability to supervise and advise their troop adversely affected. The greatest need for most staffers is during times when most Scouts are busy at merit badge classes or enjoying activity periods.

Prospective staff members must be at least 15 years of age (certain staff positions have more stringent age requirements). Interested persons may apply for staff. Applications are approved by the camp director and must be submitted on or before November 15^th.

Volunteer Staff (attending with their troop)

Volunteer Staff (attending on their own)

Youth Staff and CITs

Important Staff Deadlines

Staff Arrival

Staff not attending can arrive on Friday after dinner between 6:00 am - 9:00 pm or Saturday morning between 7:00 - 8:00 am.  Staff attending with their troop can arrive with their troop.

Staff Housing

Staff attending with their unit will camp with their unit. There are limited number of spots for cabins for staff attending independently. Request a cabin in the online staff registration link.

Merit Badge Counselors - Rosters

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Rosters will be provided to the counselor.  Rosters are to be turned in daily to HQ, so a copy can be made and advancements entered into Doubleknot.

• ✓ = advancement is complete
• ✓ on Done column = the entire badge is complete (individual advancements do not need to be checked) 
• A = Absent
• D = Did not Participate/Turn in assignments.

Blue cards are not used. A few weeks after camp, all of the completed requirements will be posted directly into Scoutbook. The adult who registered the unit can also log in to Doubleknot and pull a report of advancements completed at camp.       

Supplies

If you need any supplies in order to make your merit badge class a success, please compose a need and wish list and submit the request by March 1^st so the supplies can be ordered and shipped in time for camp! 

Request Supplies

Printing: Printing requests need to be sent to Laquitta.Monroe@scouting.org by March 4^th at noon.

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​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Super Troop is a temporary troop of Scouts from troops around the council. Super Troop allows Scouts to attend camp individually if their unit is not attending.

Super Troop is supervised by a volunteer Scoutmaster along with the parents of the Scouts who are attending Super Troop. 

Super Troop Registration

The parent/guardian typically registers Scouts for Super Troop. Register as a troop and then select Scout with Super Troop.

There cannot be more than three Scouts in the same troop; if there are more than three Scouts, the troop must provide a second registered adult and register as a traditional troop. 

All Super Troop campers must:

• ​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Have permission from their Scoutmaster to attend.  The Scoutmaster must ensure the Scout's readiness to attend camp. 
• Have the maturity to camp on their own, and be able to abide by the camp rules and follow the schedule independently.
• Have attended several campouts with their troop, and have solid camping skills including being capable if camping in rainy and cold weather.
• Must bring a current Annual Health and Medical Record (parts A, B1, B2, C) signed by a healthcare provider

Super Troop Leadership

Adult supervision will be provided by a volunteer Scoutmaster and parents attending Super Troop with their Scout. 

All adults attending:

• Must be a registered leader with their troop. 
• Must submit a criminal background check form
• Must have proof of current Youth Protection Training (taken at my.scouting.org). To print proof of YPT training, login to your my.scouting.org account. In the upper right corner, click on the person icon and then click on, “My Training.” Click on the printer icon, a new browser tab opens containing a .pdf file that you can then print to a printer or download to your computer. 
• Must bring a current Annual Health and Medical Record (parts A, B1, B2, C) signed by a healthcare provider
• Can participate in adult activities (e.g., Scoutmaster Chuck Wagon Cookoff) and trainings
• Can serve as a volunteer staff member 

There is a leader's lounge that you can work in during the day.  It has tables, electricity, coffee. There is Wifi at camp. The adults will help the Super Troop Scoutmaster lead the Super Troop youth leaders. The adults will help ensure the Scouts get to their merit badge classes and meals, have the opportunity to participate in evening activities, and STAY HYDRATED throughout the week. 

Super Troop Structure

Super Troop will be run as a traditional troop. A senior patrol leader (SPL), and assistant SLP will be elected. Scouts who want to be considered for a leadership position should have a two-minute speech prepared expressing why they are suited for the job. Scouts will be divided into patrols and elect a patrol leader.  There will be elections for both the girl troop and boy troop. 

