April TBD, 2025

Bovay Scout Ranch
3450 County Road 317
Navasota, TX 77868

The Webelos to Scout Expo is a campout designed to introduce 4th grade Webelos Scouts and their parent/guardian to the many outdoor adventures of Scouting. This awesome weekend event includes an instruction to patrol-method camping and several Scouts BSA activities. 

Webelos patch fades into Scout patch

On Saturday morning, Webelos Scouts will participate in activity stations by run by troops. Parents will attend Scouting 101. During the afternoon, Webelos Scouts will visit the Troop Fair. Troops will set up displays and activities in their campsites for Webelos Scouts and their parents to visit. The evening will culminate in a rousing campfire and special presentation by the Order of the Arrow (OA).

Learn more about Webelos-to-Scout transition and information to help assist Webelos Scouts as they make the important decision on which troop to join and questions to ask troops at www.shacbsa.org/webelos. Find area troops at www.shacbsa.org/join-troop.

Webelos Scouts Registration

Webelos sitting by a camp fireRegistration is a two-step process. 

Part 1: Webelos Dens RSVP:  Every Webelos den leader in the district needs to RSVP by March roundtable to let the event staff who is attending. Estimated numbers help the event staff plan a safe and quality program and are provided to the council so the appropriate number of campsites and program areas can be reserved. 

Part 1: RSVP

Part 2: Payment: Registration is typically completed by parent/guardians; check with your Webelos den leader before registering to make sure registration isn't being done by the den leader. At checkout, pay with a credit card or electronic check. Council refund policy. There is no program for siblings.

The registration fee is $15 for Webelos Scouts and includes a patch and activity supplies. The registration fee for adults and leaders is $10. 

The last day to submit payment is 3/29/24; there is no onsite registration.

Part 2: Payment  (opens in February)            

Troops are needed to run the activity stations (first aid, cooking, BB guns, archery, and pioneering) in the morning. To volunteer your troop to lead one of these stations please contact Gregory Stafford. There will be a Troop Fair where all troops will set up displays and activities in their campsites for Scouts and their parents to visit. Troops can recruit new Webelos Scouts by showcasing their talents at cooking, activities, and teaching new skills! Parents will be looking for information regarding troops, so please remember to have informational sheets to share!

Webelos Scout Program

All Webelos Scouts will participate in all rotations with their Webelos den. All Webelos Scouts should be with their den in their assigned sessions; no individual Scouts should be wandering the area away from their units. To reduce the amount of walking required and to conserve time between activities sessions, groups of Webelos dens will move together from one session to the next. Webelos Scouts will travel from station to station without parents and Webelos den leaders accompanying them. They will have Scouts from area troops help guide them to their next station.

Webelos Scouts will practice the patrol method by working together towards a specific goal. Every Webelos den will participate in all five of the activity sessions. Meanwhile, parents will enjoy the final session with leaders and parents of Scouts in troops who will answer questions about the transition from Webelos Scouts to Scouts BSA

What to Bring

Suggested Scout Equipment List

Suggested Pack Equipment List

  • Ground cloth/cover
  • Tent (2-4 man)
  • Sleeping bag
  • Extra blankets
  • Pillow
  • Mess kit with utensils
  • Daypack with light snack, sunscreen, bug spray, personal first aid kit
  • Drinking cup / bottle to carry to activities
  • Field uniform (Scout uniform)
  • Activity uniform (Scouting t-shirt)
  • Change of clothes – at least two days worth, appropriate for the weather
  • Toilet paper
  • Jacket/sweatshirt 
  • Rain gear 
  • Hat or head cover
  • Personal toiletries – soap, towel, toothpaste, toothbrush, comb, medication
  • nightwear
  • Flashlight, with fresh batteries
  • Extra batteries
  • Camp chair or stool
  • Webelos Handbook
  • BSA Health and Medical Record (Parts A & B) for every participant
  • Unit roster
  • Patrol roster
  • Canopy
  • Pack / den flags
  • First aid kit
  • Folding tables
  • Trash bags
  • Firewood
  • Lanterns – propane or battery for campsite
  • Meals (Saturday breakfast, non-cooking lunch, Saturday dinner, Sunday non-cooking breakfast)
  • Stove – small propane
  • Cooking gear – pots, pans, utensils, food
  • Cleaning gear – dishwashing soap, buckets, scouring sponge/dishcloth
  • Water containers with lids to carry water
  • Duty roster and meal plans for the den 

Do Not Bring

No electronic devices, laser pointers, pets bicycles, roller skates, rollerblades, skateboards, guns, sheath knives and other similar gear are not acceptable for Scouting activities and are prohibited. Any equipment in this category will be held by the staff and returned to the den leader upon check-out.

