Apollo District First Aid Meet

Registration

All participants must be preregistered online. There is no onsite registration. 

Register (opens in November)

Before registering, have the total number of Scouts participating, patrol names, number of Scouts per patrol, the name of the adult judge provided for each patrol and the name and contact number for an adult volunteer for each patrol. Every patrol needs to provide at least one judge and their contact information.

The venue supports up to four scenario stations. Register early to get an earlier time slot! Follow us on Facebook to find out when registration opens.  

Registration is only completed by the unit leadership online with credit card or electronic check.  Council refund policy.  

Register      

Schedule

Volunteers should arrive at 1:00 pm. Patrols should plan to arrive and check-in by 1:30 pm with a 2:00 pm start time.

What to Bring

First Aid Meet Rules

Each patrol will be given a realistic scenario and a set amount of time to solve each problem using teamwork, first aid supplies that they provide and recommended treatment. 

• Teams: Teams should be from regular existing (natural) patrols of no less than four Scouts.
• Scenarios: For each scenario, there will be five Scouts allowed in the contest grid. All other patrol members must sit out. Each member should serve as a victim in at least one scenario. No books, electronic devices, cards or pamphlets are allowed. The final scenario will be a Mega Scenario, in which all five Scouts will have to actively participate. Patrols will rotate locations to complete the scenarios. 
• Judging: Each participating patrol must provide one adult leader to be a judge. The scenarios and their treatment will be based on the Scout Handbook and the latest edition of the First Aid Merit Badge book. Scenario judges will be assigned one scenario to judge. There will be two judges per station. The judge will remain in the same station to ensure consistency in scoring.  Judges will be given one “solution sheet” per patrol on which they will mark the results of their evaluation. Score sheets will be provided to judges along with onsite training. The score sheets are structured with objective yes/no criteria so all Scouters are qualified to be judges.
• Volunteers: Volunteers are needed to help run the event including registration, setup, coordination of judges, score sheet collection, score tallying\posting and clean-up after. Each participating patrol must provide one adult to be a volunteer.
• Awards: Each participant will receive a patch. The top three patrols will be awarded. The top three patrols will represent the Apollo District in the council First Aid Meet. Only those patrol members who participated in the district meet with their winning patrol can participate in the council First Aid Meet.

Meet Format

• Each patrol will be presented interactive first aid scenarios during which the patrol will describe and demonstrate their actions and respond hands-on.
• The judge will read the scenario to the team and record their responses and actions. The team may ask for the judge to repeat the information.
• Patrol members should take turns as “victims.” That is, no patrol member should serve as the victim for two successive problems, and no one should serve as a victim a second time until everyone else in the patrol has been a victim at least once. The victim should be selected before the problem is read to the patrol. Only exception is if the patrol has chosen to bring a Cub Scout as their victim.
• Each scenario will be allotted a 15-minute time frame. During the 15 minutes, one “victim” will be designated, the problem will be recited by the judge, the patrol will be asked to describe and demonstrate their solution, and the judges will briefly critique the results of the problem with the patrol before rotating to the next scenario station.
• During the first aid scenario section, the patrols will rotate through stations. The judges and victims will remain in their assigned location for the duration of the section.
• The approximate duration of the meet is two to three hours depending on entries.

Facility Etiquette

We are fortunate to have the use of these facilities at the Westbury United Methodist Church. Recognizing we are guests, all those attending be mindful of the following rules of etiquette:

• Food and drinks must be carefully consumed and disposed of in the proper containers.
• Sneakers or tennis shoes should be worn.
• Participants and others must stay in the designated event area.
• Please help with clean up and returning items to their proper place.

Evaluations

An evaluation form will be distributed to each patrol as they register.  We appreciate your candid feedback – positive and negative!  We are anxious to receive your feedback on the meet, facilities, logistics, etc.

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Scouting Safely

Scouting America's Commitment to Safety is ongoing, and the safety of our youth, volunteers, staff, and employees cannot be compromised. Scouting America puts the utmost importance on safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

Guide to Safe Scouting policies must be followed. All participants must follow youth protection guidelines at all Scouting events. Highlights include:

• Two-deep leadership on all outings is required.  
• One-on-one contact between adults and youth members is prohibited. 
• The buddy system should be used at all times. 
• Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in Scout activities, the National Health and Safety Committee and the Council Services Division of the National Council has developed the SAFE Checklist of safety procedures for physical activity. These points, which embody good judgment and common sense, are applicable to all activities. 

*About Medical Record: Scouting America requires all participants to bring an Annual Health and Medical Record to every Scouting event. The Scouting adventures, camping trips, and having fun are important to everyone in Scouting—and so is your safety and well-being. Completing the Annual Health and Medical Record is the first step in ensuring you have a great Scouting experience. Completing a health history promotes health awareness, collects necessary data, and provides medical professionals with critical information needed to treat a patient in the event of an illness or injury. It also provides emergency contact information. Please download the form and have it with you at all Scouting events for every member of your family.  

^Closed-toed shoes are highly recommended for all Scouting events. Many of our outdoor venues have snakes and sticks that can injure toes. Many of our activities include active games, so shoes that Scouts can run in (e.g., tennis shoes) are recommended.

Youth Protection Guidelines     Guide to Safe Scouting      SAFE Checklist      Enterprise Risk Management

Contacts

For questions, contact the district first aid meet chair or the district activities chair