Super Troop may be asked to help serve a meal, lead a grace or help with a flag ceremony. Like all troops and camp, Super Troop will be responsible for cleaning bath houses, disposing of trash and maintaining our campsite. Please talk with your Scout about that responsibility of pitching in and helping with these tasks. 

Dropoff / Pickup

Dropoff: Scouts can be dropped off at Camp Strake on March 8^th, after dinner, between 6:30 - 9:00 pm, or on March 9^th, after breakfast between 7:00 - 8:00 am. Super Troop will be in Campsites 9 and 10. Scouts do not need to wear their uniform to camp. Parents can drive to the campsite and help the Scouts unload their gear. 

Pickup: Scouts are to be picked up on March 11 ^th between 5:30 - 9:00 pm. Please ensure your Scout knows when you plan to pick them up so they can have their gear packed and help clean up the campsite before departure. Parents can drive to the campsite to load up the gear.  Parents must check out with the Super Troop Scoutmaster; parents will be given a check-out ticket by the Super Troop Scoutmaster that will need to be given to security staff at the check-out building (by the front gate).

Leaving early: if your Scout needs to leave camp for any reason, it is CRITICAL that you communicate with the Super Troop Scoutmaster. 

What to Bring

• ​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​See the participant packing list hints
• Mark all items with the Scout's name
• Do not bring valuables
• Don't forget the rain gear and weather-appropriate clothes. 

• Medications.  Bring any needed medications in their original container and make sure they are listed on the medical form. In addition, bring a completed Routine & Drug Administration Record so the camp staff can document when medications are administered. Medications will be administered by the camp medic. Scouts are allowed to carry an inhaler or epi pen. Learn more about medications in the Participant Guide.

• Cracker Barrel – Scouts are ALWAYS hungry and we would love to be able to host cracker barrel in the evenings. Please send snacks for 12 (or more). Try to avoid nuts and consider some gluten-free items.

• ​​​​​​​​​​​​​​​Medical Forms - Bring one copy of the Annual Health and Medical Record (Parts A, B1, B2, and C) completely filled out and signed by a healthcare provider. Unlike troops, Super Troop does not keep a copy in the campsite. Everything medical is handled by the camp medic (see specific instructions below about how to properly fill out the forms). Learn more about medical forms and medications  in the Participant Guide.

• Special Diets need to be included in the online registration. Learn more about special diets in the Participant Guide. Please let the Super Troop Scoutmaster know about any dietary restrictions so they can ensure the Scout knows how to navigate the dining room.

• Schedule. Please print a copy of your Scout's merit badge schedule. Go to http://app.doubleknot.com/signon/2509, click on the Registration tab, Reports drop-down, and select Unit Schedule with page breaks. Send an email to camp support if schedule changes are needed. Schedule changes can be made at HQ upon arrival.

Tents

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Super Troop will be camping in the two campsites at Camp Strake with canvas tents set up year-round. Participants will be assigned to tents with two campers (adults and Scouts) per tent following guidelines (e.g., separate tenting arrangements for male and female adults as well as for male and female youth; youth sharing tents must be no more than two years apart in age; youth and adults tent separately; spouses may share tents). Super Troop campers can bring their own tent (with rain fly and stakes). Adults should bring their own tent as we have a limited number available for Scouts. Cots are not provided. Cots can be rented. Pay for the cot at HQ or the trading post and pick it up at the QM.

Homesickness

According to the American Camp Association, most campers report at least some homesick feelings during one day of their camp stay. Common symptoms include mild depression, anxiety, withdrawn behavior, somatic—or physical—complaints, and misbehavior. Sometimes a Scout gets homesick and wants to leave early. Parents should contact the Super Troop Scoutmaster if Scouts contact them and exhibit any signs of homesickness during camp so that the adult leaders can assess the Scouts’ needs and provide positive coping outlets. Some of these strategies might be to get them involved in fun activities, encourage them to talk with other Scouts or a leader about their feelings, remind them of the fun things they have done or will do at camp, and provide special fun tasks each day. Learn more about homesickness.

Merit Badge Completions

A few weeks after camp, advancements completed will be uploaded in Scoutbook and any advancements completed during camp will be checked as completed. The unit leader will then approve the merit badge requirements completed. Learn more about the merit badge process at camp at shacbsa.org/eagle/#program.