Schedule of Events


4:00 - 9:00 pm Check-in
5:30 - 7:30 pm Dinner in campsites
9:00 pm Leader's Meeting
11:00 pm Taps – All quiet in camp


6:00 am Reveille and breakfast in campsite
6:45 - 7:30 am Saturday arrivals check-in
7:30 am Flag ceremony (wear field uniform. Webelos Scouts wear WTSE t-shirt under field uniform)
8:00 - 9:10 am Session 1 
8:30 - 11:00 am Scouting 101 and Troop Fair for parents in covered pavilion
9:20 - 10:30 am Session 2
10:40 - 11:50 am Session 3
12 - 1:00 pm Lunch in campsites
1:10 - 2:20 pm Session 4
2:20 - 3:00 pm Webelos Scout den meetings in campsites / Break
3:00 - 6:00 pm Troop Fair - Webelos Scouts visit troop activity booths
6:00 - 7:30 pm Dinner in campsites
7:30 - 8:45 pm Flag ceremony the walk to campfire (adults should bring a chair and flashlight; Scouts will sit on benches)
8:45 - 9:30 pm Cracker Barrel at the pavilion for 4th grader Webelos Scouts and their parents 
8:45 - 9:30 pm Meeting at campfire for 5th grade Webelos Scouts and their parents


6:30 am Reveille; non-cooking breakfast in campsite; tear-down campsite
8:00 am Interfaith service at the pavilion (wear field uniform)
8:30 am Finish tear-down and check-out begins
11:00 am Camp Brosig gates closed

General Information

Special Needs: Be sure to notify us immediately of any special needs. Please note that there is no electricity available in the camping areas.

Check-in: Check-in will begin at 4:00 pm on Friday. No one may check-in before this time. After receiving campsite assignments go directly to campsites. Packs are encouraged to car pool; parking is limited.

Late Check-in: If your unit is not arriving until Saturday morning, please let the camp director know.  Also, if arriving on Saturday, please plan to arrive by 8:00 am and be ready for the day’s activities.

Check-out: WTSE ends after the Sunday morning interfaith service. Everyone is encouraged to attend the interfaith service. Final checkout of all packs is to be completed by 10:00 am on Sunday. Each pack must check out in the registration office (behind the flag pole) to pick up medical forms and patches. Packs not wishing to stay Saturday night may checkout with the registration office prior to sunset on Saturday and must report to camp director before leaving for the evening. Packs are encouraged to stay through Sunday for the best overall experience for the Webelos Scouts.

Uniforms: Field uniforms (Scout uniforms) should be worn for the Saturday morning flag ceremony, Saturday evening ceremony and Sunday morning interfaith service.  The activity uniform (e.g., Scout t-shirt) is suggested for all other times.

Traffic in Camp: The speed limit is less than 5 miles per hour and is mandatory for the safety of our children. There will be NO vehicles allowed in camp area unless unloading gear without permission of the camp director. Check-in and check-out times will be stated and vehicles will be allowed in at that time and policed by camp staff. ALL vehicles must be parked in the parking lot with the exception of our first aid vehicle.

Parking: Please park in assigned area only. Vehicles will NOT be permitted in campsite areas. This rule will be enforced and is vitally important to maintain the safety for the Scouts. The parking sheet must be in the dash of all cars so the staff can contact you should an emergency occur. (Car alarms have been known to go off in the middle of the night for no reason).

T-shirts: T-shirts will be available on a pre-ordered basis for Scouts and adults.

Flashlights at Campfire: Scouts are encouraged to be safe and should bring flashlights with them any time they are moving around the camp in the dark, but do not bring them to the campfire on Saturday night and shine them during the event. To avoid the temptation, adults are encouraged to bring flashlights to aid in navigating to and from the campfire. Never shine a flashlight in someone’s eyes. 

Campsites: Campsite assignments will be given upon check-in. All dens from one pack will be assigned adjoining campsites. Water spigots are available at each campsite. Electricity is not available.

Fires: Fire information (including information any burn bans) will be sent out the week before camp!

Water: Each campsite has a water spigot. Each pack should provide containers for transporting and containing water (preferably with a lid).  Every Scout and adult should carry a personal water bottle for use during the day. Water will be provided near the activity sessions in coolers. Cups will not be provided.