Questions

For questions, contact us using the support email. About a week before camp, the contact email of the Super Troop Scoutmaster will be emailed to campers.

 

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• Meals & Special Diets
• Medical Forms and Medications

Scouts are expected to live the principles of the Scout Oath and Law.

Participant Packing List

​​​​​​​​​​​​​​​Camp App

We are thrilled to introduce our brand-new camp app, which will serve as a vital communication tool for all camp attendees, offering convenient access to essential resources such as the camp map, schedule, program updates, emergency announcements, and much more. You can find it by searching "Sam Houston Area Council" on both Apple and Android platforms.

Personal Possessions

Camp is an outdoor experience. A Scout misses a full outdoor experience by electronic devices. Personal items such as electronics should not be brought to camp. In all cases, personal valuables (watches, wallets, money) should not be in the open at camp. It is virtually impossible to provide security for these items. It is recommended that each unit bring a lockable storage container to secure valuables while an adult is not in the campsite. All items must be permanently marked with Scout's name and troop number. No adult or Scout should ever leave any electronic device unattended while charging anywhere at camp.

Camp Program 

Learn more about the exciting program and merit badges being offered at camp.

  Program / Merit Badges        

Meals

​​​​​​​​​​​​​​​The air-conditioned dining hall seats 450 people. All meals are served in the dining hall. The dining hall has commercial gas stoves and ovens, food preparation areas, plenty of utensils and cooling supplies, a dry goods storage area, a dishwashing area, two walk-in refrigerators, three freezers, and much more. High-quality and nutritious meals will be provided on-site by a professional custom food service company. All menus have been reviewed by a certified dietician and are designed to provide active and healthy youth and adults with the nutrition and calorie intake needed for camping.

There is a salad bar and pasta bar at every meal. Seconds are available after everyone has been served, so there is plenty of food for everyone. Snacks are available for purchase in the Trading Post.

Special Dietary Needs

​​​​​​​​​​​​​​​Allergies and special diets are common concerns. If a Scout requires a special diet, the unit leader must enter the information in the online registration system at least two weeks prior to arrival. The camp's food service providers are very experienced with accommodating most diets; however, not all diets can be accommodated. The unit leader will provide a parent and/or adult participant's email and phone number in the online registration system whenever a special diet is requested; the food service provider might contact the adult participant or a Scout's parent/guardian to discuss unique special requests.

The following diets can be accommodated: vegetarian, kosher, halal, no pork, no beef, gluten-free, nut-free, soy-free, dairy-free, and lactose intolerant. Shellfish is not served at camp. The only peanut product served in the dining hall are peanut butter in the extra food bar. Not all diets can be accommodated; if the camper has a unique request, the details should be entered into the online registration system along with an email and the food service provider will let them know if the request cannot be accommodated.

• While at camp, participants could participant in many dining styles such as family-style dining, cafeteria-style dining, and/or self-serve bars.
• It is the expectation that all campers have the necessary knowledge of their diet and can manage their food choices.
• Camp staff cannot guarantee an allergen-free environment. Careful consideration needs to be taken for campers with severe allergies, particularly those susceptible to airborne transmission.
• If a camper has a severe allergy or dietary restriction, contact the camp directors to discuss if the camp staff is properly equipped to manage needs.
• While the staff works to meet all dietary requirements, food is prepared in an area with milk, eggs, peanut, tree nut, wheat, soy, fish, and cross-contamination may occur.
• Upon arrival at camp and prior to their first meal eaten, it is the camper's responsibility to identify themselves to the kitchen staff; then cooperate in helping the camp staff meet their need(s).

Depending on the need, it may be necessary for campers with special dietary requirements to bring food items to supplement items available at camp. Participants with special diets can request access to refrigerators, freezers, and microwaves to heat food, but actual cooking must be done at the campsite.   

Annual Health and Medical Record

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Because camp is longer than 72 hours, every participant must have Parts A, B1, B2, and C, even if they will be at camp for less than 72 hours. The form must be completed in its entirety and must contain all applicable signatures. All entries must be completed in ink. Changes are allowed but should be dated and initialed by the person changing the form. Forms can be downloaded at www.scouting.org/scoutsource/healthandsafety/ahmr.aspx. The form must be completely filled out; part C must be signed by a healthcare provider.

Health and Medical Record

Forms must be completed annually. An AHMR is valid through the end of the 12^th month from the date it was administered by the medical provider. For example, a physical administered on March 9, 2023, would be valid until March 31, 2024. There is no provision for the administration of a physical examination to be done at camp. If a Scout does not have an Annual Health and Medical Record, they will either have to secure one from an area doctor at their expense or return home.

Please carefully review all Annual Health and Medical Records prior to check-in. Common errors made on the Annual Health and Medical Record:

• ​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Part A - Consent to Treat. Ensure the form is signed and dated by adult participants or the parent of Scouts under age 18. All signatures must be dated on or after 3/1/2024. Digital signatures must contain the proper digital information; cutting and pasting is not allowed. Authorization for a Scout to leave camp with an adult is at the bottom of the page.
• Part B1 - Contact Information and Health History.  Emergency contact information should be complete and include phone numbers. The health history should be complete with all lines marked either Yes or No.  In order to be able to treat youth in camp for more than immediate life-threatening conditions, our medical staff must have signed consent of a parent or guardian of a youth as contained in Part B. Also, adults who cannot otherwise consent due to incapacity must have signed this page in order for our medical staff to provide more than stabilization treatment.
• Part B2 - Allergies, Medications, and Immunizations.  List allergies to food, plants, medications, and insects on the form. If an EpiPen needs to be carried by the Scout or Scouter, it MUST be noted on the form. Any medication taken regularly should be listed. If the parent/adult guardian authorizes Over-the-Counter medication (OTC) to be given, the line must be signed, dated, and checked “Yes”.Complete the form rather than attaching an immunization record. Immunizations – currently, only the Tetanus immunization is required, and it (or updated boosters) must have been received within the last 10 years. A check of “Yes” and the latest date must be listed. The Texas Department of Health will not accept “Up-to-Date,” “Current,” or “On-file.” Please do not attach shot records to the AHMR. 
• Part B2 - Non-prescription medications.  Ensure the non-prescription medication question is checked (Yes or No) on Part B2 of the medical record whether non-prescription medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp. If the option to allow non-prescription medication is not checked, then it will be necessary for the unit leader of camp medical officer to attempt to contact the parent or guardian for permission to administer such medications. If they are unable to reach a parent/guardian, then the Scout will need further medical evaluation by the designated camp physician or hospital facility.
• Part C - Pre-participation Physical. All participants must complete a pre-participation physical on or after December 1, 2023. The form must be signed/dated by the health professional. Ensure that the healthcare provider completing Part C dates the form when signing.
• Using a current form. Download the latest form (revised 2019) at www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx.
• Do not provide original forms. While the camp staff will try to return forms, it is best to provide copies. The forms are destroyed after camp.
• ​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Digital signatures (or e-signatures) must be backed by an Adobe digital certificate. Approved digital signatures will have a certificate-based signature box (similar to the example on the right) on the signature line. Altered forms with signatures in a script font are not allowed.
• FAQs about the Annual Health and Medical Record
• Read about important medical risk factors 

Prescription and Non-Prescription Medications

All medication is the responsibility of either the individual taking the medication or that individual’s parent or guardian. A leader, after obtaining all the necessary information and permission, can agree to accept the responsibility of making sure a youth takes the necessary medication at the appropriate time, but Scouting America does not mandate or necessarily encourage the leader to do so. (Source)