Food / Cooking:  Each den must furnish its own food, ice, and cook stove, propane or charcoal.  Meal suggestions:

  • Friday night dinner. Eat before arriving or prepare a very simple meal or bring a meal from home.
  • ​​​Saturday breakfast should be suitable to get the Scouts through an active morning.
  • Saturday lunch should be a non-cooking meal, requiring minimal preparation (e.g., sandwiches, raw veges, fruit)
  • Saturday dinner is a good opportunity for the Scouts to learn how to cook a hearty meal (e.g., tin foil dinner or in a Dutch oven).
  • Saturday night cracker barrel  (e.g., cheese, crackers, summer sausage, fruit, veges)
  • Sunday breakfast should be a non-cooking meal using foods that doesn’t need continuous refrigeration, as it is often difficult to keep food cold this long in an ice chest.

Pack / Den Flags: Every pack/den should bring its own pack/den flag to post in the pack campsite. This is not a requirement but it does enhance the spirit of WTSE for the Scouts.

Pack/Den Yell: Every pack/den should have a pack/den yell and the Webelos den is welcome to demonstrate it on Saturday while walking to their sessions. Please encourage your Scouts to participate and prepare them with a yell.

Insects and Poisonous Plants: As always, be prepared to defend yourselves against mosquitoes, chiggers, and ticks. Come prepared to treat fire ant bites and poison ivy.

Weather: Be Prepared! All packs must be fully prepared for the weather conditions typical for this time of the year. Either rain or shine, hot or cold – bring enough clothing to be as comfortable as possible during the weekend.

Interfaith Service: The Scout Law teaches, “A Scout is reverent. A Scout is reverent toward God. They are faithful in their religious duties. They respect the beliefs of others.” It is important that Scouts be taught to recognize the beliefs of other Scouts and to respect those beliefs. The Webelos to Scout Expo staff will hold an interfaith service on Sunday morning.

Rules and Regulations

Membership: All Scouts and leaders must be currently registered with BSA.

Campsites: Campsites will be identified by pack number.  Multiple Webelos dens within a pack must agree how to share the available space. Den number or name should identify each den area.

  1. If large cabin tents are used; they should be used for multiple Scouts. Per national guidelines, in Cub Scouting, parents and guardians may share a tent with their family. No adult will sleep in a tent with any child other than his or her own child.

  2. Equipment transportation to campsites will need to be done safely and quickly. Each vehicle, from each pack, will be permitted to carry gear into the campsite on Friday night, Saturday morning and out on Sunday at check-out. All vehicles must be properly placarded. The vehicles placard will be provided as the vehicle enters the camp or at check-in. Individuals and light equipment should be hiked into campsites to minimize vehicle trips. Each pack should coordinate amongst its members to get their dens into camp efficiently. It is against BSA policy for anyone to ride in the bed of an open pick-up truck.

Bathrooms: Located by the pavilion near the center of camp, primitive one towards the front of camp. Please instruct Scouts to observe the co-ed signs. Instruct Scouts that the bathrooms are not a place to play or to wash/rinse dishes. Use wash buckets for cleaning dishes. There are no shower facilities at Camp Brosig.

Trash: All trash must be taken to the dumpsters located at the entrance of camp on the exit road. Keep trash off the ground to avoid attracting critters to your campsite. Do not litter.

Alcoholic Beverages: Alcoholic beverages are forbidden at Scouting functions. Anyone found possessing; consuming or having consumed alcoholic beverages will be required to leave camp immediately.

Smoking. Smoking is not allowed around the Scouts, in the bathrooms or in the staff area. If you wish to smoke, please go away from all activity areas and out of sight of Scouts.

Pets are not allowed.

Knives and Axes: As there will be little room for a proper ax yard in the campsites, Axes are not allowed except in the designated camp director area. Axes may be used only by adults and Scouts in troops who have earned their Totin’ Chit.

Cooking Fires:  Do not use liquid charcoal starters! SHAC camp policies prohibit the use of liquid charcoal starters!

Lanterns and Stoves: Propane-fueled lanterns and stoves may be used under adult supervision. Liquid-fueled equipment using fuels such as Coleman fuel, kerosene, or white gas are prohibited by SHAC camp policies. There should never be any open flames in a tent. Tent light should be provided, when necessary, by flashlight or battery-powered lanterns.

Vehicles: All vehicles are to stay on the road at all times. No vehicles are to be parked in the campsite area at any time. Equipment should be unloaded and loaded in the shortest possible time to allow everyone an opportunity to approach their campsite. Campers, motor homes, and tent trailers are not allowed in the camping area. No Scout may ride in the back of a pickup or trailer at any time.