• Scouts and adults who require medication must have all medications listed on the Annual Health and Medical Record. Be sure to check (Yes or No) on Part B2 of the Annual Health and Medical Record whether non-prescription medications (e.g., acetaminophen, antibiotic ointment, antacids, antihistamine, hydrocortisone cream) can be administered at camp. 
• Bring enough of the medication in sufficient quantities in the original container to last throughout camp, but only send the amount of medication needed at camp. If requested, most pharmacists will provide a second labeled container for medications so only the needed prescription can be sent to camp and the remainder can be kept at home in a labeled container.
• ​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Keep the medications in the original prescription bottle/container. 
• Place all medications in a zip-lock-type plastic bag with the Scout’s name on it. 
• Include a filled-out copy of the Routine Drug Administration Record. 
• Make sure the prescriptions are not expired, including inhalers and EpiPens.
• Make sure that youth with asthma inhalers or epinephrine auto-injectors have what they need when they need it. They should know how to use the medicines, and they should report the use to an adult.
• All information on administration, including any specialized equipment or medication (e.g., insulin injections, insulin pumps, and emergency medications) should be provided to unit leaders.
• Campers should not stop taking any maintenance medications unless instructed to do so by their doctor.
• If a medication needs to be refrigerated, contact the camp health officer.
• Emergency medications that may be needed for an emergency or on an urgent basis may be carried by the youth participant. A buddy or a responsible adult should be sure the youth has the emergency medication. • The youth participant must notify the adult leader immediately upon self-administering the emergency medication. • In many cases, an evaluation or further treatment by a healthcare provider may be needed after the use of some emergency medications, e.g., epinephrine, even if the youth member feels OK. It may also be necessary to obtain an additional supply if no additional doses are available. • Planning should address how the emergency medication will be administered and include how to develop the adult leader’s comfort in assisting the youth if necessary. • The parent or guardian should be notified of the use of emergency medication.

Unit leaders will collect, store, dispense, and document/record medications for their Scouts. Unit leaders are to store the medications in a locked container kept in a locked vehicle. Units will receive a medication record sheet upon check-in on the first day of camp from the camp medic. 

Routine Drug Administration Record       Medication Use in Scouting       Safe Use of Medication in Scouting

Buddy System

All Scouts should adhere to the buddy system throughout the camp. No Scout should ever be found wandering through camp alone. This can be difficult if the Scout doesn't have scheduled classes with fellow members of their troop. The troop leadership is encouraged to attempt to pair Scouts in classes as much as possible. If this is not feasible, the Scout should walk with other Scouts in the class to the location of the merit badge class. Due to the number of Scouts and the short amount of time between classes, this should be a relatively simple exercise.

Youth Leaving and Returning

Parents are encouraged to allow Scouts to remain at camp all week. This reduces unnecessary traffic in and out of camp and allows youth to have the complete camp experience with their troop. Youth will only be allowed to check out from camp prior to final checkout by an adult authorized on Part B of the Scout’s Annual Health and Medical Record. Please ensure that parents in your troop have included all authorized adults on this form. Without this authorization on the form, only an adult from the Scout’s troop registered for camp or the parent signing the form will be allowed to remove the child from camp prior to the final checkout.

No one, including a Scout leader or parent, will be allowed to leave camp with a person under the age of 18 without having checked out at the camp office and receiving a ticket which will be given to a security team member before leaving camp.

During checkout, on the last day of camp, adult leaders will receive exit tickets for all youth in their troop from their camp commissioner once they have successfully checked out.

Nonparticipants in Camp

For liability reasons, unregistered youth, younger siblings or friends, that are not registered as a member of Scouting America in a troop, crew, or ship are not allowed to participate in camp programs. 

Lost and Found

If any lost items are found, they should be turned in at the camp office as soon as is reasonably possible. Likewise, if anyone from your troop has lost an item while at camp, check with the camp office to determine if it has been returned there.

Lost items will be kept in the camp office through the end of camp. After camp, the camp director will dispose of the items left at camp (e.g., donated to a non-profit organization, returned to the council office, thrown in the trash). The council, nor its staff, shall be held responsible for any lost items.

Do not bring valuables to camp. To assist in returning items to their rightful owner, please ensure that all items brought to camp have the owner’s name and troop number marked on them.

Trading Post

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The trading post is located in the camp headquarters building and is stocked with merit badge pamphlets, t-shirts, Scouting literature, handicraft supplies, camp patches, mugs, camping equipment, cold drinks, ice cream, drinks and candy. The trading posts accept cash, and credit cards. Scouts who want to purchase a pocket knife must show their Totin' Chip. Hours for the trading post can be found on the doors to the trading post. There are no pre-orders of camp t-shirts and hats; these items will be sold onsite.

Illegal Substances 

Smoking or vaping by youth at any Scouting event will not be tolerated. If a youth is caught smoking at camp, the youth’s parents or guardians will be contacted by phone and shall be required to pick the youth up from camp immediately. The consumption, possession or use of alcohol or illegal drugs or controlled substances at camp is not permitted. All local, state, and federal laws will be followed when a violation involving the above substances is reported. Violators will be asked to leave the camp immediately.

Questions ​​​​​​​​​​​​​​​​​​​​​​​​

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Parents of campers should contact their unit leaders with questions about camp. Many of the adult leaders attending camp are quite experienced and can answer questions.

 

Unit leaders can contact us for questions and support.

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Campsites 

Google Map 

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Campsites are nestled in shaded areas throughout the camp. Each campsite has a large covered pavilion with picnic tables, 2 electrical plugs, a bulletin board, a fire pit, and a water spigot. There are no washers and dryers at camp (laundromats are located in Livingston, TX). 

All campsites will contain single-gender units. Brother and sister units will not be allowed to share a campsite; each unit must have a minimum of two-deep leadership and enough leaders to provide adequate and appropriate leadership.  

Campsite assignments will be provided to units when they check in on December 26^th.   

The camp commissioner will campsite assignments based on the troop's size; multiple troops will share a campsite. Requests to camp close to another unit (e.g., so brother and sister units can share equipment) and requests to share a campsite with another unit can be made during registration, but there are no guarantees that the request can be accommodated. Generators of any type are not permitted. The pavilions located in each campsite have electricity.

​​​​​​​​​​​​​​​Shower houses are located along the main campsite road and are shared by three or four campsites. Each stall in the shower house is ADA compliant and has a toilet, sink, and shower facility. There are no gender-specific stalls in these shower houses. 

Recommended Troop Equipment

Required Paperwork / Deadlines

How to Register or Update a Registration

Health, Medical, and Safety Issues

General Information

Meals

Camp Arrival and Check-in

Check-out

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Topics: 

• Merit Badge Classes  

Merit Badge Classes

     Camp Schedule    

Merit badge classes will be taught in half-day blocks.  Scouts will be able to take 4-6 Eagle Scout-required merit badge classes.

Prerequisites, Requirements Not Covered, Partials and Completions

​​​​​​​​​​​​​​​​​Attending a merit badge class does not guarantee that a Scout will complete the merit badge, but it is an opportunity for Scouts to meet with qualified counselors, to help them work on the requirements needed to complete a merit badge. Scouts should be ready to take notes and come prepared with notetaking materials and writing utensils. Remember one goal of the merit badge advancement system is to develop individual growth and initiative. 

Prerequisites: All Scouts are to read the merit badge book prior to camp. Merit Badge books can be purchased at an area Scout Shop. Scouts are to be prepared to answer the questions to each of the requirements before camp; Scouts are highly encouraged to print and complete the worksheets available at http://usscouts.org/usscouts/mb/worksheets/list.asp to help them prepare. Some merit badges require additional prerequisites to be must be completed before the merit badge fair.

Requirements not covered: Some of the requirements cannot be completed during the class. The Scout should bring documentation of requirements not covered. If the Scout does not complete the requirements not covered and take documentation to the class, the Scout will receive a partial completion of the merit badge. 

Partials: If the Scout does not complete the requirements not covered and bring documentation to the class, the Scout will receive a partial completion of the merit badge. The partial completion will be noted on the blue card, given to the Scout at the completion of the class. Scouts will need to complete the badge with a registered merit badge counselor approved for that particular badge back with their unit. Merit badge counselors are not usually available to serve as a counselor after merit badge fair ends unless arrangements are made. Find a list of merit badge counselors by logging into http://scoutbook.scouting.org with your my.scouting userID and password, click on My Dashboard, Administration, your unit and scroll down the page. Remember that a youth member must not meet one-on-one with an adult. Sessions with counselors must take place where others can view the interaction, or the Scout must have a buddy: a friend, parent, guardian, brother, sister, or other relatives—or better yet, another Scout working on the same badge. 

Scout Attendance and Merit Badge Completions

The unit leader who registered the unit can log in to Doubleknot to pull reports and review advancements completed during camp. 

How to Pull Reports

A few weeks after camp, advancements completed will be uploaded in Scoutbook and any advancements completed during camp will be checked as completed. The unit leader will then approve the merit badge requirements completed.  

 

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