Trenching: No ditching (trenching) of tents will be allowed at Camp Brosig.

Damages: Any damage to campgrounds, equipment, or other items will be the financial responsibility of the dens/packs responsible for the individual(s) responsible for any damage.

Trees: Participants are not to cut down any trees or branches. Please be careful of any trees and do everything you can to protect them. Anyone found damaging trees will be asked to leave the event.

Leave No Trace: All participants expected to adhere to the seven Leave No Trace practices

Campsite Inspection

On Saturday, every den campsite will be inpsected/judged by a troop. Have campsite ready for inspection before sessions start on Saturday morning. Every patrol will be given a sign to display in front of their campsite area for easy identification by the volunteer judges. Den signs provided by WTSE staff that are not visible will not be judged. Please make sure common areas shared between multiple dens in the same pack (camp kitchen, fire ring area, etc.) are left neat and clean because they will be judged. Awards will be presented at the Saturday campfire. Every campsite will be inspected during daylight hours using the following criteria.

  1. U.S. flag displayed correctly, 10 points
  2. Unit/pack flag displayed, 10 points
  3. Personal gear stowed properly, 10 points
  4. General appearance of campsite, 10 points
  5. Food properly stored and coolers secured, 10 points
  6. Cooking fires safe distance from tents (8-10 feet), 10 points
  7. Duty rosters posted, 10 points
  8. First aid kit readily available, 10 points
  9. Water bucket for tent, dining fly, and cooking fire, 10 points
  10. Garbage stored off ground, 10 points
  • Subtract 20 points for each vehicle in camp (excludes pack trailers)
  • Bonus: 25 points for handwashing station, entrance gateway or grease trap 

Sample Duty Roster

The duty roster is a blueprint for shared responsibility. In preparation for the main event, during breakout group sessions, buddies are assigned to various tasks to assure their patrol’s smooth running and organization for mealtimes. Everyone has a job to do. For weekend camps, assignments are changed after each meal.

  Cook Assistant Cook Water Clean-up Fire & Water Fire Assistant Camp Clean-up
Saturday Breakfast Webelos Scout 1 Webelos Scout 2 Webelos Scout 3 Webelos Scout 4 Webelos Scout 5 Webelos Scout 6 Webelos Scout 7
Saturday Lunch              
Saturday Dinner              
Sunday Breakfast              

*Everyone washes their own dishes

The Fire and Water Crew maintains the water supply, supplies of tinder, kindling, and fuel wood, or charcoal, protected from the weather, makes sure cooking fires and/or stoves are ready to assure the cook crew has meals prepared on time.

The Cook Crew assembles food supply, follows menus and recipes exactly, serves meals on time, puts food away, prepares cook pots to soak, and has cleanup water set on the fire or stove before serving meals.

The Cleanup Crew sets up wash and rinse water for dishwashing, cleans cooking pots and utensils, cleans up camp kitchen and dining areas, stores all group equipment, disposes of garbage and trash, and, as appropriate, puts out the cooking fire.

Den Flag Competition

Den flags are simple flags that represent each den and give den members a sense of camaraderie and information. There will be a competition for best den flag for the 4th grade Webelos Scouts. The den flag should be made by the Webelos Scouts using as many natural materials as possible. Discourage plastics, non-biodegradable materials, and natural materials that harvesting might negatively impact the environment (e.g., feathers/wings of certain species of birds, hides of endangered animals, cutting trees for this project). Markers and paints can be used.

The key requirement is that the flag is made by the Webelos Scouts.
After that judges will be looking for the following:

  • Unique materials
  • Unique use of materials
  • Legibility – is it easy to recognize and read from a distance?
  • Does it include all of the required elements listed below?
  • Can it be easily displayed and carried by the den?
  • Scout spirit – are the positive aspects of the den name and totem displayed?

To be included on the flag:

  • Pack number
  • Den name
  • Sam Houston Area Council
  • Big Cypress District
  • Den members’ names (first names or first and last names)

Patrol Yell Competition

Den yells demonstrate Scout spirit, grow group identity, build den spirit and enthusiasm, and also can help Scouts let off steam at meetings.  Appropriate language is the key. No inappropriate, discriminatory, defaming language will be accepted. Suggestions:

  • Try to identify the pack and den name, SHAC and Big Cypress District!
  • Cadences are good
  • New twists on old cheers
  • Short songs – old favorites with new words
  • Den totems are a great resource


Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Late-Breaking Information

For late-breaking news and announcements, join the district Facebook page and sign up for the district e-mail list

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management


For questions, contact Gregory Stafford or the Big Cypress Activities Chair